Section one: Contracting authority
one.1) Name and addresses
Halton Borough Council
Municipal Building, Kingsway
Widnes
WA8 7QF
Contact
Ms Alexandra Blackburn
alexandra.blackburn@halton.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Maintenance, Servicing and Works in Halton - Mechanical, Electrical and Building
Reference number
DN713678
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The purpose of these contracts are to provide the following services for Halton Borough Council owned and managed buildings within the borough:
Planned preventative maintenance
Reactive breakdown
Repair and replacement services
New Works
Contracts:
Lot 1 – Mechanical
Lot 2 – Electrical
Lot 3 – Building
two.1.5) Estimated total value
Value excluding VAT: £22,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for one lot only
Maximum number of lots that may be awarded to one tenderer: 1
two.2) Description
two.2.1) Title
Lot 1 - Mechanical
Lot No
1
two.2.2) Additional CPV code(s)
- 50712000 - Repair and maintenance services of mechanical building installations
- 51120000 - Installation services of mechanical equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Within the borough of Halton.
two.2.4) Description of the procurement
Mechanical Maintenance, Servicing and Works
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £7,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
There is a one 12 month extension option, beyond the initial three year contract period, to be given at the discretion of Council.
Please note: the estimated contract value of 7,000,000 is based on the extension option
being given. If the extension is not offered then the estimated contract value could reduce to
approx. 5,250,000. There is no guarantee regarding these figures and not all work is known at
this time so the figures in this notice are purely estimates.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Electrical
Lot No
2
two.2.2) Additional CPV code(s)
- 50116100 - Electrical-system repair services
- 50711000 - Repair and maintenance services of electrical building installations
- 51110000 - Installation services of electrical equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Within the borough of Halton
two.2.4) Description of the procurement
Electrical Maintenance, Servicing and Works
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £8,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
There is a one 12 month extension option, beyond the initial three year contract period, to be given at the discretion of Council.
Please note: the estimated contract value of 8,000,000 is based on the extension option
being given. If the extension is not offered then the estimated contract value could reduce to
approx. 6,000,000. There is no guarantee regarding these figures and not all work is known at
this time so the figures in this notice are purely estimates.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Building
Lot No
3
two.2.2) Additional CPV code(s)
- 45210000 - Building construction work
- 45262700 - Building alteration work
- 45262800 - Building extension work
- 45300000 - Building installation work
- 71315000 - Building services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Within the borough of Halton.
two.2.4) Description of the procurement
Building Maintenance, Services and Works
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £7,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
There is one 12 month extension option, beyond the initial three year contract period, to be given at the discretion of Council.
Please note: the estimated contract value of 7,000,000 is based on the extension option
being given. If the extension is not offered then the estimated contract value could reduce to
approx. 5,250,000. There is no guarantee regarding these figures and not all work is known at
this time so the figures in this notice are purely estimates.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please refer to the procurement documents at www.The-Chest.org.uk for details
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
Please refer to the procurement documents at www.The-Chest.org.uk for details
three.2.2) Contract performance conditions
Please refer to the procurement documents at www.The-Chest.org.uk for details
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 April 2024
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
19 April 2024
Local time
3:00pm
Place
Online on the Chest website.
Information about authorised persons and opening procedure
HBC Procurement Team
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Dependent upon whether the extension options are used. If extensions are offered
and accepted then approx. Spring 2028. If the extensions are not offered then approx
Spring 2027.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
To bid for this opportunity please register as a supplier at www.the-chest.org.uk and express
your interest in the opportunity via the Chest. All of the procurement documentation will be
available on the Chest website to view and complete.
Any queries can be raised using the messaging facility on the Chest website.
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service, Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom