Section one: Contracting authority
one.1) Name and addresses
South East Coast Ambulance Service NHS Foundation Trust
Nexus House
Crawley
RH10 9BG
Contact
Procurement
Telephone
+44 1892831139
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://commercialsolutions.bravosolution.co.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision & Support Services of a Patient Records Data Solution
Reference number
ecm_4334
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
South East Coast Ambulance Service NHS Foundation Trust ("the Authority") employs more than 4000 staff and provides Emergency and Urgent Care Services and Out of Hours Services across Kent, Sussex and Surrey.
The Authority issued an invitation to tender ("ITT") in connection with a competitive procurement to secure the provision of Patient Care Records Services /contract.
The contract will be for a period of 12 months from 22nd January 2024 with 1 12 month extension.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £81,700
two.2) Description
two.2.2) Additional CPV code(s)
- 48180000 - Medical software package
- 48610000 - Database systems
- 48611000 - Database software package
- 48612000 - Database-management system
- 48613000 - Electronic data management (EDM)
- 72310000 - Data-processing services
- 72312200 - Optical character recognition services
- 72313000 - Data capture services
- 72314000 - Data collection and collation services
- 72316000 - Data analysis services
- 72317000 - Data storage services
- 79212200 - Internal audit services
- 79212300 - Statutory audit services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Kent, Sussex and Surrey
two.2.4) Description of the procurement
The Trust collects electronic Patient Care Record (ePCR) data for clinical audit purposes from several information systems and processes. The contract is to be awarded for one year in the first instance, with an option for a one-year extension. Combining services from 2 suppliers to one sole services for paper and electronic Patient Care Records.
two.2.5) Award criteria
Quality criterion - Name: Technical Requirements / Weighting: 70
Quality criterion - Name: Commercial / Price / Weighting: 30
Price - Weighting: Technical - 70% Commercial 30%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
n/a
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-003136
Section five. Award of contract
Contract No
ecm_4334
Title
Provision and Support of a Patient Records Data Solution
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 January 2024
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Docworks Ltd
43 Vicarage Road
Marsworth, Bucks HP23 4LT
HP23 4LT
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £81,700
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
South East Coast Ambulance Foundation Trust
Nexus House
Crawley
RH10 9BG
michelle.wiltshire@secamb.nhs.uk
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
South East Coast Ambulance Foundation Trust
Nexus House
Crawley
RH10 9BG
Country
United Kingdom