Section one: Contracting authority
one.1) Name and addresses
The University Caterers Organisation Ltd (TUCO)
c/o Mitchell Charlesworth, 3rd Floor, 44 Peter Street
Manchester
M2 5GP
Contact
Kim Ashley
Telephone
+44 1617133422
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/tuco/aspx/Home
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/tuco/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/tuco/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Convenience Retail Products and Related Services
Reference number
CAT11071-TU
two.1.2) Main CPV code
- 15000000 - Food, beverages, tobacco and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
The purpose of this contract is for the supply and distribution of convenience retail products and services, to members and clients of TUCO. The scope of commodities to be covered in the framework include Confectionery, Snacks and Soft Drinks, Cakes (Ambient, Chilled, Fresh and Frozen), Convenience Retail Non-Food, Cigarettes, Tobacco, E-Cigarettes and associated products, One Stop Shop including all products covered within lots 1 to 4 with the addition of grocery frozen and chilled retail items and alcohol. We welcome suppliers that can deliver on either a local, regional or national basis. It is envisaged that suppliers will be able to cover much of the scope of this agreement on a category by category basis. The agreement will run for a minimum 2 years with an optional 2 year extension taken in two 1 year increments. Users of this framework may choose to use all or part of the scope of this agreement. It is anticipated that the Framework Agreement will have multiple suppliers.
two.1.5) Estimated total value
Value excluding VAT: £10,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Confectionery, Snacks & Soft Drinks
Lot No
1
two.2.2) Additional CPV code(s)
- 15000000 - Food, beverages, tobacco and related products
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The University Caterers Organisation Limited is a not for profit company limited by member guarantee. An objective of The University Caterers Organisation Limited, is to seek opportunities to exploit economies of scale available by coordinating the demand of individual universities, colleges and other institutions of higher and further education and other public sector bodies for goods and/or services and utilising the collective purchasing opportunities of universities, colleges and other institutions of higher and further education and other public sector bodies in achieving value for money within their purchasing activities, which may be on a national, inter-regional or regional basis.TUCO acts as purchasing agent in obtaining tenders and/or entering into negotiations and/or contracts for the supply of specific goods and/or services; and to confer, consult and maintain contact and co-operate with any authorities, association, societies, institutions and relevant bodies whose work is appropriate to the work of the Company.The purpose of this contract is for the supply and distribution of convenience retail products and services, to members and clients of TUCO. The Agreement is open to the current and future member Institutions & affiliated Public Sector bodies.The scope of commodities to be covered in this framework lot are as follows:Confectionery, Snacks & Soft DrinksChocolate BarsBagged ChocolateSweetsMints & Chewing GumsProtein BarsBoxed & Seasonal ChocolateSoft DrinksSnacks (Crisps, Nuts, Popcorn etc)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £15,372,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
1st July 2024 until 30th June 2026 with the option to extend for 2 further years (in one year increments) until 30th June 2028
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please refer to the TUCO Ltd Notes to Tenderers' and other tender documents for further information and guidance on completing all parts of the open tender. Evaluation is a combination of Pass/Fail questions and scored weighted responses. The Framework Agreement is for use by TUCO Ltd clients see https://account.tuco.ac.uk/delrvdkzgqmjfhudksgs
two.2) Description
two.2.1) Title
Cakes
Lot No
2
two.2.2) Additional CPV code(s)
- 15810000 - Bread products, fresh pastry goods and cakes
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The University Caterers Organisation Limited is a not for profit company limited by member guarantee. An objective of The University Caterers Organisation Limited, is to seek opportunities to exploit economies of scale available by coordinating the demand of individual universities, colleges and other institutions of higher and further education and other public sector bodies for goods and/or services and utilising the collective purchasing opportunities of universities, colleges and other institutions of higher and further education and other public sector bodies in achieving value for money within their purchasing activities, which may be on a national, inter-regional or regional basis.TUCO acts as purchasing agent in obtaining tenders and/or entering into negotiations and/or contracts for the supply of specific goods and/or services; and to confer, consult and maintain contact and co-operate with any authorities, association, societies, institutions and relevant bodies whose work is appropriate to the work of the Company.The purpose of this contract is for the supply and distribution of convenience retail products and services, to members and clients of TUCO. The Agreement is open to the current and future member Institutions & affiliated Public Sector bodies.The scope of commodities to be covered in this framework lot are as follows:Cakes (Ambient, Chilled, Fresh & Frozen)Large Pre-sliced CakesTray BakesCake SlicesMuffinsBiscuitsFlapjacksHigh Protein ProductsPatisserie
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £13,892,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
1st July 2024 until 30th June 2026 with the option to extend for 2 further years (in one year increments) until 30th June 2028
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please refer to the TUCO Ltd Notes to Tenderers' and other tender documents for further information and guidance on completing all parts of the open tender. Evaluation is a combination of Pass/Fail questions and scored weighted responses. The Framework Agreement is for use by TUCO Ltd clients see https://account.tuco.ac.uk/delrvdkzgqmjfhudksgs
two.2) Description
two.2.1) Title
Convenience Retail Non-Food
Lot No
3
two.2.2) Additional CPV code(s)
- 33700000 - Personal care products
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The University Caterers Organisation Limited is a not for profit company limited by member guarantee. An objective of The University Caterers Organisation Limited, is to seek opportunities to exploit economies of scale available by coordinating the demand of individual universities, colleges and other institutions of higher and further education and other public sector bodies for goods and/or services and utilising the collective purchasing opportunities of universities, colleges and other institutions of higher and further education and other public sector bodies in achieving value for money within their purchasing activities, which may be on a national, inter-regional or regional basis.TUCO acts as purchasing agent in obtaining tenders and/or entering into negotiations and/or contracts for the supply of specific goods and/or services; and to confer, consult and maintain contact and co-operate with any authorities, association, societies, institutions and relevant bodies whose work is appropriate to the work of the Company.The purpose of this contract is for the supply and distribution of convenience retail products and services, to members and clients of TUCO. The Agreement is open to the current and future member Institutions & affiliated Public Sector bodies.The scope of commodities to be covered within this framework lot are as follows:LaundryHousehold GoodsSmall Electronic Items
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,536,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
1st July 2024 until 30th June 2026 with the option to extend for 2 further years (in one year increments) until 30th June 2028
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please refer to the TUCO Ltd Notes to Tenderers' and other tender documents for further information and guidance on completing all parts of the open tender. Evaluation is a combination of Pass/Fail questions and scored weighted responses. The Framework Agreement is for use by TUCO Ltd clients see https://account.tuco.ac.uk/delrvdkzgqmjfhudksgs
two.2) Description
two.2.1) Title
Cigarettes, Tobacco, E-Cigarettes and associated products
Lot No
4
two.2.2) Additional CPV code(s)
- 15990000 - Tobacco, tobacco goods and supplies
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The University Caterers Organisation Limited is a not for profit company limited by member guarantee. An objective of The University Caterers Organisation Limited, is to seek opportunities to exploit economies of scale available by coordinating the demand of individual universities, colleges and other institutions of higher and further education and other public sector bodies for goods and/or services and utilising the collective purchasing opportunities of universities, colleges and other institutions of higher and further education and other public sector bodies in achieving value for money within their purchasing activities, which may be on a national, inter-regional or regional basis.TUCO acts as purchasing agent in obtaining tenders and/or entering into negotiations and/or contracts for the supply of specific goods and/or services; and to confer, consult and maintain contact and co-operate with any authorities, association, societies, institutions and relevant bodies whose work is appropriate to the work of the Company.The purpose of this contract is for the supply and distribution of convenience retail products and services, to members and clients of TUCO. The Agreement is open to the current and future member Institutions & affiliated Public Sector bodies.The scope of commodities to be covered in this framework lot are as follows:CigarettesTobacco & associated productsE-Cigarettes & associated products
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,532,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
1st July 2024 until 30th June 2026 with the option to extend for 2 further years (in one year increments) until 30th June 2028
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please refer to the TUCO Ltd Notes to Tenderers' and other tender documents for further information and guidance on completing all parts of the open tender. Evaluation is a combination of Pass/Fail questions and scored weighted responses. The Framework Agreement is for use by TUCO Ltd clients see https://account.tuco.ac.uk/delrvdkzgqmjfhudksgs
two.2) Description
two.2.1) Title
One Stop Shop
Lot No
5
two.2.2) Additional CPV code(s)
- 15000000 - Food, beverages, tobacco and related products
- 15900000 - Beverages, tobacco and related products
- 33700000 - Personal care products
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The University Caterers Organisation Limited is a not for profit company limited by member guarantee. An objective of The University Caterers Organisation Limited, is to seek opportunities to exploit economies of scale available by coordinating the demand of individual universities, colleges and other institutions of higher and further education and other public sector bodies for goods and/or services and utilising the collective purchasing opportunities of universities, colleges and other institutions of higher and further education and other public sector bodies in achieving value for money within their purchasing activities, which may be on a national, inter-regional or regional basis.TUCO acts as purchasing agent in obtaining tenders and/or entering into negotiations and/or contracts for the supply of specific goods and/or services; and to confer, consult and maintain contact and co-operate with any authorities, association, societies, institutions and relevant bodies whose work is appropriate to the work of the Company.The purpose of this contract is for the supply and distribution of convenience retail products and services, to members and clients of TUCO. The Agreement is open to the current and future member Institutions and affiliated Public Sector bodies.The scope of commodities to be covered in this framework lot are as follows:Confectionery, Snacks and Soft DrinksCakes Convenience Retail Grocery (Ambient, Chilled Fresh & Frozen)International/World FoodsAlcoholCigarettes, Tobacco, E-Cigarettes and associated productsConvenience Retail Non-Food
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £7,668,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
1st July 2024 until 30th June 2026 with the option to extend for 2 further years (in one year increments) until 30th June 2028
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please refer to the TUCO Ltd Notes to Tenderers' and other tender documents for further information and guidance on completing all parts of the open tender. Evaluation is a combination of Pass/Fail questions and scored weighted responses. The Framework Agreement is for use by TUCO Ltd clients see https://account.tuco.ac.uk/delrvdkzgqmjfhudksgs
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Suitability criteria as stated in the procurement documents.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 30
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Framework Agreement will not exceed 4 years.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 April 2024
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31 October 2024
four.2.7) Conditions for opening of tenders
Date
17 April 2024
Local time
12:00pm
Place
Tenders will be opened electronically using the InTend portal by authorised persons. Tenders will be opened at 12:01 on 17th April 2024.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Within 48 months.
six.3) Additional information
This contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. Tender will be carried out using e-Procurement software InTend. If you wish to register your interest in this procurement, please register on the following web site (https://intendhost.co.uk/tuco/aspx/Home). The tender will follow the Open Procedure. Details on this process can be viewed within the tender documents. The Agreement will be awarded based on MEAT (Most Economically Advantageous Tender). Permissible users of this Agreement include:TUCO Member and Associate Member Authorities • TUCO Members (https://account.tuco.ac.uk/delrvdkzgqmjfhudksgs )Local authority councils: • England Scotland and Wales Local Councils• Northern Ireland Local Councils• Conwy CBC, • Denbighshire CC, • Flintshire CC, • Wrexham CBC, • Sefton Council, • Halton BC, • Cheshire West and Chester Council, • South Ribble Borough Council, • Liverpool City Council, • Wirral BC, • Rochdale MBC, • Northumberland CC• any other Local AuthoritiesEducational establishments: • Schools in England• Schools in Wales• Educational Establishments in England and Wales• Schools in Scotland• Educational Establishments in Scotland• Schools and Educational Establishments in Northern Ireland• England Scotland and Wales Higher Education• Northern Ireland Higher Education• Education TrustsPolice, fire and rescue, maritime and coastguard agency emergency services:• UK Police Forces• England Fire and Rescue Services• Scotland Fire and Rescue Services• Wales Fire and Rescue Services• Northern Ireland Fire and Rescue Services• UK Maritime & Coastguard AgencyNHS bodies, the HSC (Northern Ireland) and ambulance services: England NHS Scotland NHSWales NHS Northern Ireland HSCEngland Ambulance ServiceScotland Ambulance ServiceWales Ambulance ServiceNorthern Ireland Ambulance ServiceLocal Authorities, Research Councils www.rcuk.ac.uk, NHS TrustsCentral government departments and their agencies: England / UK Central GovernmentScotland GovernmentWales GovernmentNorthern Ireland GovernmentRegistered charities: England and Wales Registered CharitiesScotland Registered CharitiesNorthern Ireland Registered CharitiesHospice Quality PartnershipRegistered social landlords: government funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives. England Social LandlordsScotland Social LandlordsWales Social LandlordsNorthern Ireland Social LandlordsAll 700 plus current members of Procurement for Housing (PfH) and any future members, details of current membership for PfH can be found here; http://www.procurementforhousing.co.uk/membership/membership_list.Please refer to the following websites for a full list of RSL`s http://www.tenantservicesauthority.org/ orhttp: NUSSLhttp://www.ukmsl.com/client/nusconnect/ The member organisations above are located throughout the UK, including England, Scotland, Wales and Northern Ireland.Public sector buying organisations: http://www.hefce.ac.uk/unicoll/ http://www.tuco.org/buy/clients); SUPC members see http://supc.procureweb.ac.uk/aboutsupc-members; APUC members see http://www.apuc-scot.ac.uk/home.htm; NWUPC members see www.nwupc.ac.uk; NEUPC members see http://neupg.procureweb.ac.uk/; HEPCW members see http://hepcw.procureweb.ac.uk/; LUPC members see http://www.lupc.ac.uk/; Academies; Further Education FE colleges and FE colleges via Crescent Purchasing Consortium (currently 170 colleges throughout the UK) any other member of CPCOther organisations: All Contracting Authorities as defined in Regulation 2 of the Public Contracts Regulations 2015;The Agreement is also for use by but not limited to Crown Commercial Services;This Agreement may also be used by other public bodies as defined by the European Union
six.4) Procedures for review
six.4.1) Review body
The University Caterers Organisation Limited (TUCO)
c/o Mitchell Charlesworth, 3rd Floor, 44 Peter Street,
Manchester
M2 5GP
Telephone
+44 1617133420
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
The University Caterers Organisation Limited
c/o Mitchell Charlesworth, 3rd Floor, 44 Peter Street,
Manchester
M2 5GP
Telephone
+44 1617133420
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The authority will incorporate a minimum 10 calendar day standstill at the point information on award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address of the contracting authority of this contract notice. If an appeal regarding the award of a contract has not been successfully resolved the public contract regulations 2006 (SI 2006 No 5) provide aggrieved parties who have been harmed or at risk of harm by breach of the rules to action in the high court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
six.4.4) Service from which information about the review procedure may be obtained
The University Caterers Organisation Limited (TUCO)
c/o Mitchell Charlesworth, 3rd Floor, 44 Peter Street,
Manchester
M2 5GP
Telephone
+44 1617133420
Country
United Kingdom