Scope
Description
The College currently has a reasonable fleet (17) of Canon MFDs spread across the site, in key locations, in addition to a dedicated Reprographics department (1 print-room level machine, 2 secondary high-speed MFDs, and 1 fast MFD for direct staff use). These are on a contract that was extended, and is now due to end March 2026.
Most, but not all of these MFDs are using PaperCut MF for secure print release.
There are also approximately 50 desktop printers, of various ages, sizes and capabilities that are unmanaged and unsupported.
Total value (estimated)
- £214,904 including VAT
Above the relevant threshold
Contract dates (estimated)
- 25 March 2026 to 24 March 2031
- Possible extension to 24 March 2033
- 7 years
Description of possible extension:
Please quote for 1yr, 3yr and 5yr options
Options
The right to additional purchases while the contract is valid.
It's possible requirements may increase in the future. There may be scope to extend the contract to other academies within the Trust at a later date.
Main procurement category
Goods
CPV classifications
- 30120000 - Photocopying and offset printing equipment
Contract locations
- UKJ - South East (England)
Submission
Tender submission deadline
10 February 2026, 5:00pm
Submission address and any special instructions
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
24 February 2026
Award criteria
| Name | Description | Type | Order of importance |
|---|---|---|---|
| Overall Cost | Overall cost including hardware, installation, click charges, licensing, maintenance |
Price | 1 |
| Overall quality of goods and services | Including responsiveness |
Quality | 2 |
| Sustainability | See 1.3 in tender |
Quality | 3 |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Reduced tendering period
Yes
State of urgency - minimum 10 days
Contracting authority
THE PROSPECT TRUST
- Companies House: 10842315
- Public Procurement Organisation Number: PHBM-8638-YZQM
Sixth Form College Farnborough
Farnborough
GU14 8JX
United Kingdom
Region: UKJ37 - North Hampshire
Organisation type: Public authority - sub-central government