Section one: Contracting entity
one.1) Name and addresses
NATIONAL GRID UK LIMITED
Grand Buildings,1-3 Strand
LONDON
WC2N5EH
Contact
Cait Williams
caitlin.williams@nationalgrid.com
Country
United Kingdom
NUTS code
UKI32 - Westminster
Companies House
03741098
Internet address(es)
Main address
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.6) Main activity
Electricity
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NESO Payroll Services Procurement Event
two.1.2) Main CPV code
- 79211110 - Payroll management services
two.1.3) Type of contract
Services
two.1.4) Short description
As of July 2024, National Energy System Operator Limited (NESO) will no longer be a part of the National Grid group, resulting in the need to separate what are currently shared processes and functions. The strategic decision has been made that NESO shall deliver its payroll services through a Managed Service Provider (MSP), and we are therefore seeking a world class leader to manage this process for our growing number of employees (currently ~2000 staff increasing to ~2500 by 2025). The scope of the project will encompass the following activities:
The design and blueprinting of a solution that adheres to IT policy, including DR&S (Digital Risk and Security) and controls compliance.
To ensure any solution aligns with longer term IT strategy.
To provide the design of a fully integrated solution with other IT components and that of 3rd parties.
To ensure all remaining data can be suitably managed (archived/migrated)
To ensure plans are in place to ensure a seamless migration will minimally impact to end users.
To design a world class solution that allows flexibility and is dynamic by nature.
To design a simplified and more automated solution, enhancing customer experience by providing an intuitive, user-friendly gateway.
To ensure state of the art reporting and auditing capabilities.
To enable rationalisation and the future streamlining of process.
To ensure the required level of controls can be applied to assure UK compliance and business controls including business assurance; compliance; risk management; prevention of financial crime; business continuity; internal audit:
ISO27001 - Information security management
ISO27017 - Cloud services security
ISO27018 - Personally Identifiable Information (PII) cloud services security
SOC1 Type II - Customer financial reporting internal controls.
Data privacy and protection; GDPR adherence
Network architecture and infrastructure, information security and disaster recovery
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79631000 - Personnel and payroll services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Provision of Comprehensive Payroll Services:
Fully managed payroll services, covering all aspects related to payroll operations. The solution must include robust capability for Internet and Cloud access, ensuring a seamless user experience where possible. Vendor must have a proven track record.
Payroll Services to consist of:
Accurate Gross to Net Payroll Calculations
Payment Administration
Inbound and Outbound Interfaces
Statutory Payroll Reporting
Employee Self Service - including Mobile Access to Pay Data (Payslips/P60)
HRMC Compliant/ RTI
Pay Outputs - Printed Payslips/P60 etc.
Secure Payroll Data
Reliable Customer Support Desk
Absence/Time Management Processing
UVDB Codes to be registered on Achilles:
2.6.29.0 Personnel/Human Resources Services
2.6.29.1 Payroll Administration
two.3) Estimated date of publication of contract notice
31 October 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of expressions of interest
Date
25 March 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.3) Additional information
This PIN is not a call for competition. NESO is not obliged to respond to any correspondence related to this notice. Direct or indirect canvassing of NESO (or any person connected with it) by any person concerning this notice, or any attempt to procure information outside of the defined process is discouraged and may (in certain circumstances) require the disqualification of the relevant person(s) from participation in any future competitive procurement process.
All information provided by NESO in this PIN is at an early stage of development, is not intended by NESO to create any contract or other commitment and is not intended by NESO to be otherwise relied on by any person to any extent. NESO shall have no liability for any losses incurred by any person as a result any such reliance.
Achilles Registration: Further to the enclosed PIN, please indicate your expression of interest and confirmation of registration of ALL UVDB codes for each Lot by emailing Caitlin.williams@nationalgrid.com
You must be registered against ALL UVDB Codes to receive the Contract Notice and be invited to the Pre-Qualification Stage.
Please clearly state your interest and status, i.e.:
National Energy System Operator (NESO) Payroll Services Procurement Event
Interested? Yes/No If Yes,
Fully registered on Achilles against UVDB Codes? Yes/No
Partially registered
Not registered at all
Desta Wheeler desta.wheeler@achilles.com can support any issues with completion of your registration process on Achilles ahead of the qualification event commencing in March.