Section one: Contracting authority
one.1) Name and addresses
Swindon Borough Council
Civic Offices, Euclid Street
Swindon
SN1 2JH
Contact
Mr Russell Mercer
Telephone
+44 1793463000
Country
United Kingdom
Region code
UKK14 - Swindon
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
AI Transcription Tool
Reference number
DN748747
two.1.2) Main CPV code
- 72268000 - Software supply services
two.1.3) Type of contract
Services
two.1.4) Short description
Contract award notice for the provision of an AI Transcription Tool to support administrative tasks across the council, for an initial contract term of 12 months estimated to start on 13 February 2025. From the end of the initial period, the council has an option to extend the contract for a further 6 periods of 12 months. Total potential term 7 years. We expect to use 31,912 hours per year, however, this volume is not guaranteed. The initial 12 month term of the Contract is an estimated value between £80,000.00 and £300,000.00. The estimated value of the option to extend for a 12 month period is £80,000.00 and £300,000.00. The estimated potential total contract period of 7 years shall be between £560,000.00 and £2,100,000.00.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,100,000
two.2) Description
two.2.2) Additional CPV code(s)
- 72262000 - Software development services
- 72212000 - Programming services of application software
- 72263000 - Software implementation services
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Contract award notice for the provision of an AI Transcription Tool to support administrative tasks across the council, for an initial contract term of 12 months estimated to start on 13 February 2025. From the end of the initial period, the council has an option to extend the contract for a further 6 periods of 12 months. Total potential term 7 years. We expect to use 31,912 hours per year, however, this volume is not guaranteed. The initial 12 month term of the Contract is an estimated value between £80,000.00 and £300,000.00. The estimated value of the option to extend for a 12 month period is £80,000.00 and £300,000.00. The estimated potential total contract period of 7 years shall be between £560,000.00 and £2,100,000.00.
two.2.5) Award criteria
Quality criterion - Name: Q6.1.1a - Functional Capabilities / Weighting: 9%
Quality criterion - Name: Q6.1.1b - Non-functional capabilities / Weighting: 9%
Quality criterion - Name: Q6.1.1c - Customisation options / Weighting: 9%
Quality criterion - Name: Q6.1.1d - Offline capabilities / Weighting: 8%
Quality criterion - Name: Q6.1.2a - Security / Weighting: 5%
Quality criterion - Name: Q6.1.2b - Privacy / Weighting: 5%
Quality criterion - Name: Q6.1.2c - Compliance / Weighting: 10%
Quality criterion - Name: Q6.1.3a - Implementation / Weighting: 6%
Quality criterion - Name: Q6.1.3b - Training / Weighting: 7%
Quality criterion - Name: Q6.1.3c - Support / Weighting: 7%
Quality criterion - Name: Q6.1.4a - Reporting and analytics / Weighting: 5%
Quality criterion - Name: Q6.1.5a - Social Value / Weighting: 10%
Price - Weighting: 10%
two.2.11) Information about options
Options: Yes
Description of options
The initial contract term of 12 months estimated to start on 13 February 2025. From the end of the initial period, the council has an option to extend the contract for a further 6 periods of 12 months. Total potential term 7 years. We expect to use 31,912 hours per year, however, this volume is not guaranteed.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-000009
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 January 2025
five.2.2) Information about tenders
Number of tenders received: 19
Number of tenders received from SMEs: 14
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 19
Number of tenders received by electronic means: 19
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Beam Up Ltd
Senna Building, Gorsuch Place
London
E2 8JF
Country
United Kingdom
NUTS code
- UKK14 - Swindon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,100,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Swindon Borough Council
Swindon
SN1 2JH
Country
United Kingdom