Section one: Contracting authority
one.1) Name and addresses
Russell Education Trust
1 The Crescent
Leatherhead
KT22 8DY
Contact
Paul Frayne
paul.frayne@russelleducationtrust.org.uk
Telephone
+44 1372363628
Country
United Kingdom
NUTS code
UKJ2 - Surrey, East and West Sussex
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA9341
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Russell Education Trust Cleaning Tender
Reference number
RM&C/2023/RET Clng/432
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The Trust is putting its cleaning contracts out to tender for its 5 schools. Each school will choose their preferred cleaning contractor from the final four at presentation stage.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Bristol Free School
Lot No
1
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
two.2.3) Place of performance
NUTS codes
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Main site or place of performance
Bristol Free School, Concorde Drive, Brentry, Avon, Bristol, BS10 6NJ
two.2.4) Description of the procurement
Total Pupil Numbers 1,277
52% Male / 48% Female
Total Staff Numbers 132
28% Male / 72% Female
Estimated M² 11,059 m2
Other Information
39 weeks / 7 Inset days
As far as we are aware no members of the cleaning staff are in LGPS
Current Contractor: Cleantec
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
In your B11: Reference School Response - Please include the distance from your reference schools to this particular school.
two.2) Description
two.2.1) Title
Becket Keys School
Lot No
2
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
Main site or place of performance
Becket Keys School, Sawyers Hall Lane, Brentwood, CM15 9DA
two.2.4) Description of the procurement
Total Pupil Numbers 1,107
50% Male / 50% Female
Total Staff Numbers 107
28% Male / 72% Female
Estimated M² 9,055 m2
Other Information
39 weeks / 8 Inset Days
As far as we are aware no members of the cleaning staff are in LGPS
Current Contractor: Cleantec
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
In your B11: Reference School Response - Please include the distance from your reference schools to this particular school.
two.2) Description
two.2.1) Title
King's School
Lot No
3
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ21 - Brighton and Hove
Main site or place of performance
King’s School, Hangleton Way, Hove, BN3 8BN
two.2.4) Description of the procurement
Total Pupil Numbers 880
49% Male / 51% Female
Total Staff Numbers 89
46% Male / 64% Female
Estimated M² 7,886.5 m2
Other Information
39 weeks / 6 Inset Days
As far as we are aware no members of the cleaning staff are in LGPS
Current Contractor: Uniclean Property Maintenance
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
In your B11: Reference School Response - Please include the distance from your reference schools to this particular school.
two.2) Description
two.2.1) Title
St Andrew the Apostle Greek Orthodox School
Lot No
4
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
two.2.3) Place of performance
NUTS codes
- UKI71 - Barnet
Main site or place of performance
St Andrew the Apostle Greek Orthodox School, Building 5, North Business Park, London, N11 1GN
two.2.4) Description of the procurement
Total Pupil Numbers 587
52% Male / 48% Female
Total Staff Numbers 64
30% Male / 61% Female
Estimated M² 6,293 m2
Other Information
39 weeks / 6 Inset Days
As far as we are aware no members of the cleaning staff are in LGPS
Current Contractor: Cleantec
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
In your B11: Reference School Response - Please include the distance from your reference schools to this particular school.
two.2) Description
two.2.1) Title
Turing House School
Lot No
5
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
two.2.3) Place of performance
NUTS codes
- UKI75 - Hounslow and Richmond upon Thames
Main site or place of performance
Turing House School, Hospital Bridge Road, Whitton, Twickenham, TW2 6LH
two.2.4) Description of the procurement
Total Pupil Numbers 940
67% Male / 33% Female
Total Staff Numbers 90
30% Male / 70% Female
Estimated M² 8,368 m2
Other Information
39 weeks / 8 Inset Days
As far as we are aware no members of the cleaning staff are in LGPS
Current Contractor: Cleantec
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 60
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
In your B11: Reference School Response - Please include the distance from your reference schools to this particular school.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 April 2024
Local time
1:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
22 April 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=231492.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:231492)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.2) Body responsible for mediation procedures
RM&C Consultants Ltd
Suthernwood View, Woodcote Road
South Stoke, Reading
RG8 0JJ
David.allen@rmandcconsultants.co.uk
Telephone
+44 7786312805
Country
United Kingdom