Section one: Contracting authority
one.1) Name and addresses
NHS Wales Shared Services Partnership (on behalf of Velindre University NHS Trust)
Procurement Services, 2nd Floor, Woodland House, Maes-y-Coed Road
Cardiff
CF14 4HH
Telephone
+44 2921501500
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Senior Responsible Officer for nVCC
Reference number
VEL-VEA-(24-25)162
two.1.2) Main CPV code
- 72224000 - Project management consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
Velindre University NHS Trust wishes to enter into a Contract to appoint a Senior Responsible Officer (SRO) for the new Velindre Cancer Centre (nVCC) project.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £258,400
two.2) Description
two.2.2) Additional CPV code(s)
- 72224000 - Project management consultancy services
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance
Velindre University NHS Trust
two.2.4) Description of the procurement
The new Velindre Cancer Centre Project (nVCC) is of national importance in improving the quality of cancer services and outcomes to patients at a local, regional and national level. The nVCC project is currently in the construction phase, and the Trust has received recommendations to appoint a Senior Responsible Officer (SRO) for the duration of the project in accordance with best practice set out by the Infrastructure Projects Authority (IPA): Project Delivery: Guidance (2023).
The Trust is contracting for a service to deliver the requirements of the nVCC Senior Responsible Officer role. The main services/outputs required are:
-Providing assurance to the Trust Board on the nVCC Project delivery.
-Supporting the Project Director in the implementation of the project.
-Holding the nVCC Project Director to account for successful project delivery (on time; to cost and quality).
Provides Oversight and assurance:
-Effectively chairs the nVCC project board and makes decisions regarding the future of the project while considering changes to the overall political, social, environmental or technological context and prevailing risk.
-Ensures corrective and preventative actions are taken as needed.
-Ensures the solution fulfils government policy (MiM) and maintains its ONS classification.
-Ensures the nVCC project delivers all the outcomes, solutions and benefits as defined in th contract and the Full Business Case.
-Keeps the sponsoring body (WG) informed of progress, risks and issues and refers to them any decisions which are within or above their delegated authority.
Project Specific Accountabilities:
-Is accountable for the delivery of all the design elements included in the contract.
-Is accountable for the effective oversight of the nVCC construction. Highlighting formally any concerns raised by the Project Director and team.
-Is accountable for the delivery of the Trust’s commercial obligations as set out in the Project Agreement as to prevent any unnecessary compensation events.
-Is accountable for the oversight of key interdependencies including the Equipment interface and for putting in place mitigations.
-Holds Acorn to account for their delivery and contractual obligations.
-Is accountable for providing a building fit for occupation and use by clinical teams from across the service.
The Trust has undertaken engagement with other authorities to seek a better understanding of the requirement and availability of SRO's, and has identified the market is niche with limited individual able to deliver this role. The engagement has identified;
-The market for SROs with this experience is very specialist
-There are very few individuals with the required level of experience
-A high number individuals with this experience work as contractors providing a service to either the New Hospitals Programme; and/or the Trusts delivering the new hospitals project.
-There were a number of other potential roles of a similar nature likely to be available in England as the New Hospitals Programme commenced and the recruitment of a high calibre/suitably qualified and experienced individual may be a challenge.
The Trust has undertaken an open competitive recruitment process advertised Nationally, the process was conducted in December 2024 through to February 2025, the most suitable candidate was identified through this process, and the Trust wishes to enter into a contract for the SRO role to be delivered as a service.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
Velindre University NHS Trust requires a Senior Responsible Officer (SRO) for the nVCC Project that has the necessary skills, knowledge, expierience and technical ability to undertake the role. The Trust has undertaken an open competitive recruitment process and has identified the most suitable candidate through this process that holds the necessary skills, knowledge, expierience and technical ability. The Trust wishes to enter into a Contract to deliver the SRO role as a service, and believes due to the niche and specialist nature of the role only this individual would be able to undertake the role.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-005153
Section five. Award of contract
Contract No
VEL-VEA-(241-25)162
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 February 2025
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Sustainable Infrastructure Management
Homestead, Harts Lane, Burghclere
Newbury
RG20 9JT
Telephone
+44 7860578097
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £258,400
Section six. Complementary information
six.3) Additional information
The Trust observed a ten (10) calendar day standstill period prior to entering into a contract which ended at Midnight on Monday 24th February 2024 (that being the first working day following 10 calendar days of related Voluntary ex Ante Transparency notice being published, counting day 1 as the day following publication).
(WA Ref:148538)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom