Section one: Contracting authority
one.1) Name and addresses
ESSEX COUNTY COUNCIL
COUNTY HALL
CHELMSFORD
CM1 1QH
Contact
Andrew Beaver
Country
United Kingdom
NUTS code
UKH3 - Essex
Internet address(es)
Main address
https://www.proactisplaza.com/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tackling Cycling Inequalities In Essex - Essex Pedal Power
Reference number
CO0041
two.1.2) Main CPV code
- 34432000 - Parts and accessories for bicycles
two.1.3) Type of contract
Supplies
two.1.4) Short description
Essex Pedal Power scheme is focused on low-income communities where the need is
highest, and the benefits of becoming regularly active through cycling are greatest. Our
ambition is to address this through a large scale project. This scheme will be a priority for
Essex County Council, as it links directly to the ECC Place and Public Health Business Plan,
as well as plans for Business Recovery and Climate Change. Different approaches will be
tested across Essex, including in Tendring replicating the successful Big Birmingham Bikes
scheme delivered by TAWS which has been running for the past 7 years.
The aspiration is to make this a county wide scheme to provide free bikes and support to up
to 10% of the most deprived communities across the county. To begin with, the scheme
would pilot in Jaywick and the 5 most deprived wards in Clacton (Alton Park, Bocking Elms,
Pier, St Marys and Rush Green), with a plan to provide up to 3000 local people with new
quality bikes in the pilot phase. These areas are some of the most deprived in Essex. This
equates to approx 31,000 residents in total, with a plan to give away 3000 bikes in the pilot
phase. (ratio of 1:10).
Essex County Council is looking for a provider who is able to supply, potentially, up to 3000
bikes in phases from April 2021 to March 2024, acting as a large bike shop for the client
(Essex County Council) with a catalogue of products available for supply.
The range of bikes will vary depending on the need of the individuals, including adult hybrid
bikes, and bikes suitable for children, disabled people, girls and women, older people,
overweight and obese people, and couriers.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £130,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
two.2.4) Description of the procurement
The core offer:
High quality bikes that are centrally procured and distributed in a phased approach starting
in Tendring in the specific low-income areas of Jaywick and top 5 most deprived wards in
Clacton.
District Councils and their area stakeholders will be able to shape the design of the
programme and delivery model in line with their own strategic priorities and what the
community need/wants are. Support would be given to develop clear insight based on the
lived experience within the target communities.
A proportion of the bikes (to be determined in conjunction with ECC) would be GPS tracked
and their usage monitored.
The total number of bikes procured would depend on a number of risk factors:
The local demand for bikes and the emergence of different forms of transport - e.g., E
Scooters
Project may reduce in size if funding is withdrawn
The pilot in Tendring is not successful and the scheme is scaled back or stopped
The potential scale of this contract, (unit cost maximum £350) must include bike, helmet,
lock. lights, pump and delivery (not final build cost), is the procurement of up to 3000 bikes
and therefore a clear process needs to be established for the phased ordering and delivery of
bikes over a three-year period.
Future phases are planned for other LDP areas and will continue to focus on our
disadvantaged areas of Essex including Basildon, Colchester with potential to scale to areas such as Harlow, and Castle Point, subject to funding.
Unit pricing:
Supplier must be able to provide a range of bikes sizes from children's 12" wheel up to adult
21" frame. We would also welcome prices for cargo/e-cargo bikes and adapted bikes if
providers can supply these for information only - this will not be scored.
Volume discounts - Bidders are given the opportunity to apply volume discounts given the
volume of units that the Authority will be ordering. An example of ranges is provided below
and an option will be available in the pricing matrix if a bidder so wishes to offer such
discounts.
two.2.5) Award criteria
Quality criterion - Name: Quality Evaluation / Weighting: 25
Quality criterion - Name: Social Value / Weighting: 15
Cost criterion - Name: Price Evaluation / Weighting: 60
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-000638
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 March 2021
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Raleigh UK Ltd
Nottingham
NG16 3HT
Country
United Kingdom
NUTS code
- UKF1 - Derbyshire and Nottinghamshire
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £130,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court, Royal Courts of Justice
London
WC2A 2LL
Country
United Kingdom