Section one: Contracting authority
one.1) Name and addresses
North Lanarkshire Council
Civic Centre, Windmillhill Street
Motherwell
ML1 1AB
Contact
Contract Strategy
contractstrategy@northlan.gov.uk
Telephone
+44 3451430015
Country
United Kingdom
NUTS code
UKM84 - North Lanarkshire
Internet address(es)
Main address
https://www.northlanarkshire.gov.uk/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00010
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Measured Term Contract for Independent Gas Services Audits (HO PM 24 064)
Reference number
NLC-SLP-24-109
two.1.2) Main CPV code
- 50531200 - Gas appliance maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
North Lanarkshire Council wish to seek a competent supplier for the provision of a Measured Term Contract for Gas Audits.
The supplier will carry out Gas audits and report on the quality of gas works on behalf of the council, its partners and service providers.
The audit assessments will be carried out by selective sampling of all gas related works undertaken on any contract within the North Lanarkshire Council geographical area.
two.1.5) Estimated total value
Value excluding VAT: £180,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50531200 - Gas appliance maintenance services
- 50720000 - Repair and maintenance services of central heating
- 39721410 - Gas appliances
- 45333100 - Gas regulation equipment installation work
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
Main site or place of performance
Various housing properties within the North Lanarkshire Council geographical area.
two.2.4) Description of the procurement
North Lanarkshire Council requires a suitably experienced contractor to carry out gas audits on works performed by a variety of contractors employed by the Council for works such as central heating installations. The audit assessment will be carried out by selective sampling of all gas related works undertaken on any contract within the North Lanarkshire Council geographical area. The audits will be carried out under the following circumstances,
Recently completed or in progress repair visits,
Recently completed or in progress servicing visits,
Recently completed or in progress landlord safety check visits,
Recently completed or in progress installation works, capital or ad hoc
The scope of services for this project includes, but is not limited to the following,
A fault-finding service
Gas safety awareness sessions
Provide technical advice on projects as required
Assessment of contractor’s technical ability
Assistance with specifications
Gas incident investigations and reporting services
Assist with Scottish Housing Regulator enquiries and audits
Technical bulletins delivered to NLC
Gas safety updates to all relevant parties.
two.2.5) Award criteria
Quality criterion - Name: End User Satisfaction / Weighting: 25
Quality criterion - Name: Programme Adherance / Weighting: 20
Quality criterion - Name: Health Safety and Environmental / Weighting: 25
Quality criterion - Name: Fair Work First / Weighting: 15
Quality criterion - Name: Carbon Reduction Net Zero / Weighting: 5
Quality criterion - Name: Community Benefits / Weighting: 10
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £180,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2027 - if extension period NOT utilised
2028 - if extension period IS utilised
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Candidates should read and refer to the ITT documents. Questions and Answers deadline is 17:00, Friday 21.03.2025.
Failure to comply with instructions within the ITT may result in a Candidate's submission being rejected.
Economic operators may be excluded from this competition if they are in any of the situations referred to in Reg 58 of the Public Contracts (Scotland) Regulations 2015.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
SPDS Selection Criteria, Part IV Section A: Suitability, 4A.1
4A.1 - Bidders must be registered or enrolled in the relevant professional or trade register kept in the Member State of its establishment (as
described in Schedule 5 of Public Contracts (Scotland) Regulations 2015).
Bidders should confirm they are registered or enrolled on the relevant trade register and provide information relating to this i.e. registration
number, member number etc.
Bidders may be assessed as a FAIL and be excluded from the competition if they fail to provide a response to any of the questions in this
section, i.e., 4A.
Bidders that are unable to meet all of the minimum level(s) of standards required for any of the questions in this section, i.e. 4A, will be
assessed as a FAIL and will be excluded from the competition.
three.1.2) Economic and financial standing
List and brief description of selection criteria
SPDS Selection Criteria, Part IV, Section B: Economic and Financial Standing,
4B.4, 4B.5.1a, 4B.5.1b and 4B.5.2.
Minimum level(s) of standards possibly required
4B.4 -
Bidders will be required to pass the following Ratio Tests: 2 out of 3 ratios tests.
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Acid Test Ratio:
Bidders will be required to have an: Acid Test Ratio financial ratio of 1.00 and above.
The acceptable date range for “Acid Test” financial ratio shall be the Bidders most recent financial year where fully audited accounts are available.
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Debt Ratio:
Bidders will be required to have a Debt Ratio financial ratio of 0.50 and below.
The acceptable date range for “Debt Ratio Test” financial ratio shall be the Bidders most recent financial year where fully audited accounts are available.
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Turnover Ratio:
Bidders will be required to have a financial ratio of 1.25 and above. of higher figure than expected annual contract value.
The acceptable date range for “Turnover Ratio Test” financial ratio shall be the Bidders most recent financial year where fully audited accounts are available.
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4B.5.1a-
Bidders must confirm they already have, or commit to obtain prior to the commencement date of the contract, the following levels of insurance cover:
1. Professional Risk Indemnity Insurance: 5,000,000 GBP in the aggregate amount for any one period of insurance.
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4B.5.1b -
Bidders must confirm they already have, or commit to obtain prior to the commencement date of the contract, the following levels of insurance cover:
1. Employer Compulsory Liability Insurance: 10,000,000 GBP for any one occasion or series of occasions arising from one event.
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4B.5.2 -
Bidders must confirm they already have or commit to obtain prior to the commencement of the contract, the following levels of insurance cover:
1. Public Liability Insurance: 10,000,000 GBP for any one occasion or series of occasions arising from one event.
Bidders may be assessed as a FAIL and be excluded from the competition if they fail to provide a response to any of the questions in this section, i.e. 4B.
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Bidders that are unable to meet all of the minimum level(s) of standards required for any of the questions in this section, i.e. 4B will be assessed as a FAIL and will be excluded from the competition, unless the following information is provided as part of their tender submission:
1. an SPDS submission from a Parent Company (or Ultimate Parent Company) who can meet all the above minimum requirements; and
2. a declaration that the Parent Company (or Ultimate Parent Company) is prepared to provide a Parent Company Guarantee (PCG) in the form determined by the Council to cover the duration of the proposed Contract, including the available extension periods.
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The Council reserves the right at its own discretion to seek information from the applicant in accordance with Regulation 61(7) or
Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to determine the Applicant’s economic and financial standing.
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North Lanarkshire Council requires to ensure that the economic operator has the necessary economic and financial capacity to perform and complete the contract. In the current difficult economic environment, the Council seeks to ensure that the contractor who undertakes the works has suitable financial strength and capacity to complete these goods, works or services.
three.1.3) Technical and professional ability
List and brief description of selection criteria
SPDS Selection Criteria, Part IV Section C: Technical and Professional Ability, 4C.1, 4C.6, 4C.10 and
SPDS Selection Criteria, Part IV Section D: Quality Assurance Schemes and Environmental Management standards, 4D.1, 4D.2
Owing to the character limitation in this section of the contract notice it is not possible to provide all the information relating to this section (III.1.3 in the contract notice). Therefore the Objective and Non-Discriminatory Criteria or Questions 4D.1 and 4D.2 are set out in full in the SPDS and SPDS requirements document, which can be assessed through the buyer attachment area within the portal.
Minimum level(s) of standards possibly required
4C.1 -
Bidders should provide a minimum of two(2) examples of contractual arrangements they have held over the past five (5) years, at least one example shall be from the last three (3) years. Examples provided should best demonstrates their relevant experience to deliver requirements within the contract which were similar in regard to scope, scale, and duration.
Bidders must achieve an overall combined minimum score requirement of 50.
Bidders unable to meet the minimum requirements for 4C.1 and who fail to achieve an overall score of 50 will be assessed as a FAIL and will be excluded from the competition.
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4C.6 -
Bidders will be required to confirm that they and/or the service provider have all of the following relevant educational and professional qualifications:
- Member of Gas Safe Register of Auditors approved via the Accredited Certification Scheme (ACS)
- Gas Safe Registered
- Level 3 Award in Gas Auditing
Bidders who do not have the above educational and professional qualifications (or alternative equivalent) will be assessed as a FAIL and will be excluded from the competition.
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4C.10 -
Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
Bidders may be assessed as a FAIL and be excluded from the competition if they fail to provide a response to any of the questions in this section, i.e., 4C.
Bidders that are unable to meet all of the minimum level(s) of standards required for any of the questions in this section, i.e. 4C will be assessed as a FAIL and will be excluded from the competition.
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1. The Bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),
OR
2. The Bidder must meet the Criteria as detailed in SPDS Part IV, Question 4D.1 point 2, a-g.
3. The Bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.
OR
4. The Bidder must meet the Criteria as detailed in SPDS Part IV, Question 4D.1 point 4, a-m.
4D.2 -
1. The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate,
OR
2. The Bidder must meet the Criteria as detailed in SPDS Part IV, Question 4D.2 point 2, a-g.
Bidders may be assessed as a FAIL and be excluded from the competition if they fail to provide a response to any of the questions in this section, i.e., 4D.
Bidders that are unable to meet all of the minimum level(s) of standards required for any of the questions in this section, i.e. 4D will be assessed as a FAIL and will be excluded from the competition.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The Invitation to Tender (ITT) will contain the relevant contract performance conditions and requirements
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 March 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
28 March 2025
Local time
12:00pm
Place
North Lanarkshire Council Civic Centre, Motherwell
Information about authorised persons and opening procedure
NLC Procurement Professionals via PCS Portal
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Bidders must ensure that they submit appropriate SPDS completed by other members of the group (if they are bidding as part of a group),
others whose capacity they rely on, and known sub-contractors on whose capacity they do not rely on, to satisfy any aspect of the SPDS.
Bidders unable to complete SPDS Part IV: Concluding Statements may be excluded from the competition.
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The complete ITT, with no pages omitted, must be submitted in accordance with instructions given, and be signed by an authorised
representative. Bidders should note that all documents listed in ITT Section 12 "Checklist of Required Documents" must be fully
completed and submitted to ensure the submission is considered complete. Failure to do so may result in the submission being deemed
non-compliant.
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All Bidders’ responses will first have their Single Procurement Document (SPD) response checked for compliance, including completeness
and accuracy. Failure to meet any of the mandatory requirements indicated will result in the Tender being considered non-compliant and
the bidder concerned will be excluded.
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Quality Questions - Minimum Score – If the average final score for any quality question response is below the minimum score requirement
set for that question, then the submission response will be deemed non-compliant. For the avoidance of doubt, if any quality question is
unanswered this will result in the bid being deemed non-compliant.
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Should a bidder achieve a score of zero in any element of the technical or commercial assessment, the Council reserves the right to deem their bid non-compliant. Such non-compliant bids will be removed from the evaluation process without further consideration.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=790848.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
A summary of the expected community benefits has been provided as follows:
North Lanarkshire Council's policy on Community Benefits in procurement aims to consider whether Community Benefits can be included where it is making capital investments or services/goods are being purchased.
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An indication of the type of benefits which the Council expects is indicated within the ITT documents for this procurement exercise.
Bidders will be required to provide details within their tender submission of the Community Benefits they will deliver if their tender
submission is successful. It should be noted that the Community Benefit commitments made at tender stage may form a contractual
obligation.
(SC Ref:790848)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=790848
six.4) Procedures for review
six.4.1) Review body
Scottish Courts
Edinburgh
Country
United Kingdom