Scope
Reference
EMS/GM26-001
Description
The contract is for a single supplier to provide a comprehensive grounds maintenance service to The Pirbright Institute site and associated housing.
Expected schedule of visits:
2 visits per week: April to November (2 operatives for 2 full days on site)
1 visit per week: December to March (2 operatives for 1 full day on site day) Areas to be serviced: Main Site Communal Grounds.
Pirbright Institute Housing:
Estate comprises of 48 houses
Suggested schedule of visits for the Institute Housing Estate
1 visit per week: April to September (2 operatives)
1 visit per 2 weeks: October to March (2 operatives)
A dedicated team is requested with the usual exceptions (holidays/training/illness). Successful Agenda screening is mandatory for the team. We will need to be advised in advance of team changes for Gatehouse booking.
Total value (estimated)
- £260,000 excluding VAT
- £312,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 30 March 2029
- Possible extension to 30 March 2030
- 3 years, 11 months, 30 days
Description of possible extension:
One year optional contract extension
Main procurement category
Services
CPV classifications
- 77314000 - Grounds maintenance services
Contract locations
- UKJ25 - West Surrey
Submission
Enquiry deadline
13 February 2026, 12:00pm
Tender submission deadline
26 February 2026, 12:00pm
Submission address and any special instructions
Submissions for this tender need to be made via https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home .
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
24 March 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | 50% Price / 50% Quality-Technical. All details are available in the ITT doc. |
Price |
Weighting description
50% Price / 50% Quality-Technical. All details are available in the ITT doc.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home
The ITT Pack can be viewed via https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home
Contracting authority
THE PIRBRIGHT INSTITUTE
- Companies House: 00559784
Pirbright Laboratory Ash Road
Woking
GU24 0NF
United Kingdom
Email: Procurement.department@pirbright.ac.uk
Website: https://www.pirbright.ac.uk/
Region: UKJ25 - West Surrey
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)