- Scope of the procurement
- Lot 1. Property including Contract Works & Computers
- Lot 2. Industrial and Commercial Properties
- Lot 3. Terrorism
- Lot 4. Casualty including Fidelity Guarantee
- Lot 5. Motor Fleet
- Lot 6. Engineering Services
- Lot 7. Group Personal Accident and Travel
- Lot 8. Leasehold and Right to Buy
- Package Lot Property including Contract Works & Computers, Casualty including Fidelity Guarantee, Motor Fleet
Section one: Contracting authority
one.1) Name and addresses
Runnymede Borough Council
Civic Centre Station Road
Addlestone
KT15 2AH
Contact
Loraine Austin
loraine.austin@runnymede.gov.uk
Country
United Kingdom
NUTS code
UKJ25 - West Surrey
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
http://www.sesharedservices.org.uk/esourcing
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://www.sesharedservices.org.uk/esourcing
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
RMBC - LA - Council Insurance Package Lots 1 - 9
Reference number
RMBC - 036053
two.1.2) Main CPV code
- 66510000 - Insurance services
two.1.3) Type of contract
Services
two.1.4) Short description
The Authority seeks to contract with suitable providers of Insurance policies to cover the requirements of each of the nine listed Lots. The Authority will be guided by its incumbent Insurance Broker (Arthur J Gallagher) who will assist in the preparation and management of the tender process. Lot 1 Property including Contract Works and Computers, Lot 2 Industrial and Commercial Properties, Lot 3 Terrorism, Lot 4 Casualty including Fidelity Guarantee, Lot 5 Motor Fleet, Lot 6 Engineering Services, Lot 7 Group Personal Accident and Travel, Lot 8 Leasehold and Right to Buy, Lot 9 Package Lot of Lots 1, 4 and 5.
two.1.5) Estimated total value
Value excluding VAT: £5,050,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Property including Contract Works & Computers
Lot No
1
two.2.2) Additional CPV code(s)
- 66515200 - Property insurance services
two.2.3) Place of performance
NUTS codes
- UKJ25 - West Surrey
two.2.4) Description of the procurement
Insurance services for Property including Contract Works & Computers
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2023
End date
30 June 2028
This contract is subject to renewal
Yes
Description of renewals
Tenders will be published to http://www.sesharedservices.org.uk/esourcing, Contracts Finder and Find a Tender Service.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Industrial and Commercial Properties
Lot No
2
two.2.2) Additional CPV code(s)
- 66515200 - Property insurance services
two.2.3) Place of performance
NUTS codes
- UKJ25 - West Surrey
two.2.4) Description of the procurement
Insurance services for Industrial and Commercial Properties
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2023
End date
30 June 2028
This contract is subject to renewal
Yes
Description of renewals
Tenders will be published to http://www.sesharedservices.org.uk/esourcing, Contracts Finder and Find a Tender Service.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Terrorism
Lot No
3
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKJ25 - West Surrey
two.2.4) Description of the procurement
Insurance services for Terrorism
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2023
End date
30 June 2028
This contract is subject to renewal
Yes
Description of renewals
Tenders will be published to http://www.sesharedservices.org.uk/esourcing, Contracts Finder and Find a Tender Service.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Casualty including Fidelity Guarantee
Lot No
4
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
- 66720000 - Accident and health reinsurance services
two.2.3) Place of performance
NUTS codes
- UKJ25 - West Surrey
two.2.4) Description of the procurement
Insurance services for Casualty including Fidelity Guarantee
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2023
End date
30 June 2028
This contract is subject to renewal
Yes
Description of renewals
Tenders will be published to http://www.sesharedservices.org.uk/esourcing, Contracts Finder and Find a Tender Service.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Motor Fleet
Lot No
5
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
- 66514110 - Motor vehicle insurance services
two.2.3) Place of performance
NUTS codes
- UKJ25 - West Surrey
two.2.4) Description of the procurement
Motor Fleet Insurance services.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2023
End date
30 June 2028
This contract is subject to renewal
Yes
Description of renewals
Tenders will be published to http://www.sesharedservices.org.uk/esourcing, Contracts Finder and Find a Tender Service.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Engineering Services
Lot No
6
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKJ25 - West Surrey
two.2.4) Description of the procurement
Engineering Insurance Services
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2023
End date
30 June 2028
This contract is subject to renewal
Yes
Description of renewals
Tenders will be published to http://www.sesharedservices.org.uk/esourcing, Contracts Finder and Find a Tender Service.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Group Personal Accident and Travel
Lot No
7
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
- 66512100 - Accident insurance services
- 66512000 - Accident and health insurance services
two.2.3) Place of performance
NUTS codes
- UKJ25 - West Surrey
two.2.4) Description of the procurement
Group Personal Accident and Travel Insurance Services
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2023
End date
30 June 2028
This contract is subject to renewal
Yes
Description of renewals
Tenders will be published to http://www.sesharedservices.org.uk/esourcing, Contracts Finder and Find a Tender Service.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Leasehold and Right to Buy
Lot No
8
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKJ25 - West Surrey
two.2.4) Description of the procurement
Leasehold and Right to Buy Insurance Services
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2023
End date
30 June 2028
This contract is subject to renewal
Yes
Description of renewals
Tenders will be published to http://www.sesharedservices.org.uk/esourcing, Contracts Finder and Find a Tender Service.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Package Lot Property including Contract Works & Computers, Casualty including Fidelity Guarantee, Motor Fleet
Lot No
9
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKJ25 - West Surrey
two.2.4) Description of the procurement
Package Lot Property including Contract Works & Computers, Casualty including Fidelity Guarantee, Motor Fleet Insurance Services
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2023
End date
30 June 2028
This contract is subject to renewal
Yes
Description of renewals
Tenders will be published to http://www.sesharedservices.org.uk/esourcing, Contracts Finder and Find a Tender Service
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Tenders must be submitted via expressing interest on http://www.sesharedservices.org.uk/esourcing
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Tenderers must be Members of FCA (Financial Conduct Authority), ABI (Association of British Insurers) and the Prudential Regulatory Authority (PRA).
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 April 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
14 April 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 2027
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Royal Court of Justice
London
Country
United Kingdom