Scope
Reference
NCC202402192
Description
Newport City Council is carrying out a over threshold procurement advertised in the FTS, via Sell2Wales, under the Competitive Flexible Procedure of The Procurement Act 2023 to implement an open framework for the Tree Consultants and Tree Surgeons framework.
Commercial tool
Establishes an open framework
Total value (estimated)
- £3,600,000 excluding VAT
- £4,320,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 July 2025 to 30 June 2029
- Possible extension to 29 June 2033
- 7 years, 11 months, 29 days
Description of possible extension:
Four year extension if the frame work is opened to allow additional contractors to join within the first three years.
Main procurement category
Services
Contract locations
- UKL21 - Monmouthshire and Newport
Lot constraints
Description of how multiple lots may be awarded:
Suppliers can bid for both lots 1 and 2 and if they meet the minimum requirements with the qualification envelope and exceed 50% score on the practical test they will be appointed to both. Suppliers can bid for one or both lots.
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Lot 1 - Tree Consultants
Description
Tree consultants - please refer to ITT Volume 2 - Specification within eTenderWales.
Lot value (estimated)
- £1,440,000 excluding VAT
- £1,728,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 77211500 - Tree-maintenance services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2 - Tree Surgeons
Description
Tree Surgeons for Maintenance of NCC tree's
Lot value (estimated)
- £2,160,000 excluding VAT
- £2,592,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 77211400 - Tree-cutting services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Open framework scheme end date (estimated)
30 June 2033
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Further information about fees
N/A
Framework operation description
Dependent on the urgency and nature of works, work maybe just allocated on a direct award basis to a contractor who can respond quickest and has the necessary skill set to undertake the works.
Or
On a mini competition basis through etenderwales with a minimum of three contractors, selected on a rolling basis from the list of Approved Contractors will be invited to submit a quote based on the specification provided.
All awards will be made on lowest commercial response to specification.
Up to the Value of £5,000.00 excl of Vat
The requirement will be allocated either on a direct award basis or a mini competition via email to an appointed contractor who can provide the service in the timescales required for the skill set required. For the mini competition, award will be based on the lowest offer submitted.
Over the Value of £5,000.00 excl of Vat to £24,999.00 excl of Vat
A mini competition via email with a minimum of three contractors, selected on a rolling basis from the list of Approved Contractors, will be invited to submit a quote based on the specification provided with award being given to the lowest commercial offer submitted.
Over the Value of £25,000.00 excl of Vat
A mini competition via etenderwales with a minimum of three contractors, selected on a rolling basis from the list of Approved Contractors, who are able to provide the skillset being invited to submit a quote based on the specification provided with award being given to the lowest commercial offer submitted.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Lot 1. Lot 1 - Tree Consultants
Refer to qualification envelope on eTenderWales
Lot 2. Lot 2 - Tree Surgeons
Please refer to qualification envelope within eTenderWales.
Technical ability conditions of participation
Lot 1. Lot 1 - Tree Consultants
Practical review/survey required. Please refer to ITT Volume 2 - Specification for further information.
Lot 2. Lot 2 - Tree Surgeons
Practical test following successful qualification envelope
Particular suitability
Lot 1. Lot 1 - Tree Consultants
Lot 2. Lot 2 - Tree Surgeons
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
21 March 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
28 March 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
26 May 2025
Recurring procurement
Publication date of next tender notice (estimated): 25 May 2027
Award criteria
Lot 1. Lot 1 - Tree Consultants
| Name | Description | Type |
|---|---|---|
| Qualification | Qualification envelope - Pass/Fail to be appointed on to the framework. |
Quality |
Weighting description
Pass/Fail to be appointed on to framework.
Lot 2. Lot 2 - Tree Surgeons
| Name | Description | Type |
|---|---|---|
| Qualification | Qualification - Pass/Fail to be appointed on to the framework. |
Quality |
Weighting description
Quality
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This is a pre-qualification process in order to appoint suitable experienced and qualified suppliers on to the open framework.
A Qualification envelope will need to be completed and all supporting information will need to be provided. Following approval of the qualification envelope all tenderers on Lot 1 - Tree Consultants will be required to complete a practical review/survey. A practical test will be required for all tenderers on Lot 2 - Tree Surgeons. All successful tenderers for both lots will then be appointed on to the open framework.
Justification for not publishing a preliminary market engagement notice
Renewal of existing contract with a mature market.
Documents
Associated tender documents
https://etenderwales.bravosolution.co.uk
eTenderWales
Documents to be provided after the tender notice
Tender documents will be available via eTenderWales, itt_115207.
Technical specifications to be met
https://etenderwales.bravosolution.co.uk
As per qualification envelope
Contracting authority
Newport City Council
- Public Procurement Organisation Number: PWLP-4583-NQGG
Civic Centre
Newport
NP20 4UR
United Kingdom
Contact name: Michael Owen
Telephone: +441633987787
Email: procurement@newport.gov.uk
Website: http://www.newport.gov.uk
Region: UKL21 - Monmouthshire and Newport
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales