Section one: Contracting authority
one.1) Name and addresses
Thames Valley Police
Police HQ North, Meadow House, The Boulevard, Lang
Kidlington, Oxon
OX5 1NZ
Contact
Paula Kibble-White
paula.kibble-white@thamesvalley.police.uk
Telephone
+44 7800703108
Country
United Kingdom
NUTS code
UK - United Kingdom
National registration number
VAT – GB 180 5571 07
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/32823
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=44766&B=BLUELIGHT
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Case Management System (CMS) & Quality Management System (QMS) Software Solution
Reference number
TVP00671
two.1.2) Main CPV code
- 48600000 - Database and operating software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
Thames Valley Police (TVP) as the Authority is interested in suppliers that can provide a resilient, highly-flexible, and future-proof CMS & QMS SaaS solution to cover the needs of Forensic teams within TVP and Hampshire Constabulary (HC).
two.1.5) Estimated total value
Value excluding VAT: £2,700,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30236200 - Data-processing equipment
- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48610000 - Database systems
- 48620000 - Operating systems
- 48900000 - Miscellaneous software package and computer systems
- 75241100 - Police services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Thames Valley Police that cover the counties of Oxfordshire, Berkshire and Buckinghamshire and Hampshire Constabulary cover the counties of Hampshire and the Isle of Wight.
two.2.4) Description of the procurement
Thames Valley Police (TVP) as the Authority is interested in suppliers that can provide a resilient, highly-flexible, and future-proof CMS & QMS SaaS solution to cover the needs of Forensic teams within TVP and Hampshire Constabulary (HC). The Authority will consider a fully-managed service provision for either a single software solution or two separate systems linked by open application programming interfaces (APIs).
Previous PIN notices 2021-532196 (FIU eQMS) and 2021-599027 (FCIU Accreditation Database & Case Management System) have been superseded by the requirements outlined within this PIN.
The solution(s) must provide for the provisions outlined in ISO 17020 and 17025, and must be compliant with legislative and regulatory body expectations (including, but not limited to, MOPI, BS-10008 and the Forensic Science Regulator (FSR) codes of conduct and practice).
If you are interested in the above please express your interest by emailing
paula.kibble-white@thamesvalley.police.uk no later than midday on Wednesday 30 March 2022. You will be required to write a short summary of your offering to include:
The name of your organisation, company size (e.g. if an SME), and contact details for the individual(s) who will participating in the supplier engagement.
A short summary of the solution you will be recommending in response to the above, including whether you recommend a single software solution, or two solutions linked by open API.
A brief overview on your experience with providing a fully-managed SaaS solution to other police forces in relation to CMS & QMS solutions.
TVP will use an eSourcing system for this competition. The eSourcing system we will use is https://uk.eu-supply.com/login.asp?B=UK
Please be advised that in preparation to participate in this competition for this contract that the Cyber essentials scheme is mandatory for central government contracts which involve handling personal information and providing certain ICT products and services.
two.2.14) Additional information
Thames Valley Police require all successful suppliers to have NPPV clearance.
Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.
There are no documents attached to this PIN to download. We require expressions of interest at this stage.
two.3) Estimated date of publication of contract notice
18 July 2022
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
Thames Valley Police work closely with Hampshire Constabulary and since 2011 we have shared a Joint ICT Operations Unit (JOU) for our ICT goods and services. On behalf of Hampshire Constabulary, Thames Valley Police procure all goods and services that support the operations within the ICT JOU.