Scope
Description
Kingsmead Parish Council manages a variety of open, communal land, which includes significant areas of grassed amenity land, hedges, shrubs, associated paths and paved areas. The Parish Council wishes to let a contract to maintain these areas of Kingsmead, including the emptying of litter bins, for the enjoyment and pleasure of its residents.
One of the Parish Council's objectives is to create opportunities for people to engage in leisure opportunities, increasing the quality of life and environmental awareness. This objective will underpin the work of the selected Service Provider through their contractual obligations to ensure the standard of the finished grounds maintenance work meets these expectations.
The Parish Council is seeking to develop a partnership relationship with a competent and professional organisation that can support the delivery of its objectives for excellent grounds maintenance. We will seek to partner with organisations that understand the high standards expected by residents and can recognise how this can be best delivered.
As part of the tendering process the Parish Council is open to responses from contractors with relevant experience and expertise to advise the council on alternative best practices and ways to meet the objectives in the delivery of the contract.
The key project outcomes will be the maintenance to a good standard of grassed areas, seasonally planted garden areas, hedges and shrubs and paved areas under the control of the Parish Council to the standards described in the attached Annexes appropriate to the changing seasons of the year.
All information regarding the areas included in the contract are detailed in the Annexes that form part of the tender.
Contract 1. Kingsmead Grounds Maintenance Contract
Supplier
Contract value
- £365,301 excluding VAT
- £438,361 including VAT
Above the relevant threshold
Award decision date
26 January 2026
Date assessment summaries were sent to tenderers
27 January 2026
Standstill period
- End: 5 February 2026
- 8 working days
Earliest date the contract will be signed
11 February 2026
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
An optional 1 to 2-year extension on the entire contract subject to satisfactory performance.
Main procurement category
Services
CPV classifications
- 77311000 - Ornamental and pleasure gardens maintenance services
- 77314000 - Grounds maintenance services
- 77342000 - Hedge trimming
- 90511300 - Litter collection services
- 90918000 - Bin-cleaning services
Contract locations
- UKD63 - Cheshire West and Chester
Information about tenders
- 5 tenders received
- 4 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 3 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
COUNTRYWIDE GROUNDS MAINTENANCE LIMITED
- Companies House: 02798007
- Public Procurement Organisation Number: PJDV-3593-PXLW
Neighbourly Training Centre, Building 4 Brackley Campus
Brackley
NN13 7EL
United Kingdom
Email: tenders@countrywidegrounds.com
Website: http://www.countrywidegrounds.com
Region: UKF24 - West Northamptonshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Kingsmead Grounds Maintenance Contract
Contracting authority
Kingsmead Parish Council
- Public Procurement Organisation Number: PTNP-4577-XTRP
4 Valley Lane
Cuddington
CW8 2QD
United Kingdom
Email: clerk@kingsmeadpc.org.uk
Website: http://www.kingsmeadpc.org.uk
Region: UKD63 - Cheshire West and Chester
Organisation type: Public authority - sub-central government