Section one: Contracting authority
one.1) Name and addresses
Belfast City Council
9 Adelaide Street
Belfast
BT2 8DJ
Contact
Lewis Murray
Country
United Kingdom
NUTS code
UKN06 - Belfast
Internet address(es)
Main address
https://www.belfastcity.gov.uk/
Buyer's address
https://e-sourcingni.bravosolution.co.uk/web/login.shtml
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply and delivery of cleaning consumables and sundries
Reference number
T2320
two.1.2) Main CPV code
- 39830000 - Cleaning products
two.1.3) Type of contract
Supplies
two.1.4) Short description
The requirement was split into the following 4 Lots:
• Lot 1 – the supply and delivery of cleaning brushes, cloths and sundries;
• Lot 2 – the supply and delivery of cleaning chemicals;
• Lot 3 - supply and delivery of cleaning sundries and associated products and;
• Lot 4 - the supply and delivery of litter pickers
The Council has appointed a single Bidder for each for Lot the provision of the Deliverables.
The winning Bidders submitted a Tender for all aspects of the goods within each Lot as specified.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £360,000
two.2) Description
two.2.1) Title
The supply and delivery of cleaning brushes, cloths and sundries
Lot No
1
two.2.2) Additional CPV code(s)
- 39224000 - Brooms and brushes and other articles of various types
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast City Council
two.2.4) Description of the procurement
The supply and delivery of cleaning brushes, cloths and sundries in accordance with the Specification and for the list of items included in the Pricing Schedule.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 12.5
Quality criterion - Name: Contract and Performance Management / Weighting: 10
Quality criterion - Name: Acheving Contract Objectives / Weighting: 7.5
Price - Weighting: 70
two.2.11) Information about options
Options: Yes
Description of options
The Contract shall be effective from the date of award of Contract for an initial period of 3 years.
The Council reserves the right to extend/renew the Contract up to a further 2 years (1 year + 1 year periods). Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: -
- Additional items to reflect the changing company requirements or changes to applicable legislation (e.g. H&S, environmental or COVID). This may include variants of the items listed in Schedule 3 – Pricing Schedules;
- Large scale projects by the Council where large bulk purchases are required may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in these circumstances where value for money is not demonstrated.
- The Council reserves the right to add or remove items from the Contract in line with the Council’s requirements. Where the Council identifies an item they require that is not listed within the Pricing Schedule, the Contractor must provide the product at the catalogue price less the discount level applied to similar items priced in the Pricing Schedule.
Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
The supply and delivery of cleaning chemicals
Lot No
2
two.2.2) Additional CPV code(s)
- 39830000 - Cleaning products
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast City Council
two.2.4) Description of the procurement
The supply and delivery of cleaning chemicals in accordance with the Specification and for the list of items included in the Pricing Schedule.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 12.5
Quality criterion - Name: Contract and Performance Management / Weighting: 10
Quality criterion - Name: Acheving Contract Objectives / Weighting: 7.5
Price - Weighting: 70
two.2.11) Information about options
Options: Yes
Description of options
The Contract shall be effective from the date of award of Contract for an initial period of 3 years.
The Council reserves the right to extend/renew the Contract up to a further 2 years (1 year + 1 year periods). Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: -
- Additional items to reflect the changing company requirements or changes to applicable legislation (e.g. H&S, environmental or COVID). This may include variants of the items listed in Schedule 3 – Pricing Schedules;
- Large scale projects by the Council where large bulk purchases are required may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in these circumstances where value for money is not demonstrated.
- The Council reserves the right to add or remove items from the Contract in line with the Council’s requirements. Where the Council identifies an item they require that is not listed within the Pricing Schedule, the Contractor must provide the product at the catalogue price less the discount level applied to similar items priced in the Pricing Schedule.
Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
The supply and delivery of cleaning sundries and associated products
Lot No
3
two.2.2) Additional CPV code(s)
- 39830000 - Cleaning products
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast City Council
two.2.4) Description of the procurement
The supply and delivery of cleaning sundries and associated products in accordance with the Specification and for the list of items included in the Pricing Schedule.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 12.5
Quality criterion - Name: Contract and Performance Management / Weighting: 10
Quality criterion - Name: Acheving Contract Objectives / Weighting: 7.5
Price - Weighting: 70
two.2.11) Information about options
Options: Yes
Description of options
The Contract shall be effective from the date of award of Contract for an initial period of 3 years.
The Council reserves the right to extend/renew the Contract up to a further 2 years (1 year + 1 year periods). Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: -
- Additional items to reflect the changing company requirements or changes to applicable legislation (e.g. H&S, environmental or COVID). This may include variants of the items listed in Schedule 3 – Pricing Schedules;
- Large scale projects by the Council where large bulk purchases are required may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in these circumstances where value for money is not demonstrated.
- The Council reserves the right to add or remove items from the Contract in line with the Council’s requirements. Where the Council identifies an item they require that is not listed within the Pricing Schedule, the Contractor must provide the product at the catalogue price less the discount level applied to similar items priced in the Pricing Schedule.
Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
The supply and delivery of litter pickers
Lot No
4
two.2.2) Additional CPV code(s)
- 44511000 - Hand tools
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast City Council
two.2.4) Description of the procurement
The supply and delivery of litter pickers in accordance with the Specification and for the list of items included in the Pricing Schedule.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 12.5
Quality criterion - Name: Contract and Performance Management / Weighting: 10
Quality criterion - Name: Acheving Contract Objectives / Weighting: 7.5
Price - Weighting: 70
two.2.11) Information about options
Options: Yes
Description of options
The Contract shall be effective from the date of award of Contract for an initial period of 3 years.
The Council reserves the right to extend/renew the Contract up to a further 2 years (1 year + 1 year periods). Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: -
- Additional items to reflect the changing company requirements or changes to applicable legislation (e.g. H&S, environmental or COVID). This may include variants of the items listed in Schedule 3 – Pricing Schedules;
- Large scale projects by the Council where large bulk purchases are required may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in these circumstances where value for money is not demonstrated.
- The Council reserves the right to add or remove items from the Contract in line with the Council’s requirements. Where the Council identifies an item they require that is not listed within the Pricing Schedule, the Contractor must provide the product at the catalogue price less the discount level applied to similar items priced in the Pricing Schedule.
Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Following evaluation this lot was not awarded.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-020348
Section five. Award of contract
Contract No
T2320
Lot No
1
Title
The supply and delivery of cleaning brushes, cloths and sundries
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 February 2024
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Supplies Team
Belfast
Country
United Kingdom
NUTS code
- UKN06 - Belfast
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £240,000
Section five. Award of contract
Contract No
T2320
Lot No
2
Title
The supply and delivery of cleaning chemicals
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 February 2024
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Lyreco
Telford
Country
United Kingdom
NUTS code
- UKG21 - Telford and Wrekin
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £100,000
Section five. Award of contract
Contract No
T2320
Lot No
3
Title
The supply and delivery of cleaning sundries and associated products
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 February 2024
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Bunzl McLaughlin Ltd
Armagh
Country
United Kingdom
NUTS code
- UKN07 - Armagh City, Banbridge and Craigavon
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £30,000
Section five. Award of contract
Contract No
T2320
Lot No
4
Title
The supply and delivery of litter pickers
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Belfast
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Royal Courts of Justice
Belfast
Country
United Kingdom