Section one: Contracting authority
one.1) Name and addresses
Ministry of Defence British Defence Staff US
3100 Massachusetts Avenue NW
Washington DC
20008
Contact
Nina Babsek Azbaha
nina.babsekazbaha100@mod.gov.uk
Country
United States
Region code
US - United States
Internet address(es)
Main address
https://www.gov.uk/world/organisations/british-embassy-washington
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://contracts.mod.uk/go/1623217401952A193294
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://contracts.mod.uk/go/1623217401952A193294
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
UK Provision of Healthcare in the US
Reference number
UKDPO/00602
two.1.2) Main CPV code
- 85100000 - Health services
two.1.3) Type of contract
Services
two.1.4) Short description
The British Defence Staff United States (BDSUS), in collaboration with the Ministry of Defence (MOD) and the Foreign, Commonwealth and Development Office (FCDO), is seeking a tailored Medical and Dental Healthcare Plan to offer comprehensive healthcare services to MOD and FCDO personnel including their eligible family members residing across all 50 States and the District of Columbia in the US.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- US - United States
two.2.4) Description of the procurement
The British Defence Staff United States (BDSUS), in collaboration with the Ministry of Defence (MOD) and the Foreign, Commonwealth and Development Office (FCDO), is seeking a tailored Medical and Dental Healthcare Plan to offer comprehensive healthcare services to MOD and FCDO personnel including their eligible family members residing across all 50 States and the District of Columbia in the US.
The healthcare plan must offer complete customizability, enabling the managing team to determine the eligibility and extent of medical and dental coverage for each individual included. It is imperative that the plan delivers care equivalent to that available through the National Health Service (NHS) in the UK. This self-insured plan will provide an administration fee for claim processing and access to dental/medical networks, including discount benefits.
The required 'Effective Service Date' for this plan is 1st May 2026, with an initial contract duration of three years with options to extend for two additional one-year periods (making a total contract term of five years).
The aim is to conduct a single procurement and award one contract for both BDSUS and FCDO. The Authority reserves the right, at its sole discretion, to separate the requirements and conduct individual procurements and/or award separate contracts.
The Cyber Risk Assessment for this contract is High under reference RAR- 250210A17.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 May 2026
End date
30 April 2031
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Two one-year options to extend the total contract duration to five years.
The aim is to award one contract for both BDSUS and FCDO. The Authority reserves the right, at its sole discretion, to award two individual contracts.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Health Insurance Portability and Accountability Act and General Data Protection Regulations compliant
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
In accordance with UKDPO/00602
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 March 2025
Local time
3:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
1 May 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The Authority will be using Automated Clearing House (ACH) payments.
six.4) Procedures for review
six.4.1) Review body
British Defence Staff - United States
3100 Massachusetts Avenue NW
Washington DC
20008
Country
United States