Section one: Contracting authority
one.1) Name and addresses
Kent County Council
Sessions House
Maidstone
ME14 1XQ
Contact
Miss Laura Garay
Country
United Kingdom
NUTS code
UKJ4 - Kent
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.kentbusinessportal.org.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.kentbusinessportal.org.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SC230253 - Minerals and Waste Planning Policy
Reference number
DN710074
two.1.2) Main CPV code
- 90000000 - Sewage, refuse, cleaning and environmental services
two.1.3) Type of contract
Services
two.1.4) Short description
Kent County Council is seeking specialist professional planning support across both the Mineral and Waste Local Plan and Planning Application Group both of which are statutory work areas.
The contract will be for an initial 3-year term with an optional 1-year extension for the period from 21 October 2024 onwards.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
Kent County Council (the Council) is seeking specialist professional planning support across both the Kent Mineral and Waste Local Plan (KMWLP) and Planning Application Group (PAG) both of which are statutory work areas, for a 3 year + 1 year extension option for the period from 21 October 2024 onwards.
There is an ongoing statutory requirement for review of the KMWLP to assess whether the plan needs updating, and a requirement for monitoring and assessment. We are required to review the KMWLP every 5 years. This is to ensure that the policies remain relevant, conform to national policy and guidance and satisfactorily address the needs of the local community. The 5-year review commenced in 2021 and identified the need for a number of changes to reflect changes in national and local policy and guidance since 2016. These include changes to the National Planning Policy Framework, government policy on climate change, protection and enhancement of the natural environment and achievement of a circular economy.
The core of the work requirement will focus on Mineral and Waste Planning Policy, which would be for at least 80% of the overall work requirement. The remaining requirement is the periodic need for professional planning resources in the County Matter (Minerals and Waste) team within the PAG to support the delivery of statutory duties in relation to Development Management including support for Development Consent Order Proposals. This element of the work is called off when it is required and is not guaranteed to be required but will be allowed for within the scope.
There is a need to maintain some flexibility in relation to the programme, quantity, balance and pattern of work. For this reason, before the start of each new year the Council would wish to review the likely work programme for local plan and other work in advance.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Initial 36-month (3-year) contract term
Optional 12-month (1-year) extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 April 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Kent County Council
Maidstone
Country
United Kingdom