Section one: Contracting authority
one.1) Name and addresses
Prism Business Consulting
Darlington
Contact
Neil Meadows and Chris Webster
Country
United Kingdom
NUTS code
UKC - North East (England)
Internet address(es)
Main address
http://www.prismbusinessconsulting.com/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://www.prismbusinessconsulting.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://www.prismbusinessconsulting.com/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Catering Services Tender for Orchard Hill College Academy Trust
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
Orchard Hill College Academy Trust (OHCAT), have decided to tender their catering services for seven of their Academies to investigate the financial and qualitative benefits that they could be offered.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 15894210 - School meals
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
Issue of Invitation to Tender: 6th April 2021
Bidding Companies to Visit Sites: 14th and 15th April 2021
Deadline for return of Tender Responses: 7th May 2021 at 12.00pm
Presentation by shortlisted bidders to the Trust: 19th May 2021
Reference site visits: W/C 24th May 2021
Contract Awarded by: 1st June 2021
Mobilisation Meeting: 15th June 2021
Contract Commencement: 1st August 2021
The Schools involved are: -
Brantridge School
Unified Academy
Addington Valley Academy
Dysart School
Young People's Academy
The Skills Hub
Grafham Grange School
Aims of the Service.
Orchard Hill College Academy Trust wish to be at the forefront of School catering and as such require a modern, branded offer that reflects the leading trends in the industry.
Currently, the Trust's wish is to commence a catering contract, with a partner or partners who share their vision for a customer-focused service that attracts the maximum number of students. The meals that are to be provided must be appealing to customers, meet the needs of the pupils, imaginative, provide good value for money and be nutritionally balanced to encourage all students to make an educated choice.
The Trust's objectives for the new contract are as follows: -
• A catering service that is well managed and requires minimal involvement from the Trust's management team.
• Ensure that the services can be effectively managed locally with central oversight and support.
• To provide a service across the Schools that reflects the same standards in all of the establishments.
• Compliment and support the future development of the Trust on each site.
• A dedicated strong Contract Area Manager who will develop and lead the team to deliver a customer service focused offer and spend a substantial amount of time on site at the outset to undertake this. The Trust see this role as being fulfilled with a person with a culinary background.
• A Contractor who is proactive in their relationship management with the Trust.
• Ensuring that standards remain consistently high. Any shortfall will be recognised early through quality monitoring systems and daily visual and audit checks to ensure corrective action is carried out and communicated to all.
• The introduction of some measurement tools such as Key Performance Indicators (KPI's) and Service Level Agreements (SLA's).
• A higher number of students using the facilities by providing a high quality, appetising and nutritious meal.
• A catering service that encourages students to eat a heathy and balanced meal.
• Food and drinks that look appetising and are attractively presented.
• Improve the quality of the services provided so standards remain consistently high.
• Provide maximum value-for-money; overheads reduced where possible, especially staffing costs.
• A Contractor that adopts a flexible and proactive approach to all Trust activities .
• A service that is professionally merchandised and marketed with discretion and to the mutual benefit of the Trust and the Contractor.
• A Contractor that operates using the optimum level of staffing, rationalising resources to ensure maximum efficiency.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Two optional one year extensions.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
To receive the full ITT documentation - Email tenders@prismbc.net for the attention of Neil Meadows and Chris Webster
The main evaluation is split 45/55 with financial and quality.
References will be collected as part of the evaluation.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 May 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
7 May 2021
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
To receive the full ITT documentation - Email tenders@prismbc.net for the attention of Neil Meadows and Chris Webster
The main evaluation is split 45/55 with financial and quality.
References will be collected as part of the evaluation.
six.4) Procedures for review
six.4.1) Review body
Prism Business Consulting
Darlington
Country
United Kingdom