Section one: Contracting authority
one.1) Name and addresses
CHELMSFORD CITY COUNCIL
CHELMSFORD
CM27DW
Contact
Ben Glasson
Telephone
+44 1245606776
Country
United Kingdom
Region code
UKH36 - Heart of Essex
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Phoenix Microsoft Licenses
two.1.2) Main CPV code
- 48218000 - License management software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
Awarded through Framework - Direct award (Procurement Services)
Chelmsford City Council need a supplier to provide all Microsoft licenses for all staff. This includes 365 and other licenses that Microsoft offer.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,540,666.17
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
two.2.4) Description of the procurement
Chelmsford City Council (CCC) seeks to purchase Microsoft Office licenses, including Dynamics 365, infrastructure licensing and telephony licensing, to enhance productivity, improve collaboration, and streamline business processes. The licenses should comply with CCC's existing IT infrastructure and support hybrid working models. The licenses cover the whole CCC estate to enable them to complete their day-to-day working. Without the licences, the organisation will not have access to any Microsoft software.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
2 x 1 year optional extensions
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Direct Award through Procurement Services framework, using framework T's and C's.
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 December 2024
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Phoenix Software Ltd
York
Country
United Kingdom
NUTS code
- UKE - Yorkshire and the Humber
Companies House
02548628
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,540,666.17
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
W2 2LL
Country
United Kingdom