Section one: Contracting authority
one.1) Name and addresses
NHS Lothian
Waverley Gate
Edinburgh
EH1 1LB
Contact
John Pittman
john.Pittman1@nhslothian.scot.nhs.uk
Telephone
+44 8454242424
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://www.nhslothian.scot.nhs.uk/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00326
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
LOTL 299-23 Orthotic Consumables
Reference number
LOTL 299-23
two.1.2) Main CPV code
- 33140000 - Medical consumables
two.1.3) Type of contract
Supplies
two.1.4) Short description
NHS Lothian has identified a requirement to tender for Orthotics consumables
The aim is to meet the Orthotists clinical requirements, whilst obtaining the best possible contractual arrangements for each Lot within the tender.
To ensure that when NHS Lothian purchase Orthotics consumables they are legally compliant and meet the current
Medical Device Regulations
two.1.5) Estimated total value
Value excluding VAT: £2,180,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
3
two.2) Description
two.2.1) Title
All Adult Footwear including Bespoke,Modular, Stock & Custom Insoles
Lot No
1
two.2.2) Additional CPV code(s)
- 33141740 - Orthopaedic footwear
- 85111600 - Orthotic services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Across NHS Lothian
two.2.4) Description of the procurement
Bespoke Footwear is any footwear not covered by the description for stock and modular and can be of any specification including Diabetic specification, +/- cradle corks or any insoles to measures, drafts, 3D scans and/or casts made from any material available with unlimited adaptions/ modifications to upper, sole and heel, created from exact measurements.
Modular Footwear is as stock, but with adaptions/modifications to the last and uppers.
Custom foot orthoses are used when stock (off the shelf) orthoses are not suitable.
Custom made insoles/foot orthoses are those made either from a cast, draft, podobox impression, or scan. Inclusive of cradles. Further details in respect of Lot 1 are contained within the Technical specification.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,720,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 x twelve month extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Footwear Repair and Adaptation
Lot No
2
two.2.2) Additional CPV code(s)
- 33141740 - Orthopaedic footwear
- 85111600 - Orthotic services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Across NHS Lothian
two.2.4) Description of the procurement
LOT 2: Footwear Repair and Adaptation
Repairs of stock, modular and bespoke footwear
Repair and adaptations of patients own footwear
Including:
-External shoe raises
-Rocker soles (with balanced heel if requested)
-Wedges
-Elongated heels
-Flares
-Sockets
-T straps
-Retaining straps
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £164,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 x twelve month extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Ankle Foot Orthosis
Lot No
3
two.2.2) Additional CPV code(s)
- 33183000 - Orthopaedic support devices
- 85111600 - Orthotic services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Across NHS Lothian
two.2.4) Description of the procurement
LOT 3: Ankle Foot Orthosis (AFO)
The tender price must a standard price for each product as above which includes ALL adaptions/ modifications required as specified below.
-Any colour/type of plastic used as part of the draping process
-Transfers
-ALL styles excluding jointed and Northvane insert/piggyback style include
-Stiffeners (ribbed not carbon fibre)
-All straps required in leather or cotton webbing or PVC
-Sliding pads on straps
-Lining (partial and full)
-All pads (e.g., malleolar or arch pads)
-Wedging for alignment
-Extrinsic wedge/raise
-Contralateral Heel lift same size as alignment wedging
AFO- jointed
-Any colour/type of plastic used as part of the draping process
-Transfers
-All joints
-Any straps required in leather or webbing or PVC Sliding pads on straps
-Lining (partial and full)
-All pads (e.g., malleolar or arch pads)
-Wedging for alignment
-Extrinsic wedge/raise
-Contralateral Heel lift same size as alignment wedging
AFO with Northvane insert/Piggy Back Style
-Any colour/type of plastic used as part of the draping process
-Transfers
-All styles
-Stiffeners (ribbed not carbon fibre)
-Any straps required in leather or webbing or PVC Sliding pads on straps
-Lining (partial and full)
-All pads (e.g., malleolar or arch pads)
-Wedging for alignment
-Extrinsic wedge/raise
-Contralateral Heel lift same size as alignment wedging
-Lining (partial and full)
-All pads (e.g., malleolar or arch pads)
-Wedging for alignment
-Extrinsic wedge/raise
-Contralateral Heel lift same size as alignment wedging
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £296,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 x twelve month extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please see documents on PCS Tender
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please see documents on PCS Tender
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 April 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
4 April 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 26265. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:759881)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Edinburgh
EH1 1LB
Country
United Kingdom