Section one: Contracting authority
one.1) Name and addresses
VisitBritain/VisitEngland
3 Grosvenor Gardens, Victoria
London
SW1W 0BD
Contact
Procurement Team
Country
United Kingdom
Region code
UKI3 - Inner London – West
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Tourism
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
BTA1783 IT BAU and Data Transformation Microsoft licences
Reference number
C0785
two.1.2) Main CPV code
- 72222300 - Information technology services
two.1.3) Type of contract
Services
two.1.4) Short description
IT BAU and Data Transformation Microsoft licences
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,366,221
two.2) Description
two.2.2) Additional CPV code(s)
- 72268000 - Software supply services
two.2.3) Place of performance
NUTS codes
- UKI3 - Inner London – West
Main site or place of performance
London
two.2.4) Description of the procurement
Direct Award using KCS Software Products & Associated Services Framework agreement (Y20011) for Microsoft software and services.
Regulation 33(8)(a) of the Public Contracts Regulations 2015 (PCR 2015) sets out the criteria for
making a 'Direct Award' where a Framework Agreement is concluded with more than one supplier.
In accordance with the above regulation, a 'Direct Award' orders may be placed under this Framework
Agreement provided the Contracting Authority can meet any one of the following objective conditions:
• The Contracting Authority is satisfied that, following their own due diligence, they can identify the supplier that offers best value for their requirement
• The supplier is able to supply the required goods/services within the Contracting Authority's timescales
• The supplier scored the highest mark for price/quality in the framework agreement evaluation
• Goods/services required are unique/exclusive to one vendor/supplier
• Continuity of existing goods/services from an awarded supplier
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This requirement was procured using the Kent County Council t/a KCS Software Products & Associated Services 2 - Y20011 Framework Agreement via a 'Direct Award'. The KCS Framework Agreement Contract Notice to establish the Framework Agreement was published in OJEU ref: 2019/S 209-509650, and Contract Award Notice ref: 2020/S 114-277951.
Therefore, under the Public Contracts Regulations 2015, VisitBritain was not required to submit a call for competition by publishing an FTS Contract Notice.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 February 2023
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
BYTES SOFTWARE SERVICES Limited
Bytes House, Randalls Way, Leatherhead, Surrey, KT22 7TW
Leatherhead
KT22 7TW
Country
United Kingdom
NUTS code
- UKI3 - Inner London – West
National registration number
01616977
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,366,221
Total value of the contract/lot: £1,366,221
Section six. Complementary information
six.3) Additional information
Contract awarded using Framework Agreement 'Direct Award' criteria.
six.4) Procedures for review
six.4.1) Review body
VisitBritain/VisitEngland
3 Grosvenor Gardens, Victoria
London
SW1W 0BD
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
VisitBritain/VisitEngland
3 Grosvenor Gardens, Victoria
London
SW1W 0BD
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
VisitBritain/VisitEngland
3 Grosvenor Gardens, Victoria
London
SW1W 0BD
Country
United Kingdom