Section one: Contracting authority
one.1) Name and addresses
Dumfries and Galloway Council
Procurement Team, Carruthers House
Dumfries
DG1 3PQ
Contact
ChineduEzek
Telephone
+44 7385415152
Country
United Kingdom
NUTS code
UKM92 - Dumfries & Galloway
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00219
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk/authority/noticecreate/Question602.aspx?ID=725444
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk/authority/noticecreate/Question602.aspx?ID=725444
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.publiccontractsscotland.gov.uk/authority/noticecreate/Question602.aspx?ID=725444
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Other activity
Local Authority
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Window Cleaning
Reference number
DGCC-00013
two.1.2) Main CPV code
- 90911000 - Accommodation, building and window cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Dumfries and Galloway Council requires the services of Window Cleaning.
The project consists of cleaning of all the windows for Dumfries and Galloway Council buildings. This is being advertised in Lots using geographical areas.
The Contract will be from May 2023 until May 2026, and the Council will have an option to extend it for up to a further 1-year period
two.1.5) Estimated total value
Value excluding VAT: £193,184
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
WINDOW CLEANING
Lot No
3
two.2.2) Additional CPV code(s)
- 90911000 - Accommodation, building and window cleaning services
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
Stewartry Area
two.2.4) Description of the procurement
Dumfries and Galloway Council requires the services of Window Cleaning.
The project consists of cleaning of all the windows for Dumfries and Galloway Council buildings. This is being advertised in Lots using geographical areas.
Contract Duration
The Contract will be from May 2023 until May 2026, and the Council will have an option to extend it for up to a further 1-year period.
Tenderers should note that this value may reduce over the length of the contract due to building closures.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Price - Weighting: 80%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
An option to extend it for up to a further 1-year period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
WINDOW CLEANING
Lot No
4
two.2.2) Additional CPV code(s)
- 90911000 - Accommodation, building and window cleaning services
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
Wigtownshire (Machar’s & Rhins) Area
two.2.4) Description of the procurement
Dumfries and Galloway Council requires the services of Window Cleaning.
The project consists of cleaning of all the windows for Dumfries and Galloway Council buildings. This is being advertised in Lots using geographical areas.
Contract Duration
The Contract will be from May 2023 until May 2026, and the Council will have an option to extend it for up to a further 1-year period.
.
Tenderers should note that this value may reduce over the length of the contract due to building closures.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Price - Weighting: 80%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
An option to extend it for up to a further 1-year period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
WINDOW CLEANING
Lot No
1
two.2.2) Additional CPV code(s)
- 90911000 - Accommodation, building and window cleaning services
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
Annandale Area
two.2.4) Description of the procurement
Dumfries and Galloway Council requires the services of Window Cleaning.
The project consists of cleaning of all the windows for Dumfries and Galloway Council buildings. This is being advertised in Lots using geographical areas.
Contract Duration
The Contract will be from May 2023 until May 2026, and the Council will have an option to extend it for up to a further 1-year period.
Tenderers should note that this value may reduce over the length of the contract due to building closures.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Price - Weighting: 80%
two.2.6) Estimated value
Value excluding VAT: £193,184
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
An option to extend it for up to a further 1-year period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
WINDOW CLEANING
Lot No
2
two.2.2) Additional CPV code(s)
- 90911000 - Accommodation, building and window cleaning services
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
Dumfries & Eskdale Area
two.2.4) Description of the procurement
Dumfries and Galloway Council requires the services of Window Cleaning.
The project consists of cleaning of all the windows for Dumfries and Galloway Council buildings. This is being advertised in Lots using geographical areas.
Contract Duration
The Contract will be from May 2023 until May 2026, and the Council will have an option to extend it for up to a further 1-year period.
Tenderers should note that this value may reduce over the length of the contract due to building closures.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Price - Weighting: 80%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
An option to extend it for up to a further 1-year period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 April 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
13 April 2023
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=725444.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community Benefits provide a means of achieving sustainability through public contracts. Community Benefits, in this context, deliver a wider social benefit in addition to the core purpose of the Contract.
The Council is committed to securing Community Benefits from all contracts wherever possible and will require successful Tenderers to work with it, as part of the delivery of the services, in transforming the community in a real and sustainable manner.
Dumfries and Galloway Council have introduced a Community Benefits Wishlist. The Wishlist is a scheme which will allow local community groups to submit requests for support and link them with Council suppliers who may offer to meet the needs through their community benefits proposals.
As part of the tender process, Tenderers are being requested to review both the Community Benefits Wishlist and Community Benefits Menu when completing the Community Benefits quality questionnaire.
For more information, Tenderers should refer to the Community Benefits Wishlist (Community Benefits Wishlist - Dumfries and Galloway Council (dumgal.gov.uk)) which will allow Tenderers to view the current wishes available.
The Community Benefits Menu is located in Buyer Attachments.
(SC Ref:725444)
six.4) Procedures for review
six.4.1) Review body
Sheriff Court
Dumfries
Country
United Kingdom