Section one: Contracting entity
one.1) Name and addresses
THE CHILTERN RAILWAY COMPANY LIMITED
Doxford International Business Park
Sunderland
SR33XP
Contact
Wayne Basson
procurement.department@chilternrailways.co.uk
Country
United Kingdom
Region code
UKC23 - Sunderland
Companies House
03007939
Internet address(es)
Main address
https://www.chilternrailways.co.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://chilternrailways.marketdojo.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://chilternrailways.marketdojo.com
one.6) Main activity
Railway services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Forward Facing CCTV (FFCCTV) CRCL
Reference number
UIN1346 FFCCTV
two.1.2) Main CPV code
- 32235000 - Closed-circuit surveillance system
- MA08 - For railway use
two.1.3) Type of contract
Supplies
two.1.4) Short description
Procure a complete new FFCCTV system designed to replace the existing system with a new fully IP camera and recording system Future proofing and negating obsolescence issues
This system is to be designed, supplied, and installed to required rail standards, cyber security, and BS standards similar to other Arriva customers.
two.1.5) Estimated total value
Value excluding VAT: £2,300,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
- UKI - London
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Main site or place of performance
Chiltern Railways operates commuter/regional rail passenger Works from its Central London terminus at London Marylebone along the M40 corridor to destinations in Buckinghamshire, Oxfordshire and Warwickshire, as well as long-distance Works to the West Midlands along two routes. Works on the Chiltern Main Line run from London Marylebone to Birmingham Snow Hill, Stratford-upon-Avon and Oxford, with some peak-hour Works to Kidderminster.
Chiltern Railways also runs trains on the London to Aylesbury Line to Aylesbury (with some trains terminating at Aylesbury Vale Parkway instead), on the Princes Risborough to Aylesbury and Oxford to Bicester branch lines.
two.2.4) Description of the procurement
•Fully digital IP CCTV solution
•Full design undertaken for CCTV solution. Attestation certification is to be obtained by CRCL however this can be supplied separately if required.
•1 x FFCCTV Camera to capture all standard requirements based on previous 165 and 168 installations per drivers' carriage.
•6 x Saloon/vestibule cameras to cover each vestibule doorway and the entire length of each carriage across the gangways per carriage, covering a minimum of 95% floor coverage.
•1 x Network Video Recorder (NVR) per carriage to record as per the required specification onto an 4TB SSD (Solid State Drive) within a removeable caddy.
•The existing DC-DC converter is utilised to ensure the 24Vdc supply is 'clean' and negates any negative earth issues
•1 x equipment mounting board and associated fixings proposed to be installed within the ceiling panels much similar to the existing installation location
•1 x cable supply cut to length once the FIC is completed and all associated connectors
•1 x 4G router with VPN software installed and configured
•1 x antenna and cabling installed for the new router
•All systems fully configured and tested prior to delivery.
•Installation of equipment as per approved detailed design
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
optional extension for another 24 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 May 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
Important: Please express your interest in this procurement by 12:00 on 14 May 2025 by emailing wayne.basson@chilternrailways.co.uk
Chiltern Railways is not and shall not be liable for any costs incurred by any Bidders expressing an interest or tendering for the Contract and reserves the right not to award a Contract, to make whatever changes it sees fit to the structure and timing of the Procurement, or to cancel the Procurement in its entirety at any time without notice being given to Bidders.
Tenders may be submitted by Bidders only as a single contracting entity. Consortium or joint venture bids are not permitted.
six.4) Procedures for review
six.4.1) Review body
THE CHILTERN RAILWAY COMPANY LIMITED
Sunderland
Country
United Kingdom