Section one: Contracting authority
one.1) Name and addresses
Southend-on-Sea City Council
Civic Centre, Victoria Avenue
Southend-on-Sea
SS2 6ER
Contact
Mr Anton Bull
Telephone
+44 1702215000
Country
United Kingdom
NUTS code
UKH31 - Southend-on-Sea
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procurement.southend.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract for Waste Collection, HWRC and Material Management and Street Cleansing Services
Reference number
DN655255
two.1.2) Main CPV code
- 90000000 - Sewage, refuse, cleaning and environmental services
two.1.3) Type of contract
Services
two.1.4) Short description
Southend-on-Sea City Council ("The Authority") is seeking expressions of interest from suitably qualified and experienced organisations for the provision of waste, recycling and environmental services in the Southend-on-Sea City Administrative Area.
The services under the contract will include collection of waste and recycling; operation of a waste transfer station; haulage of residual and bulky waste to treatment/disposal sites; operation of household waste and recycling centres; managing materials collected at the kerbside, household waste and recycling centres and fly tipping including sale or disposal for recycling and/or treatment; and street cleansing.
The Authority is conducting this procurement through the competitive dialogue procedure in accordance with the Public Contracts Regulations 2015 (as amended) and its needs and requirements for the contract are included in the procurement documents published with this notice.
Interested applicants are directed to Sections II.2.4 and V.1.3 below for further details in relation to the Contract, including information about depots, vehicles, length of contract, Anticipated Changes etc.
two.1.5) Estimated total value
Value excluding VAT: £310,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
- 90510000 - Refuse disposal and treatment
- 90524100 - Clinical-waste collection services
- 90524200 - Clinical-waste disposal services
- 90533000 - Waste-tip management services
- 90610000 - Street-cleaning and sweeping services
- 90680000 - Beach cleaning services
- 90690000 - Graffiti removal services
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Southend-on-Sea City Council ("The Authority") is a unitary council with responsibility for both waste collection and disposal.
This contract is for the following services
1) Collection of waste and recycling
a. Household Residual Waste collection;
b. Household Dry Recycling collection;
c. Household Food Waste collection;
d. Household Garden Waste collection (chargeable service);
e. Household Bulky Waste collection;
f. Household Textiles collection;
g. Household Small Electrical Appliances collection;
h. Other non-domestic Waste and Recycling collection;
i. Commercial Waste and Dry Recycling collection;
j. Clinical Waste.
2) Operation of a waste transfer station
3) Operation of household waste and recycling centres
4) Managing materials
a. Collected at the kerbside;
b. HWRCs;
c. Fly tipping; and
d. Sale or disposal for recycling and/or treatment.
5) Street cleansing:-
a. Litter and Detritus cleansing;
b. Jet Washing;
c. Bus shelters;
d. Washing footpaths, alleyways, underpasses etc.;
e. Weed control;
f. Beaches and foreshores;
g. Graffiti and fly-posting removal;
h. Removal of fly-tipped materials and abandoned Waste;
i. Hazardous Waste and chemical spills;
j. Litter bins;
k. Removal of seasonal fall;
l. Shopping and other trolleys;
m. Removal of dead animals;
n. Rapid response and road traffic accidents;
o. Special events;
p. Removal of litter from lakes etc.;
q. Deep cleansing/ chewing gum removal;
r. Erection of signs.
6) Other Services:
a. Management of Waste;
b. Haulage of residual and bulky waste to treatment/disposal sites;
c. Asset management;
d. Contingency arrangements.
The Contractor may also be required to make the following Anticipated Changes to the Services (but the Authority does not commit to introducing any such changes):
(a) Public Toilet Cleansing
(b) Free Garden Waste Collections
(c) Food Waste Collections for flats above shops
(d) Roll out of containers for weekly household waste collections
The procurement documents provide further information about these elements of the services.
The Authority is seeking a single contract to provide integrated services as described in Section II.1.4 (Short Description). The Authority will implement the procurement procedure in successive stages - further information is set out in the procurement documents. To express interest, economic operators must complete and return responses to the selection questionnaire (SQ) in accordance with the instructions set out in the procurement documentation. The Authority's needs and requirements for the contract are included in the procurement documents published with this notice. This procurement is undertaken pursuant to the competitive dialogue procedure using an electronic tendering system. Economic operators will need to register on the portal to participate and the registration is free. All documentation is available from and all communication is to be conducted via the portal at https://procontract.due-north.com
Following submission of the completed SQs, the Authority will apply the selection criteria, as set out in the procurement documentation. Based upon the selection criteria set out in the SQ, the Authority intends to select all economic operators who 'pass' all the questions in the SQ to progress from the SQ stage to the invitation to participate in dialogue and submit detailed solution stage provided there are sufficient economic operators that submit and pass the SQ stage. The Authority will conduct dialogue throughout the process with those bidders selected from the SQ stage.
Following initial dialogue meeting(s), bidders will be required to submit their detailed solutions. The Authority intends to invite bidders to submit two waste collection service delivery options as part of its detailed solution. Further information is provided on these service delivery options in the procurement documents.
Following evaluation of detailed solutions the Authority will invite all the selected bidders to detailed dialogue sessions. Once the Authority identifies the solution/solutions capable of meeting its needs, dialogue will be concluded and bidders will be invited to submit a final tender before a preferred bidder is selected that represents the Most Economically Advantageous Tender. The Authority reserves the right to add stages or revise this process.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
The Contract will be for an initial term of up to 8 years, with the option to extend by a period or succession of consecutive periods (each to be no less than a year in duration) up to a further 12 years.
Therefore if all extensions were taken, then the full contract duration shall be 20 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Contract will be for an initial term of up to 8 years, with the option to extend by a period or succession of consecutive periods (each to be no less than a year in duration) up to a further 12 years.
Therefore, if all extensions were taken, then the full contract duration shall be 20 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The particular conditions set out in the contract documents which shall be included in the invitation to participate in dialogue (made available in draft with the procurement documents published with this contract notice).
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive dialogue
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 April 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
25 April 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
The Authority is seeking a single contract to provide services as described in Section II.2.4 (Description of the Procurement). The Authority will implement the procurement procedure in successive stages - further information is set out in the procurement documents.
This procurement exercise will be conducted pursuant to the competitive dialogue procedure using the Authority's electronic tendering system at https://procurement.southend.gov.uk/ (or if you are already registered - https://procontract.due-north.com/Login)
Organisations wishing to be considered for this contract must register on the portal to participate, download the procurement documentation and complete and return responses to the selection questionnaire (SQ) in accordance with the instructions set out in the procurement documentation.
If you have any technical problems with https://procontract.due-north.com/Login please see the supplier help at https://supplierhelp.due-north.com/ or contact the support team on email: ProContractSuppliers@proactis.com
The estimated total value provided in Section II.1.5 is for the full possible contract period of 20 years. In arriving at this value, the Authority has considered without limitation the estimated costs (including ad hoc capital) and revenue associated with the provision of the services, including vehicles, fuel, inflation, impact of growth and potential key service change to be explored during dialogue.
The Authority is of the view that TUPE is likely to apply to staff at contract commencement but bidders will be expected to undertake their own due diligence. The Authority has depots, a waste transfer station and HWRC sites to be used in the provision of the Services that shall be leased or licensed to the contractor. Further information shall be provided in the procurement documents.
Vehicles in the fleet are anticipated to be predominantly financed by the Contractor and to be owned by the Authority. However, this is open for discussion with bidders through dialogue. Existing vehicles will be available to the Contractor at the commencement of the Contract.
It is anticipated that the services will commence on 05.10.2024 but the Authority reserves the right to amend this should the procurement timetable need to be extended to ensure that the Authority identifies a solution/solutions capable of meeting its needs and providing value for money.
Economic operators are entirely responsible for their costs and losses arising or incurred as a result of any participation in this procurement process.
The Authority reserves the right to abandon this procurement exercise at any stage and / or not award any contract or to award only part (or a different arrangement) of the opportunity described in this contract notice.
The Authority reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice. The Authority reserves the right to omit, amend or recalibrate any part of the Services or technical service standards at any stage and to require those bidders in the process to adjust their solutions accordingly without reverting back to previous stages.
Applicants should note that the procurement documents provide indicative information of the Authority's approach in the procurement process at this stage and are for general information only. The Authority reserves the right to vary, amend and update any aspects of the procurement documents and final details and versions of the procurement documents will be confirmed to applicants successful in being selected to participate in dialogue.
six.4) Procedures for review
six.4.1) Review body
High Courts of Justice
The Royal Court of Justice
London
WCA 2LL
Country
United Kingdom