Section one: Contracting entity
one.1) Name and addresses
First Greater Western Ltd (t/a "GWR")
Milford House, 1 Milford Street, Wiltshire Town
Swindon
SN11HL
Contact
Michael Anderson
michael.anderson@firstrail.com
Country
United Kingdom
NUTS code
UKI32 - Westminster
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
http://redirect.transaxions.com/events/XQ7vY
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://redirect.transaxions.com/events/XQ7vY
one.6) Main activity
Urban railway, tramway, trolleybus or bus services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Purchase of Ticket Vending Machines (GWR)
two.1.2) Main CPV code
- 60210000 - Public transport services by railways
two.1.3) Type of contract
Services
two.1.4) Short description
GWR wishes to purchase and install a minimum of 30 RSP and ITSO accredited Ticket Vending Machines (TVM) across various locations on its network, to help provide customers with ticket purchase and collection capability.
two.1.5) Estimated total value
Value excluding VAT: £1,400,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
GWR is continually exploring opportunities to improve its infrastructure and the overall service it provides for its customers.
GWR wishes to purchase and install a minimum of 30 RSP and ITSO accredited Ticket Vending Machines ("TVMs") across various locations on its network, to help provide customers with ticket purchase and collection capability.
GWR is looking for capable supply partners with excellent track records that can deliver and support fully functional, capability-rich TVMs with options to dispense ITSO, Barcode and CCST ticketing media. The TVMs will comply with Equalities Act 2010, RDG usability mandates and RSP compliance, and provide a modern user interface with appropriate levels of configurability for functions and features.
GWR will, upon completion of the procurement contract, work with the winning bidder to agree a call off agreement to allow further TVMs to be purchased by GWR up to the stated value in this contract notice. GWR is keen to partner with a supplier that can offer both "Cash and Card" and "Card only" TVMs fit for purpose on the Railway. These TVMs will be capable of accepting Chip & Pin and Contactless payments for Amex, Mastercard, Visa, Google Pay and Apple Pay at a minimum. GWR wants to ensure the supplier is able to provide a TVM that allows for minimal GWR involvement in maintaining the devices and logging faults through to resolution.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
Option of an extension for up to 2 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option of an extension for up to 2 years, meaning GWR can extend for the contract duration between the ranges of 1 to 24 months.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 April 2022
Local time
4:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
12 May 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
- Access to the PQQ & Tender will only be granted after a potential bidder has sent an "Expression of Interest" through our Wax Digital Portal and signed an NDA (or can provide proof of an existing & relevant NDA that has been executed between our companies).
- Suppliers must submit a PQQ response by the expressed deadline in the PQQ.
- Only suppliers shortlisted at the PQQ stage will be asked to submit a full Tender response.
- For the avoidance of doubt, GWR shall maintain and comply with a procurement policy that is consistent with all requirements (including all publication or notification requirements that apply from time to time) of the Utilities Contracts Regulations 2016 ("Procurement Policy"). GWR shall act in accordance with such
Procurement Policy in relation to all processes to procure goods and services that are commenced during the Emergency Measures Agreement ("EMA") Term or, if extended, the Extended Term.
six.4) Procedures for review
six.4.1) Review body
First Greater Western Limited
1 Milford Street
Swindon
SN1 1HL
Country
United Kingdom