Section one: Contracting authority/entity
one.1) Name and addresses
Department for Work and Pensions
Quarry House, Quarry Hill
Leeds
Telephone
+44 1132327010
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
https://www.gov.uk/government/organisations/department-for-work-pensions
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
77,000,000
two.1.2) Main CPV code
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
two.2.4) Description of the procurement at the time of conclusion of the contract:
Services relate to large scale transactional bulk printing, mail sorting, and presentation for postal distribution of DWP customer letters, together with collation and insertion into the envelopes of associated leaflets or other printed information to DWP to customers and the generation of internal reports. These include: - The extraction and manipulation of customer specific data, generated from front line operational processing systems;
- Printing of software generated documents specifically in line with operational business rules i.e inserts, reply envelopes;
- Mail sorting of sealed envelopes and despatch preparation ready for collection by one or more carriers (postal channels are out of scope of this contractual arrangement and covered under the Mail and Office Services contract).
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
22 April 2015
End date
21 April 2022
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section five. Award of contract/concession
Contract No
ECM2569
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
30 March 2021
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Williams Lea Ltd
London
EC1M 4NA
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
National registration number
EC1M 4NA
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £77,000,000
Section six. Complementary information
six.3) Additional information
Suppliers Instructions:
How to Express Interest in this Tender:
1. Register on the eSourcing portal (this is only required once):
https://dwp.bravosolution.co.uk & click the link to register - Accept the terms & conditions & click 'continue' - Enter your correct business & user details - Note your chosen username & click 'Save'. You will receive an email with your password (keep this secure)
2. Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant exercise to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (A secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box
3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion. Follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions to complete (detailed online help available). To submit your reply use the 'Submit Response' button (top of the page).
For further assistance please consult the online help, or the eTendering help desk.
DWP expressly reserves the rights(i)to use a reverse auction; (ii)to cancel this procurement at any stage; (iii)to not award any contract as a result of the procurement process commenced by publication of this notice; (iv)and in no circumstances will DWP be liable for any costs incurred by potential suppliers.
six.4) Procedures for review
six.4.1) Review body
Department for Work and Pensions
St Peters Square
Manchester
M2 3AA
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
seven.1.3) Place of performance
NUTS code
- UK - UNITED KINGDOM
seven.1.4) Description of the procurement:
Services
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
22 April 2015
End date
21 April 2022
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£77,000,000
seven.1.7) Name and address of the contractor/concessionaire
Williams Lea Ltd
London
EC1M 4NA
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The contract has been extended for a further year up to 21 April 2022
Contract term increased from 72 to 84 months, by exercising extension rights from the original contract (resulting in 7-year term with no further option to extend)
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
The modification to extend the contract has been made to sustain business continuity and allow sufficient time to plan, research, prepare and issue a new tender to the market. The extension term is allowable and was contained in the tender documents and contract notice. This is in line with the Public Contract Regulations 2015 (regulation 72) and OJEU Regulations.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £67,500,000
Total contract value after the modifications
Value excluding VAT: £77,000,000