Section one: Contracting authority
one.1) Name and addresses
Herefordshire Council
Council Offices, Plough Lane
Hereford
HR4 0LE
Contact
Mr Cosmo Hiron
cosmo.hiron@herefordshire.gov.uk
Country
United Kingdom
Region code
UKG11 - Herefordshire, County of
Internet address(es)
Main address
https://www.herefordshire.gov.uk
Buyer's address
https://www.herefordshire.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.supplyingthesouthwest.org.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.supplyingthesouthwest.org.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tender for Professional Estate Agency Services Relating to Herefordshire Council's Retail Property Estate
Reference number
DN764797
two.1.2) Main CPV code
- 70000000 - Real estate services
two.1.3) Type of contract
Services
two.1.4) Short description
This tender is to appoint an agent to undertake rent reviews, lease renewals, and lease re-gearing negotiations of let premises, alongside the marketing and associated letting of vacant premises across Herefordshire Council’s portfolio of approximately 50 retail properties.
This contract will be for an initial term of 36 months with an option to extend for up to an additional 24 months.
two.1.5) Estimated total value
Value excluding VAT: £200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG11 - Herefordshire, County of
two.2.4) Description of the procurement
This tender is to appoint an agent to undertake rent reviews, lease renewals, and lease re-gearing negotiations of let premises, alongside the marketing and associated letting of vacant premises across Herefordshire Council’s portfolio of approximately 50 retail properties.
Through this contract, the council will be able to call off individual packages of work up to a maximum total value of £200,000 over the full life of the contract, including any extensions.
This contract will be for an initial term of 36 months with an option to extend for up to an additional 24 months.
This open tender is being carried out under the Public Contracts Regulations 2015.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 58
Quality criterion - Name: Social Value / Weighting: 12
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
There is an option to extend the contract for up to an additional 24 months beyond the initial term of 36 months.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 March 2025
Local time
11:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
26 March 2025
Local time
11:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Herefordshire Council
Hereford
Country
United Kingdom