Section one: Contracting authority
one.1) Name and addresses
Sheffield Hallam University
City Campus,Howard Street
SHEFFIELD
S11WB
Contact
Procurement Team
strategicprocurement@shu.ac.uk
Telephone
+44 1142253431
Country
United Kingdom
Region code
UKE32 - Sheffield
UK Register of Learning Providers (UKPRN number)
10005790
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
2324-03-SPCC-JB Occupational Health Service for Applicants and Students
Reference number
2324-03-SPCC-JB
two.1.2) Main CPV code
- 85100000 - Health services
two.1.3) Type of contract
Services
two.1.4) Short description
The University has awarded a contract to an Occupational Health Service (OHS) supplier to assess the health of applicants/students. The OHS will be required to
• ensure that all applicants/students on regulated courses (teacher education, health and social care courses) meet the standards of health required by professional and statutory bodies, including provision of an immunisation service.
• undertake the health clearance for applicants on regulated courses within a timeframe aligned to the commencement of their course.
• provide relevant immunisations for applicants/students on relevant regulated courses within a timeframe aligned to the commencement of placement activity.
• provide medical opinion on the ability of any student to independently engage in managing their own health conditions whilst engaging with all aspects of their course of studying, including attendance at university and their attendance on placement where relevant.
• provide health screening and immunisation service for [PhD] students on an ad hoc basis
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,723,440
two.2) Description
two.2.2) Additional CPV code(s)
- 85140000 - Miscellaneous health services
two.2.3) Place of performance
NUTS codes
- UKE32 - Sheffield
Main site or place of performance
Sheffield
two.2.4) Description of the procurement
The aims of this tender exercise were as follows.
• To select an OH Service who develops an understanding of the University aims, tasks and risk, the working environment, culture and individual requirements of the University. It will also be necessary to develop strong relationships with University staff to enable a clear understanding of needs.
• To have an OH service with professional, highly qualified and capable staff to provide medically accurate and timely communication and information to all key stakeholders.
• To have an efficient OH service for applicants/students to engage in the assessment of their suitability in a timely, efficient and transparent process. This includes the provision of an online portal (Supplier Portal) through which the online elements of the OH service are provided (see Appendix 2 for details of the Supplier Portal requirements) and automated systems and processes in order to minimise University staff intervention and reduce lack of attendance at clinics (DNAs).
• To have a proactive OH service who monitors the health clearance process and vaccination clearance in line with course and placement commencement dates.
• To select an OH service who provides management information and monitors key performance indicators to inform decision making and strategic development.
• To work with an OH service to develop: accessibility of data, interconnectivity and automated transfers to and from University systems in order to minimise manual input of data which has the potential for human error.
• To select an OH service who is committed to continual improvement of processes in order to deliver an efficient service to applicants/students.
two.2.5) Award criteria
Quality criterion - Name: Health Screening / Weighting: 2%
Quality criterion - Name: Student Clearence / Weighting: 9%
Quality criterion - Name: Fulfilling our requirements / Weighting: 7%
Quality criterion - Name: Improvements building on previous experience/knowledge / Weighting: 5%
Quality criterion - Name: Online system / Weighting: 7%
Quality criterion - Name: Continuous improvement / Weighting: 2%
Quality criterion - Name: Transition and Implementation / Weighting: 2.5%
Quality criterion - Name: End of contract and transfer of data / Weighting: 2.5%
Quality criterion - Name: KPIs/SLAs / Weighting: 2.5%
Quality criterion - Name: Complains procedures / Weighting: 2%
Quality criterion - Name: Clinics / Weighting: 7%
Quality criterion - Name: Unforeseen circumstances / Weighting: 5%
Price - Weighting: 40%
two.2.11) Information about options
Options: Yes
Description of options
The contract is for 2 years and the term may be extended in 3 x 2 year contract extensions provided that the duration of the contract shall be no longer than 8 years.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-028809
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 February 2024
five.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Sheffield Teaching Hospitals NHS Foundation Trust
Sheffield
S10 2SB
Country
United Kingdom
NUTS code
- UKE32 - Sheffield
Justification for not providing organisation identifier
Not on any register
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,723,440
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Sheffield Hallam University
Sheffield
Country
United Kingdom