Section one: Contracting authority
one.1) Name and addresses
Oxford City Council
Town Hall, St Aldates
Oxford
OX1 1BX
Telephone
+44 1865252497
Country
United Kingdom
NUTS code
UKJ14 - Oxfordshire
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/oxfordcc
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/oxfordcc
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract Administrator, Principal Designer and Clerk of Works Services for the installation of shared array Ground Source Heat Pump systems
Reference number
OCC000662
two.1.2) Main CPV code
- 71530000 - Construction consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
This Contract is to provide Contract Administrator, Principal Designer and (optionally) Clerk of Works services to a project to install a shared array Ground Source Heat Pump heating system, with associated M and E services, to an estate with a block of flats in Oxford owned by Oxford City Council. The contract may be extended to encompass providing the same professional services to a second shared array Ground Source Heat Pump heating system installation project on a different estate with blocks of flats in the second year.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 71530000 - Construction consultancy services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
This Contract is to provide Contract Administrator, Principal Designer and (optionally) Clerk of Works services to a project to install a shared array Ground Source Heat Pump heating system, with associated M&E services, to an estate with a block of flats in Oxford owned by Oxford City Council. The contract may be extended to encompass providing the same professional services to a second shared array Ground Source Heat Pump heating system installation project on a different estate with blocks of flats in the second year.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
options to extend with period of 12 months, maximum contract of 2 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
To extend 1 period of 12 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The portal may state restricted procedure, this is an Open invitation to tender
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 March 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 30 June 2025
four.2.7) Conditions for opening of tenders
Date
28 March 2025
Local time
12:00pm
Place
The procurement documents are available for unrestricted and full direct access, free of charge, at https://in-tendhost.co.uk/oxfordccAdditional information can be obtained from the above-mentioned address.Tenders or requests to participate must be submitted electronically via https://in-tendhost.co.uk/oxfordccWithin the Portal - Intend
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
His is showing as restricted on the intend portal, however this is an open Invitation to Tender
six.4) Procedures for review
six.4.1) Review body
Oxford City Council
Oxford
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The procurement documents are available for unrestricted and full direct access, free of charge, at https://in-tendhost.co.uk/oxfordccAdditional information can be obtained from the above-mentioned address.Tenders or requests to participate must be submitted electronically via https://in-tendhost.co.uk/oxfordcc