Section one: Contracting authority
one.1) Name and addresses
Plymouth City Council
Ballard House, West Hoe Road,
Plymouth
PL1 3BJ
jointcommissioning@plymouth.gov.uk
Country
United Kingdom
NUTS code
UKK41 - Plymouth
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Covid Winter Grant Scheme Vouchers for Food
Reference number
DN536142
two.1.2) Main CPV code
- 30199770 - Luncheon vouchers
two.1.3) Type of contract
Supplies
two.1.4) Short description
The provision of food e-vouchers which can be redeemed by vulnerable households and families with children particularly affected by the pandemic
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £320,100
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK41 - Plymouth
two.2.4) Description of the procurement
The Department for Work and Pensions (DWP) is providing an additional funding to PCC, under section 31 of the Local Government Act 2003, to administer the COVID Winter Grant Scheme and provide direct assistance to vulnerable households and families with children particularly affected by the pandemic. This will include all families who normally have access to Free School Meals during term time and others on the periphery of benefits in hardship. PCC will deliver the scheme through food vouchers.
A contract is required to be put in place to deliver circa 10,520 eVoucher codes during the Easter holiday period. This will ensure that the Council has suitable arrangements in place for the distribution of funding to vulnerable families.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- Extreme urgency brought about by events unforeseeable for the contracting authority
Explanation:
The contract is to provide emergency food vouchers for vulnerable households and eligible families with children who are at risk of going hungry due to the impact of the COVID19 pandemic.
This will include all families who normally have access to Free School Meals (FSM) during term time and others on the periphery of benefits in hardship. PCC will deliver the scheme through food vouchers.
The timescale for the procurement is dictated by the short time period between the release of Winter Grant Scheme funding by central government to local authorities and the requirement to distribute the vouchers in a timely manner to ensure that children have food over the Easter holidays when the schools are shut.
The requirement is urgent, unforeseen and the short timescales for the procurement are dictated by factors outside the control of Plymouth City Council. As such Article 32(c) of the EU Directive 2014/24/EU (Regulation 32(c) UK Public Contracts Regulations 2015) applies to this procurement.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract
Contract No
PEO21016
Title
Covid inter Grant Scheme e-vouchers for food - Easter
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 March 2021
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Hawk Incentives Ltd
1 Westside, London Road,
Hemel Hemstead
HP3 9TD
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
04155659
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £32,100
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Court of Justice, Strand
London
WC2A 2LL
Country
United Kingdom