Section one: Contracting authority/entity
one.1) Name and addresses
West Midlands Employers (WME)
West Midlands House, Gypsy Lane,
Willenhall
WV13 2HA…
Contact
Chantelle Wooldridge
Telephone
+44 1212813558
Country
United Kingdom
Region code
UKG - West Midlands (England)
Internet address(es)
Main address
https://staffordshire.gov.uk/business/procurement
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
W155 West Midlands E Recruitment Service Applicant Tracking System
Reference number
DN1475
two.1.2) Main CPV code
- 72220000 - Systems and technical consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
Staffordshire County Council on behalf of West Midlands Employers wish to procure a Software as a Service (SAAS) cloud based and internet-accessible Applicant Tracking System, that allows access at any time from any location where appropriate connectivity is available. This will enable a continuation of WME’s e-Recruitment services. This will either replace the existing e-Recruitment system (requiring a migration over to a new e-Recruitment system) or will include continued use of the existing e-Recruitment System.
The contract will include;
• High quality and highly flexible, marketing leading e-Recruitment system
• An intuitive, responsive and proactive customer interface with WME to support the organisation deliver a high quality service to its partners, through excellent customer helpdesk services (for any issues with using the product), product training, sales and enablement support
• Regular software updates to include fixes and new product releases
• High security managed hosting provision with a sustained uninterrupted service provision
• Experienced Project Management to manage high quality implementations (up to 15 organisations) to budget and timescales to meet customer expectations
• Experienced Project Management to manage an applicant tracking system migration (i.e. full data migration) from the current e-Recruitment system if required.
This contract will provide access to all West Midlands Public Sector bodies to access the ATS via WME.
This agreement may be made available to other Contracting Authorities including without limitation Councils and Public Bodies within the West Midlands. These will include Health and Integrated Care Providers, Local Authorities, Police and Fire Emergency Services, Metropolitan / District Councils and Educational Establishments, including the Contracting Authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate. This agreement may also be made available to Councils and Public Bodies across England and Wales.
The highest scoring supplier will be provisionally offered the contract subject to final confirmation of decision to award and approval to sign contracts which is subject to approval by WME’s Executive Board. It is important to note that WME will only award a contract once it has commitment from its service users to use the service. It is important that the preferred supplier works proactively and in partnership with WME to secure client commitment to enable the contract award to proceed. The expected date of contract award is September 2023 which allows internal governance, approvals and engagement with prospective clients. The contract start date will be from implementation during 2023/24 subject to a mutually agreed project plan, and service commencement would be no later than 1st April 2024.
The overall duration of the contract is maximum 8 years (4+3+1)
(Year 0 Implementation, Year 1 – 3 Service Delivery, Years 4 – 6 service delivery extension, Year 7 Service Delivery transition period)
Section six. Complementary information
six.6) Original notice reference
Notice number: 2023/S 000-005505
Section seven. Changes
seven.1.2) Text to be corrected in the original notice
Section number
11.1.4:
Place of text to be modified
Short Description
Instead of
Text
est Midlands Employers wish to procure a Software as a Service (SAAS) cloud based and internet-accessible Applicant Tracking System, that allows access at any time from any location where appropriate connectivity is available. This will enable a continuation of WME’s e-Recruitment services. This will either replace the existing e-Recruitment system (requiring a migration over to a new e-Recruitment system) or will include continued use of the existing e-Recruitment System.
The contract will include;
• High quality and highly flexible, marketing leading e-Recruitment system
• An intuitive, responsive and proactive customer interface with WME to support the organisation deliver a high quality service to its partners, through excellent customer helpdesk services (for any issues with using the product), product training, sales and enablement support
• Regular software updates to include fixes and new product releases
• High security managed hosting provision with a sustained uninterrupted service provision
• Experienced Project Management to manage high quality implementations (up to 15 organisations) to budget and timescales to meet customer expectations
• Experienced Project Management to manage an applicant tracking system migration (i.e. full data migration) from the current e-Recruitment system if required.
This contract will provide access to all West Midlands Public Sector bodies to access the ATS via WME.
This agreement may be made available to other Contracting Authorities including without limitation Councils and Public Bodies within the West Midlands. These will include Health and Integrated Care Providers, Local Authorities, Police and Fire Emergency Services, Metropolitan / District Councils and Educational Establishments, including the Contracting Authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate. This agreement may also be made available to Councils and Public Bodies across England and Wales.
The highest scoring supplier will be provisionally offered the contract subject to final confirmation of decision to award and approval to sign contracts which is subject to approval by WME’s Executive Board. It is important to note that WME will only award a contract once it has commitment from its service users to use the service. It is important that the preferred supplier works proactively and in partnership with WME to secure client commitment to enable the contract award to proceed. The expected date of contract award is September 2023 which allows internal governance, approvals and engagement with prospective clients. The contract start date will be from implementation during 2023/24 subject to a mutually agreed project plan, and service commencement would be no later than 1st April 2024.
The overall duration of the contract is maximum 8 years (4+3+1)
(Year 0 Implementation, Year 1 – 3 Service Delivery, Years 4 – 6 service delivery extension, Year 7 Service Delivery transition period)
Read
Text
West Midlands Employers wish to procure a Software as a Service (SAAS) cloud based and internet-accessible Applicant Tracking System, that allows access at any time from any location where appropriate connectivity is available. This will enable a continuation of WME’s e-Recruitment services. This will either replace the existing e-Recruitment system (requiring a migration over to a new e-Recruitment system) or will include continued use of the existing e-Recruitment System.
Section number
1.2
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Information About Joint procurement
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The contract is awarded by a central purchasing body
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Text
N/A
Section number
11.2.4
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Description of the Procurement
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Text
Staffordshire County Council on behalf of West Midlands Employers wish to procure a Software as a Service (SAAS) cloud based and internet-accessible Applicant Tracking System, that allows access at any time from any location where appropriate connectivity is available. This will enable a continuation of WME’s e-Recruitment services. This will either replace the existing e-Recruitment system (requiring a migration over to a new e-Recruitment system) or will include continued use of the existing e-Recruitment System.
The contract will include;
• High quality and highly flexible, marketing leading e-Recruitment system
• An intuitive, responsive and proactive customer interface with WME to support the organisation deliver a high quality service to its partners, through excellent customer helpdesk services (for any issues with using the product), product training, sales and enablement support
• Regular software updates to include fixes and new product releases
• High security managed hosting provision with a sustained uninterrupted service provision
• Experienced Project Management to manage high quality implementations (up to 15 organisations) to budget and timescales to meet customer expectations
• Experienced Project Management to manage an applicant tracking system migration (i.e. full data migration) from the current e-Recruitment system if required.
This contract will provide access to all West Midlands Public Sector bodies to access the ATS via WME.
This agreement may be made available to other Contracting Authorities including without limitation Councils and Public Bodies within the West Midlands. These will include Health and Integrated Care Providers, Local Authorities, Police and Fire Emergency Services, Metropolitan / District Councils and Educational Establishments, including the Contracting Authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate. This agreement may also be made available to Councils and Public Bodies across England and Wales.
The highest scoring supplier will be provisionally offered the contract subject to final confirmation of decision to award and approval to sign contracts which is subject to approval by WME’s Executive Board. It is important to note that WME will only award a contract once it has commitment from its service users to use the service. It is important that the preferred supplier works proactively and in partnership with WME to secure client commitment to enable the contract award to proceed. The expected date of contract award is September 2023 which allows internal governance, approvals and engagement with prospective clients. The contract start date will be from implementation during 2023/24 subject to a mutually agreed project plan, and service commencement would be no later than 1st April 2024.
The overall duration of the contract is maximum 8 years (4+3+1)
(Year 0 Implementation, Year 1 – 3 Service Delivery, Years 4 – 6 service delivery extension, Year 7 Service Delivery transition period)
Read
Text
West Midlands Employers wish to procure a Software as a Service (SAAS) cloud based and internet-accessible Applicant Tracking System, that allows access at any time from any location where appropriate connectivity is available. This will enable a continuation of WME’s e-Recruitment services. This will either replace the existing e-Recruitment system (requiring a migration over to a new e-Recruitment system) or will include continued use of the existing e-Recruitment System.
The contract will include;
• High quality and highly flexible, marketing leading e-Recruitment system
• An intuitive, responsive and proactive customer interface with WME to support the organisation deliver a high quality service to its partners, through excellent customer helpdesk services (for any issues with using the product), product training, sales and enablement support
• Regular software updates to include fixes and new product releases
• High security managed hosting provision with a sustained uninterrupted service provision
• Experienced Project Management to manage high quality implementations (up to 15 organisations) to budget and timescales to meet customer expectations
• Experienced Project Management to manage an applicant tracking system migration (i.e. full data migration) from the current e-Recruitment system if required.
This contract will provide access to all West Midlands Public Sector bodies to access the ATS via WME.
This agreement may be made available to other Contracting Authorities including without limitation Councils and Public Bodies within the West Midlands. These will include Health and Integrated Care Providers, Local Authorities, Police and Fire Emergency Services, Metropolitan / District Councils and Educational Establishments, including the Contracting Authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate. This agreement may also be made available to Councils and Public Bodies across England and Wales.
The highest scoring supplier will be provisionally offered the contract subject to final confirmation of decision to award and approval to sign contracts which is subject to approval by WME’s Executive Board. It is important to note that WME will only award a contract once it has commitment from its service users to use the service. It is important that the preferred supplier works proactively and in partnership with WME to secure client commitment to enable the contract award to proceed. The expected date of contract award is September 2023 which allows internal governance, approvals and engagement with prospective clients. The contract start date will be from implementation during 2023/24 subject to a mutually agreed project plan, and service commencement would be no later than 1st April 2024.
The overall duration of the contract is maximum 8 years (4+3+1)
(Year 0 Implementation, Year 1 – 3 Service Delivery, Years 4 – 6 service delivery extension, Year 7 Service Delivery transition period)
Section number
IV.2.6
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Minimum time frame during which the tenderer must maintain the tender
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Duration in months: 4 (from the date stated for receipt of tender)
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Duration in months: 4 (from the start date of the contact)
Section number
V1.4.1 : V1.4.2
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Body responsible for mediation procedures
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Staffordshire County Council
No 2 Staffordshire Place, Tipping Street
Stafford
ST16 2DH
sharon.bowers@staffordshire.gov.uk
Telephone
+44 1785277493
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Chantelle Wooldridge
email address: c.wooldridge@wmemployers.org.uk
Address:
West Midlands Employers
West Midlands House
Gipsy Lane
Willenhall
West Midlands
WV13 2HA
Telephone: 0121 732 9870