Section one: Contracting authority/entity
one.1) Name and addresses
Digital Health and Care Wales
Ty Glan Yr Avon, 21 Cowbridge Road East
Cardiff
CF11 9LD
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
All Wales Data Quality System (DQS) for General Medical Practices’ (GMP)
Reference number
P307
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
- 48180000 - Medical software package
- 48810000 - Information systems
- 48814000 - Medical information systems
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
GP Practices across Wales
two.2.4) Description of the procurement at the time of conclusion of the contract:
NHS Wales had a requirement for a single provider to be appointed to provide a new Data Quality System and associated products and services. The associated products and services will predominantly be the provision of licences, maintenance, support, training and
consultancy services to allow for the potential development of new modules and development consultancy for the provision of a ‘Data Quality System' to support data quality and reporting activities of individual General Medical Practices (GP practices) in relation to
national and local requirements.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
In the case of framework agreements, provide justification for any duration exceeding 4 years
N/A
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2012/S 248-411046
Section five. Award of contract/concession
Contract No
P307
Title
All Wales Data Quality System (DQS) for General Medical Practices’ (GMP)
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
1 April 2014
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Informatica Systems Ltd
Thorncroft Manor, Thorncroft Drive
Leatherhead
KT228JB
Telephone
+44 7974043730
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £3,547,593
Section six. Complementary information
six.3) Additional information
The Data Quality Solution which was procured in 2014 was designed to help practices improve their data quality and to help underpin the delivery of high quality patient care by being able to interface directly with GP systems. Audit+ provides the same audit capabilities for all practices, and therefore, it is used by all practices within Wales. Audit+ provides a common platform in Wales, which can readily be built upon to provide additional tailored modules produced directly by NWIS, the predecessor of DHCW, to support practices in delivering the emerging GP clinical agenda (and its associated data requirements) in Wales. At present, the solution is also pivotal and intrinsic to supporting the active management of the national pandemic as it provides data for the secondary user for:
- COVID-19 Shielded Patient List identification;
- COVID-19 Vaccination Programme;
- COVID-19 risk stratification of the entire General Practice population in Wales;
- Public Health Wales pandemic disease surveillance systems (COVID-19, flu, measles, mumps etc)
- SAIL for research, COVID-19 modelling etc
(WA Ref:118339)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 48000000 - Software package and information systems
seven.1.2) Additional CPV code(s)
- 48180000 - Medical software package
- 48810000 - Information systems
- 48814000 - Medical information systems
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
Main site or place of performance
GP Practices across Wales
seven.1.4) Description of the procurement:
DHCW is seeking a further two (2) year extension, exercised in annual increments. The two (2) year extension also includes the option to terminate the contract any time after the initial twelve (12) months, without penalty, on the provision of three (3) months’ notice.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
24
In the case of framework agreements, provide justification for any duration exceeding 4 years:
N/A
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£985,000
seven.1.7) Name and address of the contractor/concessionaire
Informatica Systems Ltd
Thorncroft Manor, Thorncroft Drive
Leatherhead
KT228JB
Telephone
+44 7974043730
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Further two (2) year extension to June 2024, to be exercised in annual increments. This follows a previous twelve (12) month extension to 30th June 2022. The two (2) year extension also includes the option to terminate the contract any time after the initial twelve (12) months, without penalty, on the provision of three (3) months’ notice.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
The procured Audit+ solution with write back capability is so bespoke and embedded within DHCWs’ national product set that it would present significant technical difficulties, inconvenience and disproportionate costs to employ a separate contractor to deliver the existing service and to migrate on to a replacement solution. In addition, the extension is necessary to ensure that continuity of this critical component in the delivery of the emerging clinical agenda (and its associated data requirements) in Wales, whilst also providing GPs with the essential data required to manage the Covid-19 pandemic, while DHCW seeks to review the market and re-procure a new solution.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £5,293,705
Total contract value after the modifications
Value excluding VAT: £6,278,705