Section one: Contracting entity
one.1) Name and addresses
Northern Trains Limited
Floor 8, 94-98 Petty France
London
SW1H 9EA
Contact
Jamie Dingle
jamie.dingle@northernrailway.co.uk
Country
United Kingdom
NUTS code
UKD - North West (England)
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://in-tendhost.co.uk/northernrailway
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/northernrailway
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Railway services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Maintenance Operations Management Solution
Reference number
NTL/PT/0013
two.1.2) Main CPV code
- 42965110 - Depot system
two.1.3) Type of contract
Supplies
two.1.4) Short description
NTL are looking to procure a cloud based intergrated IT system to support the Engineering and Maintenance part of the business in their daily tasks for their maintenance at their Train Care Centers for visualisation of the planned work, briefings, visual planning, managing all maintenance documentation and their updated workflow processes, providing the MSG3 approach for maintenance, and keeping a depot log for all maintenance tasks.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
two.2.4) Description of the procurement
Northern Trains Ltd. (NTL) operate mainline commuter rail services in the North of England on behalf of the UK Government.Services are operated from multiple main and subsidiary depots where NTL carry out all train maintenance activities across multiple fleets ranging from Units in excess of 30 years old to brand new modern fleets introduced over the course of the preceding 2 years.NTL are launching an ambitious program to modernise all aspects of fleet maintenance including the end to end management of Units whilst on depot, from the moment they arrive to the moment they depart.The primary workstreams for NTL are:• Asset Management• Depot Operations Management• RCM (Remote Condition Monitoring)• CBM (Condition Based Maintenance)• Engineering Systems Integrations• Engineering Process Review• Document ManagementThe Maintenance Operations Management Solution (MOMS) tender will provide Northern Trains Ltd with a service provider capable of providing a SaaS solution to support Northern Engineering in the three key functions below:• Implementing and then improving our Vehicle Maintenance Instructions using the MSG-3 methodology. • Managing all Engineering documents and the related content, for example technical drawings and maintenance instructions. This should also include the ability to create workflows to automate the management of content• Providing a visualisation of our Train Care Centers including vehicle locations and work status on the vehicles and additional operational information.The purpose of the Maintenance Operations Management (MOM) tool is to centralise a number of routine functions required for the management of resources and trains while on depot and to integrate with other systems to centralise the visualisation of data such as train location, work progress, etc. By managing the daily maintenance tasks in our TCCs, improving our maintenance instructions based on the MSG3 approach and modernising engineering document management processes we would be able to align to our engineering strategic vision using the integrated operations management system going forward• Fleet Visualization – Location, Status and Work per train• Staff Briefings• Depot Log• Visual Planning (*Option, dependent upon NTL Asset Management functionality)In addition, by managing the daily maintenance tasks in our TCCs, improving our maintenance instructions based on the MSG3 approach and modernising engineering document management processes we would be able to align to our engineering strategic vision using the integrated operations management system going forward, we expect that this software system would be; A cost effective, market leading, integrated depot operations management service, that will: • Support our maintenance team at the TCC to organise the daily maintenance done in all of our four main TCCs and additional outstations • Provide visual information on maintenance status in our Train Care Centres, overlaid on a Train Care Centre schematic • This real-time overview on maintenance status for our colleagues across the business should be based on data in our asset management system• Enterprise-grade solution, meeting relevant cyber security, accuracy, performance and availability targets• Ability to seamlessly integrate with other systems as for example our asset management system, BI system (Alteryx, Tableau)• 4-year contract to match business plan horizons and give flexibility for industry reform, (with options to extend by a further 2 years)Project Aims The Key Aims of this project are:• Provide a real-time overview on status of work at our four main maintenance TCCs and various outstations• Connect seamlessly to our future Asset management system to receive maintenance status • Provide a software system to support managing the day-to-day planning at depots (eg maintaining records of train movements around the depot)• Visualise the yard plan and the current trains on maintenance in each of the
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Two (2) extension periods will be applicable each a period of 12 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-027879
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 April 2022
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
2 May 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Northern Trains Limited
YORK
Country
United Kingdom