Section one: Contracting authority
one.1) Name and addresses
Hastings Borough Council
Muriel Matters House, Breeds Place
Hastings
TN34 3UY
Contact
Charlotte Stephens
Country
United Kingdom
NUTS code
UKJ22 - East Sussex CC
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/sesharedservices/aspx/Home
one.1) Name and addresses
Wealden District Council
Council Offices, Vicarage Lane
Hailsham
BN27 2AX
Country
United Kingdom
NUTS code
UKJ22 - East Sussex CC
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/sesharedservices/aspx/Home
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/sesharedservices/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/sesharedservices/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ESPH CS HBC/WDC Removals and Storage (ESPH647 JB)
Reference number
HBC - 038273
two.1.2) Main CPV code
- 63120000 - Storage and warehousing services
two.1.3) Type of contract
Services
two.1.4) Short description
Hastings Borough and Wealden District Councils (‘the Councils’) are seeking suitably qualified and experienced supplier(s) to carry out removals and storage for housing management, housing options and temporary accommodation tenants (‘Clients’). Storage requirements will vary on a case-by-case basis. This will be dependent on the number and size of items required, as well as the duration the items will need to be stored for. Therefore, the Councils require a storage space which can facilitate different requirements. Clients will need to be able to access their items in storage via appointment. Therefore, the storage facility should be appropriately located for Hastings and Wealden residents respectively.The storage space must be suitable for safe and hygienic storage of clothing and possessions of vulnerable persons and be capable of inhibiting deterioration of possessions as far as reasonably possible.
two.1.5) Estimated total value
Value excluding VAT: £750,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
HBC Removals and Storage
Lot No
1
two.2.2) Additional CPV code(s)
- 63120000 - Storage and warehousing services
- 98392000 - Relocation services
- 63121100 - Storage services
- 63121000 - Storage and retrieval services
- 39173000 - Storage units
two.2.3) Place of performance
NUTS codes
- UKJ22 - East Sussex CC
two.2.4) Description of the procurement
Full information can be found at https://in-tendhost.co.uk/sesharedservices/aspx/Home
two.2.5) Award criteria
Quality criterion - Name: Quality Criteria / Weighting: 50
Price - Weighting: 50
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
12 May 2025
End date
11 May 2028
This contract is subject to renewal
Yes
Description of renewals
Optional 24 month extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
WDC Removals and Storage
Lot No
2
two.2.2) Additional CPV code(s)
- 63120000 - Storage and warehousing services
- 98392000 - Relocation services
- 63121100 - Storage services
- 63121000 - Storage and retrieval services
- 39173000 - Storage units
two.2.3) Place of performance
NUTS codes
- UKJ22 - East Sussex CC
two.2.4) Description of the procurement
Full information can be found at https://in-tendhost.co.uk/sesharedservices/aspx/Home
two.2.5) Award criteria
Quality criterion - Name: Quality Criteria / Weighting: 50
Price - Weighting: 50
two.2.6) Estimated value
Value excluding VAT: £250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2025
End date
31 August 2028
This contract is subject to renewal
Yes
Description of renewals
Optional 24 month extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 April 2025
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
3 April 2025
Local time
2:05pm
Place
Wealden District CouncilCouncil OfficesVicarage LaneHailshamEast SussexBN27 2AX
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
The High Court of England and Wales
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Hastings Borough Council and Wealden District Council will observe a standstill period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended).