Tender

Fleet Services

  • Bernicia Group

F02: Contract notice

Notice identifier: 2024/S 000-006736

Procurement identifier (OCID): ocds-h6vhtk-0444dc

Published 1 March 2024, 4:08pm



Section one: Contracting authority

one.1) Name and addresses

Bernicia Group

Oakwood Way

Ashington

NE63 0XF

Contact

Kerry Hunter

Email

kerry.hunter@bernicia.com

Telephone

+44 1912383814

Country

United Kingdom

NUTS code

UKC - North East (England)

National registration number

RS7711

Internet address(es)

Main address

www.bernicia.com

Buyer's address

https://in-tendhost.co.uk/bernicia/aspx/Home

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://in-tendhost.co.uk/bernicia/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://in-tendhost.co.uk/bernicia/

Tenders or requests to participate must be submitted to the above-mentioned address

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Housing and community amenities


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Fleet Services

Reference number

BG-P/REF:0002

two.1.2) Main CPV code

  • 50111000 - Fleet management, repair and maintenance services

two.1.3) Type of contract

Services

two.1.4) Short description

Bernicia are looking for a provider to both source a fleet of new commercial vehicles as well as provide additional fleet services including but not limited to servicing, repairs, and maintenance. Predominantly this contract will cover Bernicia’s Property Maintenance Team but may also include other arms such as Estate Services, Care and Repair and Kingston Property Services. Bidders will be required to provide all the services outlined within this tender document fully and whilst our intention is to award to one bidder, Bernicia do however reserve the right to award to more than one bidder as per the details outlined within this document. This opportunity is being offered with a minimum term of 3 years with the option to extend up to a maximum of 6 years to be reviewed annually after the minimum period.

two.1.5) Estimated total value

Value excluding VAT: £10,000,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 50111000 - Fleet management, repair and maintenance services

two.2.3) Place of performance

NUTS codes
  • UKC - North East (England)
Main site or place of performance

Ashington

two.2.4) Description of the procurement

Bernicia are looking for a provider to both source a fleet of new commercial vehicles as well as provide additional fleet services including but not limited to servicing, repairs, and maintenance. Predominantly this contract will cover Bernicia’s Property Maintenance Team but may also include other arms such as Estate Services, Care and Repair and Kingston Property Services. Bidders will be required to provide all the services outlined within this tender document fully and whilst our intention is to award to one bidder, Bernicia do however reserve the right to award to more than one bidder as per the details outlined within this document. This opportunity is being offered with a minimum term of 3 years with the option to extend up to a maximum of 6 years to be reviewed annually after the minimum period.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: Yes

two.2.11) Information about options

Options: Yes

Description of options

Bidders will be permitted to submit multiple bids so long as all the options meet our minimum criteria.

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

All conditions for participation is listed within the tender documentation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

3 April 2024

Local time

12:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 3 October 2024

four.2.7) Conditions for opening of tenders

Date

3 April 2024

Local time

1:00pm

Place

Pity Me, Durham


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: Yes

six.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

six.4) Procedures for review

six.4.1) Review body

Bernicia Group

Ashington

NE63 0XF

Country

United Kingdom

six.4.3) Review procedure

Precise information on deadline(s) for review procedures

All questions must be submitted to Bernicia within 7 days of occurrence.