Section one: Contracting authority
one.1) Name and addresses
Bernicia Group
Oakwood Way
Ashington
NE63 0XF
Contact
Kerry Hunter
Telephone
+44 1912383814
Country
United Kingdom
NUTS code
UKC - North East (England)
National registration number
RS7711
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/bernicia/aspx/Home
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/bernicia/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/bernicia/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fleet Services
Reference number
BG-P/REF:0002
two.1.2) Main CPV code
- 50111000 - Fleet management, repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Bernicia are looking for a provider to both source a fleet of new commercial vehicles as well as provide additional fleet services including but not limited to servicing, repairs, and maintenance. Predominantly this contract will cover Bernicia’s Property Maintenance Team but may also include other arms such as Estate Services, Care and Repair and Kingston Property Services. Bidders will be required to provide all the services outlined within this tender document fully and whilst our intention is to award to one bidder, Bernicia do however reserve the right to award to more than one bidder as per the details outlined within this document. This opportunity is being offered with a minimum term of 3 years with the option to extend up to a maximum of 6 years to be reviewed annually after the minimum period.
two.1.5) Estimated total value
Value excluding VAT: £10,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50111000 - Fleet management, repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
Main site or place of performance
Ashington
two.2.4) Description of the procurement
Bernicia are looking for a provider to both source a fleet of new commercial vehicles as well as provide additional fleet services including but not limited to servicing, repairs, and maintenance. Predominantly this contract will cover Bernicia’s Property Maintenance Team but may also include other arms such as Estate Services, Care and Repair and Kingston Property Services. Bidders will be required to provide all the services outlined within this tender document fully and whilst our intention is to award to one bidder, Bernicia do however reserve the right to award to more than one bidder as per the details outlined within this document. This opportunity is being offered with a minimum term of 3 years with the option to extend up to a maximum of 6 years to be reviewed annually after the minimum period.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Bidders will be permitted to submit multiple bids so long as all the options meet our minimum criteria.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
All conditions for participation is listed within the tender documentation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 April 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 3 October 2024
four.2.7) Conditions for opening of tenders
Date
3 April 2024
Local time
1:00pm
Place
Pity Me, Durham
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Bernicia Group
Ashington
NE63 0XF
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
All questions must be submitted to Bernicia within 7 days of occurrence.