Section one: Contracting authority
one.1) Name and addresses
Warwickshire County Council
Shire Hall, Market Square
Warwick
CV34 4RL
Contact
Procurement Team
procurement@warwickshire.gov.uk
Country
United Kingdom
NUTS code
UKG13 - Warwickshire
Internet address(es)
Main address
http://www.warwickshire.gov.uk
one.1) Name and addresses
Orbit (including Orbit Group Ltd and its subsidiaries)
Garden Court, Binley Business Park
Coventry
CV3 2SU
procurement@warwickshire.gov.uk
Country
United Kingdom
NUTS code
UKG - West Midlands (England)
Internet address(es)
Main address
one.1) Name and addresses
NHS Coventry and Warwickshire Clinical Commissioning Group (CCG)
Westgate House, Market Street
Warwick
CV34 4DE
Country
United Kingdom
NUTS code
UKG - West Midlands (England)
Internet address(es)
Main address
http://www.coventrywarwickshireccg.nhs.uk
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
WCC - Care and Support in Orbit Extra Care Schemes
Reference number
Project - 00013364
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Warwickshire County Council (the Council), Orbit (or other subsidiary of Orbit Group Limited) and Coventry and Warwickshire Clinical Commissioning Group (CWCCG) are seeking providers to deliver a range of care and support services at Orbit's extra care schemes throughout the county of Warwickshire, these are:
Lot 1 - Briar Croft (Stratford-upon-Avon), Ettington Lodge (Wellesbourne) and Rosalind Court (Stratford-upon-Avon);
Lot 2 - Tithe Lodge (Southam);
Lot 3 - Queensway Court (Leamington Spa).
Applicants may apply for one or more Lots.
Successful applicants will be required to enter into 3 contracts:
1) With the Council for care and support to the Council's customers who reside in these schemes.
2) With CWCCG for care and support to CWCCG's customers who reside in these schemes.
Please note CWCCG may use a different process to contract for these services.
3) With Orbit for overnight and emergency support to all residents in these schemes.
Lots 2 and 3 also include Moving on Bed provision. The successful applicant for Lot 1 will also be required to deliver this provision if there is a future demand at that location.
Full details are included in the tender documents.
two.1.5) Estimated total value
Value excluding VAT: £17,600,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 Briar Croft (Stratford-upon-Avon), Ettington Lodge (Wellesbourne) and Rosalind Court (Stratford-upon-Avon)
Lot No
1
two.2.2) Additional CPV code(s)
- 85310000 - Social work services
- 90911000 - Accommodation, building and window cleaning services
two.2.3) Place of performance
NUTS codes
- UKG13 - Warwickshire
Main site or place of performance
Within the county boundaries of Warwickshire County Council
two.2.4) Description of the procurement
Provision of care and support to the named schemes.
Successful applicants will be required to enter into 3 contracts:
1) With the Council for care and support to the Council's customers who reside in these schemes. This is on a spot basis and will be mainly provided during the day (7am till 10pm) but will also include elements of planned night time provision (10pm to 7am).
2) With CWCCG for care and support to CWCCG's customers who reside in these schemes. This is on a spot basis and will be mainly provided during the day (7am till 10pm) but will also include elements of planned night time provision (10pm to 7am).
Please note CWCCG may use a different process to contract for these services.
3) With Orbit for emergency support to all residents in these schemes (This service includes response to alarm calls, and the provision of emergency care at night - times to be confirmed by site). There will be office rental fees attributable which be inclusive of internet/phone utilities and cleaning etc.
Lots 2 and 3 also include Moving on Bed provision, which is a reablement type service within specific beds within the schemes, with dedicated Reablement OT and a dedicated GP input. The successful applicant for Lot 1 will also be required to deliver this provision if there is a future demand at that location.
Full details are included in the tender documents.
two.2.6) Estimated value
Value excluding VAT: £6,700,000
two.2.7) Duration of the contract or the framework agreement
Duration in months
60
two.2.14) Additional information
During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, Orbit and the CCG, potential changes in legislation and the changing demands placed on the Council and CCG by its customers.
The initial contract term will be for 5 years however the Council (and Orbit and CWCCG) reserves the right to extend the contract by further periods not exceeding 60 months.
two.2) Description
two.2.1) Title
Lot 2 Tithe Lodge (Southam)
Lot No
2
two.2.2) Additional CPV code(s)
- 85310000 - Social work services
- 90911000 - Accommodation, building and window cleaning services
two.2.3) Place of performance
NUTS codes
- UKG13 - Warwickshire
Main site or place of performance
Within the county boundaries of Warwickshire County Council.
two.2.4) Description of the procurement
Provision of care and support to the named scheme.
Successful applicants will be required to enter into 3 contracts:
1) With the Council for care and support to the Council's customers who reside in these schemes. This is on a spot basis and will be mainly provided during the day (7am till 10pm) but will also include elements of planned night time provision (10pm to 7am).
2) With CWCCG for care and support to CWCCG's customers who reside in these schemes. This is on a spot basis and will be mainly provided during the day (7am till 10pm) but will also include elements of planned night time provision (10pm to 7am).
Please note CWCCG may use a different process to contract for these services.
3) With Orbit for emergency support to all residents in these schemes (This service includes response to alarm calls, and the provision of emergency care at night - times to be confirmed by site). There will be office rental fees attributable which be inclusive of internet/phone utilities and cleaning etc.
Lots 2 and 3 also include Moving on Bed provision, which is a reablement type service within specific beds within the schemes, with dedicated Reablement OT and a dedicated GP input.
Full details are included in the tender documents.
two.2.6) Estimated value
Value excluding VAT: £3,600,000
two.2.7) Duration of the contract or the framework agreement
Duration in months
60
two.2.14) Additional information
During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, Orbit and the CCG, potential changes in legislation and the changing demands placed on the Council and CCG by its customers.
The initial contract term will be for 5 years however the Council (and Orbit and CWCCG) reserves the right to extend the contract by further periods not exceeding 60 months.
two.2) Description
two.2.1) Title
Lot 3 Queensway (Leamington Spa)
Lot No
3
two.2.2) Additional CPV code(s)
- 85310000 - Social work services
- 90911000 - Accommodation, building and window cleaning services
two.2.3) Place of performance
NUTS codes
- UKG13 - Warwickshire
Main site or place of performance
Within the county boundaries of Warwickshire County Council
two.2.4) Description of the procurement
Provision of care and support at the named scheme.
Successful applicants will be required to enter into 3 contracts:
1) With the Council for care and support to the Council's customers who reside in these schemes. This is on a spot basis and will be mainly provided during the day (7am till 10pm) but will also include elements of planned night time provision (10pm to 7am).
2) With CWCCG for care and support to CWCCG's customers who reside in these schemes. This is on a spot basis and will be mainly provided during the day (7am till 10pm) but will also include elements of planned night time provision (10pm to 7am).
Please note CWCCG may use a different process to contract for these services.
3) With Orbit for emergency support to all residents in these schemes (This service includes response to alarm calls, and the provision of emergency care at night - times to be confirmed by site). There will be office rental fees attributable which be inclusive of internet/phone utilities and cleaning etc.
Lots 2 and 3 also include Moving on Bed provision, which is a reablement type service within specific beds within the schemes, with dedicated Reablement OT and a dedicated GP input.
Full details are included in the tender documents.
two.2.6) Estimated value
Value excluding VAT: £7,300,000
two.2.7) Duration of the contract or the framework agreement
Duration in months
60
two.2.14) Additional information
During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, Orbit and the CCG, potential changes in legislation and the changing demands placed on the Council and CCG by its customers.
The initial contract term will be for 5 years however the Council (and Orbit and CWCCG) reserves the right to extend the contract by further periods not exceeding 60 months.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
All as detailed in the tender documentation.
The Council will undertake its financial assessment of the tendering organisation(and if considered necessary by the Council, any partners within a consortium bid)based on its own evaluation of the tenderers' most recent 2 years accounts (or if 2 years accounts are not available, equivalent evidence which confirms financial viability). The assessment of accounts will be supported by an independent credit reference report from Creditsafe where this is available. The Council may also impose a Bond or Performance Guarantee on the successful Tenderer. Minimum level(s) of standards possibly required: Evidence as stated in the tender documentation.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
All as detailed in the tender documentation
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Open procedure
four.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at: http://www.legislation.gov.uk/uksi/2015/102/contents/made
four.1.11) Main features of the award procedure
All as detailed in the tender documentation
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
22 April 2022
Local time
12:00pm
Changed to:
Date
12 May 2022
Local time
5:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Warwickshire County Council will be using its e-tendering system (CSW-JETS) for the administration of this procurement process. Providers must register with the system (if they haven't previously done so) in order to be able to express an interest in the project and download documents.
The web address for CSW-JETS is www.csw-jets.co.uk (https://www.csw-jets.co.uk). Registration and use of CSW-JETS is free.
If you are having trouble registering with CSW-JETS please email us at procurement@warwickshire.gov.uk
six.4) Procedures for review
six.4.1) Review body
High Court for England and Wales
London
Country
United Kingdom