Section one: Contracting authority
one.1) Name and addresses
THE CHILTERN RAILWAY COMPANY LIMITED
ADMIRAL WAY
SUNDERLAND
SR33XP
Contact
Isaac Dube
Country
United Kingdom
Region code
UKC23 - Sunderland
Companies House
03007939
Internet address(es)
Main address
https://www.chilternrailways.co.uk
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://www.chilternrailways.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.chilternrailways.co.uk
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Other type
Private business
one.5) Main activity
Other activity
Transportation (Rail)
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of Bulk Diesel to Chiltern Railways
two.1.2) Main CPV code
- 09134220 - Diesel fuel (EN 590)
two.1.3) Type of contract
Supplies
two.1.4) Short description
Chiltern Railways is seeking to establish a Supply Agreement for the supply of Bulk Diesel to Chiltern Railways Depots in accordance with EN 590 specifications.
The Agreement will be on Chiltern's terms and conditions. There will be no guaranteed spend or volume for the duration of the contract. The bulk diesel is to be supplied to Chiltern's four depots and sites across England.
two.1.5) Estimated total value
Value excluding VAT: £15,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Supply of Bulk Diesel to Chiltern Depots
Lot No
1
two.2.2) Additional CPV code(s)
- 09134220 - Diesel fuel (EN 590)
two.2.3) Place of performance
NUTS codes
- UKG36 - Dudley
- UKI74 - Harrow and Hillingdon
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Main site or place of performance
There will be four delivery locations as follows.
1) Stourbridge Junction Depot, (DY8 1JW),
2) Aylesbury Depot, (HP21 8LG),
3) Wembley, (HA9 0HB)
4) Banbury Maintenance Depot (OX16 5AB)
Each depot/site will be treated as an independent/separate lot.
two.2.4) Description of the procurement
• Potential suppliers must be in the business of supplying bulk diesel to Train businesses across England.
• Must have their own refineries in the UK and/or have terminals that have full geographical coverage of Chiltern Railways Depots in England.
• Have the capacity and capability to supply bulk diesel that conforms to specified EN590 standards to all Chiltern Railways Depots across England. A full list of delivery locations and requirements will be provided in the later stages of the selection process.
• Have the ability to fix RTFO for a minimum of 2.5 years.
• Be able to contract for a minimum of 2.5 years and an ability to extend for an additional 2 years at Chiltern's discretion.
• Must have an existing agreement with a haulage company for bulk fuel distribution or owning a fleet of delivery vehicles.
• Have the capacity and capability to supply approximately 18,300,000 litres of bulk diesel per annum via scheduled daily and weekly deliveries to Chiltern Railways Deports in England (Details and address to be provided at later stages of the process)
• Must have all necessary licenses, accreditations, and competencies required to be able to supply Bulk Diesel with EN590.
• Must have appropriate insurance in accordance with business standards for the delivery of Bulk Diesel.
• Must have the ability to supply the volumes expected by Chiltern Railways on a daily basis to ensure the continued operation of their fleet of trains.
• Must be able to provide supporting evidence detailing the traceability and origin of the supplied Bulk Diesel.
• Must install and manage telemetry technology to efficiently manage stock levels and schedule deliveries.
Suppliers who can meet all the above requirements and who pass Chiltern Railways' supplier due diligence checks will be invited to participate in the Pre-Qualification Questionnaire (PQQ) stage via Market Dojo.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
30
This contract is subject to renewal
Yes
Description of renewals
2-year extension at Chiltern's discretion
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
2 year extension at Chiltern's discretion
two.2.14) Additional information
Suppliers who can meet all the requirements listed above can submit their intention to participate via email to both:
Dubei@arrivatrains.co.uk and Ian.Norman@chilternrailways.couk
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
1) The supply contract will be on Chiltern's terms and conditions.
2) Substitutes to EN590 will NOT be accepted.
3) RTFO and margins will be fixed for at least 2.5 years.
4) Option to extend the supply contract for an additional 2 years. at Chilterns discretion.
5) Appropriate insurances should be in place in accordance with business standards for the delivery of Bulk Diesel.
6) Contract expected to start on 01 January 2026.
A supplier who can meet all the above requirements can request a Pre-Qualification Questionnaire by emailing both Dubei@arrivatrains.co.uk and Ian.Norman@chilternrailways.co.uk.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 March 2025
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The Chiltern Railway Company Limited
Sunderland
SR3 3XP
Country
United Kingdom