Section one: Contracting authority/entity
one.1) Name and addresses
Gentoo Group Ltd
Emperor House, 2 Emperor Way, Doxford International Business Park
Sunderland
SR3 3XR
Contact
Mark Jenkinson
mark.jenkinson@gentoogroup.com
Telephone
+44 1915255000
Country
United Kingdom
NUTS code
UKC23 - Sunderland
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Washington District Heating Scheme Maintenance Contract
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKC23 - Sunderland
Main site or place of performance
Sunderland
two.2.4) Description of the procurement at the time of conclusion of the contract:
This contract covers the repair, maintenance, servicing and emergency attendance to gas boiler houses, plant, equipment and services that feed hot water heating to each individual flat or house in the designated area together with the items of equipment in each dwelling as indicated in the schedules. Also included, maintenance, repair & associated attendance incl safely exposing, identifying & repairing or renewing as necessary (incl backfilling & making good as necessary) of the district heating pipework that travels from boiler houses either inside the gable end of houses or underground to serve the flats/houses. Each property has a HIU or control pipework & associated components controlling the heating & hot water demand for the resident. Alongside the heating and hot water controls, each property has an energy meter & pre-pay unit that charges the resident on the energy used, this metering equipment & associated remedial works will be carried out by another specialist contractor.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
36
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2018/S 102-233660
Section five. Award of contract/concession
Contract No
1
Title
Washington District Heating Maintenance Contract
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
29 May 2018
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Richard Irvin
58 Howard Street, North Shields
Tyne and Wear
NE30 1AL
Country
United Kingdom
NUTS code
- UKC23 - Sunderland
National registration number
11454668
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £750,000
Section six. Complementary information
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The closing date for receipt of submissions is 29th March @ 16:00. Please allow yourself plenty of time to respond, especially if you have been asked to upload documents.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=582995092
GO Reference: GO-2021331-PRO-18014484
six.4) Procedures for review
six.4.1) Review body
Gentoo Group Ltd
Emperor House, 2 Emperor Way, Doxford International Business Park
Sunderland
SR3 3XR
Telephone
+44 1915255000
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Gentoo Group Ltd
Emperor House, 2 Emperor Way, Doxford International Business Park
Sunderland
SR3 3XR
Telephone
+44 1915255000
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
Gentoo Group Ltd
Emperor House, 2 Emperor Way, Doxford International Business Park
Sunderland
SR3 3XR
Telephone
+44 1915255000
Country
United Kingdom
Internet address
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 09323000 - District heating
seven.1.3) Place of performance
NUTS code
- UKC23 - Sunderland
Main site or place of performance
Sunderland
seven.1.4) Description of the procurement:
Maintenance services to district heating supplying 1,020 properties within Washington, Tyne and Wear.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
20 June 2021
End date
19 June 2022
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£200,000
seven.1.7) Name and address of the contractor/concessionaire
Richard Irvin FM Ltd
4 Admiral Way
Sunderland
SR3 3XW
Country
United Kingdom
NUTS code
- UKC23 - Sunderland
National registration number
11454668
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Original Contract being extended by 12 months. The nature of the Contract will not alter
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Due to COVID-19 working restrictions
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £750,000
Total contract value after the modifications
Value excluding VAT: £950,000