Contract

Washington District Heating Scheme Maintenance Contract

  • Gentoo Group Ltd

F20: Modification notice

Notice identifier: 2021/S 000-006677

Procurement identifier (OCID): ocds-h6vhtk-02a186

Published 31 March 2021, 2:32pm



Section one: Contracting authority/entity

one.1) Name and addresses

Gentoo Group Ltd

Emperor House, 2 Emperor Way, Doxford International Business Park

Sunderland

SR3 3XR

Contact

Mark Jenkinson

Email

mark.jenkinson@gentoogroup.com

Telephone

+44 1915255000

Country

United Kingdom

NUTS code

UKC23 - Sunderland

Internet address(es)

Main address

https://www.gentoogroup.com


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Washington District Heating Scheme Maintenance Contract

two.1.2) Main CPV code

  • 50000000 - Repair and maintenance services

two.1.3) Type of contract

Services

two.2) Description

two.2.3) Place of performance

NUTS codes
  • UKC23 - Sunderland
Main site or place of performance

Sunderland

two.2.4) Description of the procurement at the time of conclusion of the contract:

This contract covers the repair, maintenance, servicing and emergency attendance to gas boiler houses, plant, equipment and services that feed hot water heating to each individual flat or house in the designated area together with the items of equipment in each dwelling as indicated in the schedules. Also included, maintenance, repair & associated attendance incl safely exposing, identifying & repairing or renewing as necessary (incl backfilling & making good as necessary) of the district heating pipework that travels from boiler houses either inside the gable end of houses or underground to serve the flats/houses. Each property has a HIU or control pipework & associated components controlling the heating & hot water demand for the resident. Alongside the heating and hot water controls, each property has an energy meter & pre-pay unit that charges the resident on the energy used, this metering equipment & associated remedial works will be carried out by another specialist contractor.

two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession

Duration in months

36

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section four. Procedure

four.2) Administrative information

four.2.1) Contract award notice concerning this contract

Notice number: 2018/S 102-233660


Section five. Award of contract/concession

Contract No

1

Title

Washington District Heating Maintenance Contract

five.2) Award of contract/concession

five.2.1) Date of conclusion of the contract/concession award decision:

29 May 2018

five.2.2) Information about tenders

The contract/concession has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor/concessionaire

Richard Irvin

58 Howard Street, North Shields

Tyne and Wear

NE30 1AL

Country

United Kingdom

NUTS code
  • UKC23 - Sunderland
National registration number

11454668

The contractor/concessionaire is an SME

No

five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)

Total value of the procurement: £750,000


Section six. Complementary information

six.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

The closing date for receipt of submissions is 29th March @ 16:00. Please allow yourself plenty of time to respond, especially if you have been asked to upload documents.

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=582995092

GO Reference: GO-2021331-PRO-18014484

six.4) Procedures for review

six.4.1) Review body

Gentoo Group Ltd

Emperor House, 2 Emperor Way, Doxford International Business Park

Sunderland

SR3 3XR

Email

simon.walker@gentoogroup.com

Telephone

+44 1915255000

Country

United Kingdom

Internet address

www.gentoogroup.com

six.4.2) Body responsible for mediation procedures

Gentoo Group Ltd

Emperor House, 2 Emperor Way, Doxford International Business Park

Sunderland

SR3 3XR

Email

simon.walker@gentoogroup.com

Telephone

+44 1915255000

Country

United Kingdom

Internet address

www.gentoogroup.com

six.4.4) Service from which information about the review procedure may be obtained

Gentoo Group Ltd

Emperor House, 2 Emperor Way, Doxford International Business Park

Sunderland

SR3 3XR

Email

simon.walker@gentoogroup.com

Telephone

+44 1915255000

Country

United Kingdom

Internet address

www.gentoogroup.com


Section seven: Modifications to the contract/concession

seven.1) Description of the procurement after the modifications

seven.1.1) Main CPV code

  • 09323000 - District heating

seven.1.3) Place of performance

NUTS code
  • UKC23 - Sunderland
Main site or place of performance

Sunderland

seven.1.4) Description of the procurement:

Maintenance services to district heating supplying 1,020 properties within Washington, Tyne and Wear.

seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession

Start date

20 June 2021

End date

19 June 2022

seven.1.6) Information on value of the contract/lot/concession (excluding VAT)

Total value of the contract/lot/concession:

£200,000

seven.1.7) Name and address of the contractor/concessionaire

Richard Irvin FM Ltd

4 Admiral Way

Sunderland

SR3 3XW

Country

United Kingdom

NUTS code
  • UKC23 - Sunderland
National registration number

11454668

The contractor/concessionaire is an SME

No

seven.2) Information about modifications

seven.2.1) Description of the modifications

Nature and extent of the modifications (with indication of possible earlier changes to the contract):

Original Contract being extended by 12 months. The nature of the Contract will not alter

seven.2.2) Reasons for modification

Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.

Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:

Due to COVID-19 working restrictions

seven.2.3) Increase in price

Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)

Value excluding VAT: £750,000

Total contract value after the modifications

Value excluding VAT: £950,000