Section one: Contracting authority
one.1) Name and addresses
Welland Procurement
Rutland County Council, Rutland County Council Catmose
Oakham
LE15 9HP
Contact
Jyoti Mistry
welland.procurement@melton.gov.uk
Telephone
+44 1664502576
Country
United Kingdom
Region code
UKF22 - Leicestershire CC and Rutland
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.eastmidstenders.org
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.eastmidstenders.org/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
RCC-1461 Tender for Family Hub Activities for Rutland County Council
Reference number
DN764754
two.1.2) Main CPV code
- 98000000 - Other community, social and personal services
two.1.3) Type of contract
Services
two.1.4) Short description
The aims/objectives/service priorities of this contract are:
A 2021 needs analysis of Rutland families, focusing on the 0 – 5-year age range, found five of areas of focus:
• Supporting parental understanding of the 1001 critical days and how this will affect their child’s development and future happiness. Along with the crucial role parents play in this.
• Supporting parents to understand how parental mental health can impact children. Helping parents to understand how they can keep themselves and their children mentally healthy throughout childhood and into adolescence.
• Supporting parents to feel more comfortable to access help when their child needs it through an up-to-date working knowledge of the face-to-face and digital support available in Rutland.
• Supporting child development in particular speech, language and communication in the Early Years and children’ emotional health once they start school.
• Promoting parental capacity to understand children’s behaviour childhood and into adolescence at different ages and stages and helping them to develop effective strategies that enable children to express themselves in appropriate ways and to remove any barriers there may be to this as children mature.
Consistent practitioners across sessions for children aged 0 - 11 will enable more effective identification of individual needs. For example, the early identification and tracking of children with potential additional needs or older children with emotional difficulties, including anxiety or reluctance to attend school. Practitioners will also have the skills to identify when a family is having problems which may require support and will be able to signpost them to suitable community, voluntary or professional support and by this signposting will also contribute to the awareness of themes and potential areas of focus across all children aged 0 – 11, as described in responses to the 2023 Family Hub survey.
Early Years settings and primary schools are increasingly involved in supporting children’s wider needs through the Supporting Schools Partnership. Families can and do access this support when it is offered. The family hub is part of this network of services and works alongside other professionals to deliver expert support and messages around child development, parenting, physical and emotional health and more. Targeting areas of need, encouraging priority families to attend while providing universal services, we believe, is the best way to enable Rutland children and their families to flourish.
Priority families in Rutland include those with children supported by Social Care or Early Help, families who have children with SEND and Military families.
The Family Hub will provide:
• Quality assurance visits to three sessions quarterly.
• All equipment and consumable items for sessions.
• iPad and access to a Tapestry account for the purpose of tracking children under 5.
• Access to the Liquid Logic Groupwork module for recording activity with older children
• The Family Hub will take all bookings and provide promotional material for sessions.
Further information on the requirement and relevant performance standards are available within the Specification.
The anticipated contract commencement date is 1st October 2025.
The Council proposes to enter one contract for an initial period of 24 months with the preferred supplier, with an option to extend for a further period of 24 months on a 1 year + 1 year basis, making 48 months in total.
The budget for this contract is £55,000 per annum in its entirety (exclusive of VAT). Please Note: The Council reserves the right to reject any submissions that are over budget without further evaluation.
Suppliers are encouraged to search for the opportunity on East Mids Tender ProContract
portal, under DN764754. The deadline for receipt of tenders is 12 noon Friday 28th March 2025.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 85320000 - Social services
- 85311300 - Welfare services for children and young people
two.2.3) Place of performance
NUTS codes
- UKF22 - Leicestershire CC and Rutland
two.2.4) Description of the procurement
The aims/objectives/service priorities of this contract are:
A 2021 needs analysis of Rutland families, focusing on the 0 – 5-year age range, found five of areas of focus:
• Supporting parental understanding of the 1001 critical days and how this will affect their child’s development and future happiness. Along with the crucial role parents play in this.
• Supporting parents to understand how parental mental health can impact children. Helping parents to understand how they can keep themselves and their children mentally healthy throughout childhood and into adolescence.
• Supporting parents to feel more comfortable to access help when their child needs it through an up-to-date working knowledge of the face-to-face and digital support available in Rutland.
• Supporting child development in particular speech, language and communication in the Early Years and children’ emotional health once they start school.
• Promoting parental capacity to understand children’s behaviour childhood and into adolescence at different ages and stages and helping them to develop effective strategies that enable children to express themselves in appropriate ways and to remove any barriers there may be to this as children mature.
Consistent practitioners across sessions for children aged 0 - 11 will enable more effective identification of individual needs. For example, the early identification and tracking of children with potential additional needs or older children with emotional difficulties, including anxiety or reluctance to attend school. Practitioners will also have the skills to identify when a family is having problems which may require support and will be able to signpost them to suitable community, voluntary or professional support and by this signposting will also contribute to the awareness of themes and potential areas of focus across all children aged 0 – 11, as described in responses to the 2023 Family Hub survey.
Early Years settings and primary schools are increasingly involved in supporting children’s wider needs through the Supporting Schools Partnership. Families can and do access this support when it is offered. The family hub is part of this network of services and works alongside other professionals to deliver expert support and messages around child development, parenting, physical and emotional health and more. Targeting areas of need, encouraging priority families to attend while providing universal services, we believe, is the best way to enable Rutland children and their families to flourish.
Priority families in Rutland include those with children supported by Social Care or Early Help, families who have children with SEND and Military families.
The Family Hub will provide:
• Quality assurance visits to three sessions quarterly.
• All equipment and consumable items for sessions.
• iPad and access to a Tapestry account for the purpose of tracking children under 5.
• Access to the Liquid Logic Groupwork module for recording activity with older children
• The Family Hub will take all bookings and provide promotional material for sessions.
Further information on the requirement and relevant performance standards are available within the Specification.
The anticipated contract commencement date is 1st October 2025.
The Council proposes to enter one contract for an initial period of 24 months with the preferred supplier, with an option to extend for a further period of 24 months on a 1 year + 1 year basis, making 48 months in total.
The budget for this contract is £55,000 per annum in its entirety (exclusive of VAT). Please Note: The Council reserves the right to reject any submissions that are over budget without further evaluation.
Suppliers are encouraged to search for the opportunity on East Mids Tender ProContract
portal, under DN764754. The deadline for receipt of tenders is 12 noon Friday 28th March 2025.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 March 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
28 March 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Welland Procurement
Melton Mowbray
LE13 1GH
Country
United Kingdom