Section one: Contracting authority
one.1) Name and addresses
Essex County Council
County Hall, Market Road
Chelmsford
CM1 1QH
Contact
Ms Kate Fabricant
Telephone
+44 333
Country
United Kingdom
Region code
UKH - East of England
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=a5d622de-a4dc-ef11-8133-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=a5d622de-a4dc-ef11-8133-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CO0103 Highways and Infrastructure Planning Solution (HIPS)
Reference number
DN750676
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Essex County Council is seeking to procure a single cross departmental solution for managing planning responses, management of onsite activities through to adoption of new highway assets, including the management of developer contributions (S106), ensuring Essex County Council is supported by the best technology in its day-to-day operations and can deliver its statutory duties.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30196000 - Planning systems
- 72260000 - Software-related services
two.2.3) Place of performance
NUTS codes
- UKH - East of England
two.2.4) Description of the procurement
Essex County Council (ECC) receives planning applications for highways modifications and adoptions, as the County Planning Authority within Essex. The Infrastructure Planning Team manages and monitors development, invoicing at trigger points and supports delivery of infrastructure. The existing Database is used to store and monitor the majority of these processes and is also accessed by several other teams at ECC to assist with their planning processes.
This exercise is seeking to procure a single cross departmental solution for managing planning responses, management of onsite activities through to adoption of new highway assets, including the management of developer contributions (S106), ensuring Essex County Council is supported by the best technology in its day-to-day operations and can deliver its statutory duties.
The Functional and Non-Functional Requirements and Specification have been based on a review of the existing solution as well as, high-level and detailed requirements captured in workshops and meetings with internal Service area representatives and IT subject matter experts.
This Specification, including all supporting documentation sets out the Authority’s requirements for the new SaaS (Software as a Service) Solution. This document should be read in conjunction with all supporting documentation, including the Functional and Non-Functional Requirements document.
two.2.5) Award criteria
Quality criterion - Name: Quality (including 5% Social Value) / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2025
This contract is subject to renewal
Yes
Description of renewals
The proposed duration of this contract is an initial period of five years followed by a rolling contract. The proposed initial five-year term will include an up to twelve-month Implementation Period before the commencement of the new Solution (SAAS).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 March 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
24 March 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
High Court, Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom