Section one: Contracting authority
one.1) Name and addresses
Gentoo Group
Emperor House, 2 Emperor Way
Sunderland
SR3 3XR
Contact
Oliver Watson
Country
United Kingdom
NUTS code
UKC23 - Sunderland
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://app.panacea-software.com/gentoo/default.aspx
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://app.panacea-software.com/gentoo/default.aspx
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
HVAC Maintenance and Repair Contract
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
HVAC Maintenance and Repair Contract
two.1.5) Estimated total value
Value excluding VAT: £141,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKC23 - Sunderland
Main site or place of performance
Across the city of Sunderland.
two.2.4) Description of the procurement
Gentoo has a number of offices, depots and blocks within the boundaries of Sunderland, Houghton, Hetton and Washington – Tyne and Wear. Many of these premises have heating ventilation and cooling (HVAC) systems installed within them.
The Group is currently seeking to procure a Contractor to deliver preventative maintenance services to all of those systems. This will be undertaken by carrying out regular inspections of all equipment in a planned manner, identifying current or potential future issues and then carrying out any necessary repairs to ensure the systems continue to operate effectively.
In addition to the above, the Provider will also be required to attend and rectify the systems as and when they fail to operate effectively or break down completely. This work is responsive, and will be required to be completed within pre-set timeframes. Effectively, this tender is to procure Providers to control all maintenance and repair works required to these systems.
It is the intention of Gentoo to appoint one Provider to deliver these works.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
8 July 2024
End date
7 July 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
2 x 12 month optional extensions.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-006123
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 April 2024
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
3 April 2024
Local time
5:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Gentoo Group
Sunderland
Country
United Kingdom