Section one: Contracting authority/entity
one.1) Name and addresses
Newport City Council
Civic Centre
Newport
NP20 4UR
Telephone
+44 1633987787
Country
United Kingdom
NUTS code
UKL21 - Monmouthshire and Newport
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Street Lighting Maintenance Contract
Reference number
NCC-2016-003
two.1.2) Main CPV code
- 50232100 - Street-lighting maintenance services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Newport
two.2.4) Description of the procurement at the time of conclusion of the contract:
The Council currently own over 22,500 illuminated street assets situated across the city. The nature of the contract is to provide a comprehensive maintenance service for the road, footway and car park lighting, floodlighting, illuminated bus shelters, exterior car park lighting and the illuminated traffic signs and bollards that exist within the boundary of Newport and are the responsibility of the Council to maintain. It is necessary for the Council to have a maintenance contract in place with a suitably qualified contractor in order to comply with our Statutory Duty.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
96
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2017/S 028-049754
Section five. Award of contract/concession
Contract No
NCC-2016-003
Title
Street Lighting Maintenance Contract
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
30 May 2017
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Centregreat
Unit 11-12, Wyndham Close
Bridgend
CF312AD
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £3,800,000
Section six. Complementary information
six.3) Additional information
(WA Ref:148316)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 50232100 - Street-lighting maintenance services
seven.1.3) Place of performance
NUTS code
- UKL - Wales
Main site or place of performance
Newport
seven.1.4) Description of the procurement:
The Council currently own over 22,500 illuminated street assets situated across the city. The nature of the contract is to provide a comprehensive maintenance service for the road, footway and car park lighting, floodlighting, illuminated bus shelters, exterior car park lighting and the illuminated traffic signs and bollards that exist within the boundary of Newport and are the responsibility of the Council to maintain. It is necessary for the Council to have a maintenance contract in place with a suitably qualified contractor in order to comply with our Statutory Duty.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£972,595
seven.1.7) Name and address of the contractor/concessionaire
Centregreat
Unit 11-12, Wyndham Close
Bridgend
CF312AD
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The modification to the contract is to extend the contract period to expire no later than 31st August 2026. No change has been made to the scope or nature of the contract.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
NCC have determined the need to extend the existing contract in line with Regulation 72(b) of the Public Contract Regulations 2015 for a period of up to 12 months. A change of contractor cannot be made for economic or technical reasons. In respect of this contract modification, the specification and pricing model for the next contract is not known until the review has been carried out and it is not viable (both financially and operationally for either party) to go out to tender for a short contract term where potentially a large number of employees will TUPE transfer.
This is to allow the Association of Public Sector Excellence (APSE) to carry out an independent review of the Street Lighting Maintenance Contract. It is expected that the APSE review would consider internal contract management, the form and nature of the service provision to ensure any new contract is fit for the future, and any alternative options including collaboration with other contracting authorities.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £380,000
Total contract value after the modifications
Value excluding VAT: £4,772,595