Section one: Contracting authority/entity
one.1) Name and addresses
Northern Ireland Housing Executive
2 Adelaide Street
Belfast
BT2 8BP
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
T1458 - Support And Maintenance of The Housing Exective's Finance System and associated modules
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
The Northern Ireland Housing Executive (the Housing Executive) requires a Contractor who will be responsible for the provision of all application and database support and development maintenance of the Finance system eFinancials, associated modules and reporting environment. A full description was provided in the tender documents available to all interested parties at the time of publication.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
In the case of framework agreements, provide justification for any duration exceeding 4 years
The initial 60 month contract may be extended for any period or periods up to an additional 60 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2019/S 039-088479
Section five. Award of contract/concession
Contract No
T1458
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
20 February 2019
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Advanced Business Software and Solutions Ltd
KT11 1TF
Cobham
absbidsupport@advancedcomputersoftware.com
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £2,000,000
Section six. Complementary information
six.3) Additional information
The initial contract period is for 5 years with an option to extend for a further 5 x 12 month periods, the total estimated spend represents the potential 10 year contract. The contract was extended for 12 months at the end of the initial contract period, the remaining 48 month extension is required.
six.4) Procedures for review
six.4.1) Review body
High Court of NI
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
seven.1.2) Additional CPV code(s)
- 48000000 - Software package and information systems
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
The Northern Ireland Housing Executive (the Housing Executive) requires a Contractor who will be responsible for the provision of all application and database support and development maintenance of the Finance system eFinancials, associated modules and reporting environment. A full description was provided in the tender documents available to all interested parties at the time of publication.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
120
In the case of framework agreements, provide justification for any duration exceeding 4 years:
The initial 60 month contract may be extended for any period or periods up to an additional 60 months.This duration relates to the maximum contract period permissible under this contract.
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£2,500,000
seven.1.7) Name and address of the contractor/concessionaire
Advanced Business Software and Solutions Ltd
KT11 1TF
Cobham
absbidsupport@advancedcomputersoftware.com
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The Housing Executive is invoking Regulation 72 to modify the total contract value by less than 50% as is permissible under the Regulations to avail of the extensions made available in the contract conditions.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
The business area within the Housing Executive that uses the system procured via this procedure has invested in a number of significant enhancements and additional modules over recent years and a major system upgrade was implemented in May 2024. Extending the contract represents a cost effective approach to deliver the return on this investment. Replacing the current system would likely lead to a duplication of implementation costs not associated with an extension of the existing contract. Therefore the most viable, least disruptive and best value option is to extend the current contract in accordance with the existing contract conditions for a period of 48 months and review the procurement options prior to the end of that period.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £2,000,000
Total contract value after the modifications
Value excluding VAT: £2,500,000