Scope
Reference
C369/2025/2026
Description
Tender Notice for Cadw's Grounds Maintenance Services ref C369/2025/2026. Please see tender docs on etenderwales bravosolution for more information and how to respond electronically via etenderwales project_61899 itt_122676. Interested bidders should note that Cadw are offering supervised site visits to a selection of sites across north Wales. Further information on the visits including sites, dates and joining instructions can be found in the ITT document at paragraph 8.Cadw has a statutory duty to both maintain and conserve the monuments in its care and provide safe access to the public where possible. The conservation of the historic monuments themselves is undertaken by Cadw's in-house heritage craft masons and joiners (Cadwraeth) and by contracting specialist historic conservation specialists where in-house specialists are unavailable. Grounds Maintenance is one of the services that Cadw must procure externally. Cadw will procure grounds maintenance (GM) services directly on a multi-region basis to cover all Wales, this to mirror the Cadwraeth regions already in operation. The regions covered by this opportunity are north east Wales and Ynys Mon. All other areas have been procured through a separate contract opportunity (ref ocid: ocds-h6vhtk-051de3 and notice ID: 154378) however, north east Wales and Ynys Mon received no bids, and so are being re-procured through this separate exercise. The exact boundaries of this exercise (and the previous exercise) can be found in the documentation noted above. The Grounds Maintenance Service will include (but is not exhaustive) work areas covering Soft Landscaping, Grass, Planted Areas, Hedges, Trees, Leaf Clearance, Reens, Ponds, Ditches and SWALES, Fertilisers, Invasive Species, Hard Landscaping, Boundary Walls, Gravel Borders, Weed Control.
Total value (estimated)
- £864,000 excluding VAT
- £1,036,800 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2028
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
3 x 12 month extension options, each of 12 months
Main procurement category
Services
CPV classifications
- 77314000 - Grounds maintenance services
- 45112700 - Landscaping work
- 45112712 - Landscaping work for gardens
- 45112710 - Landscaping work for green areas
- 77211500 - Tree-maintenance services
Lot constraints
Description of how multiple lots may be awarded:
The highest scoring bidder for each lot (geographical area) will be awarded the contract for that lot (geographical area).
Not the same for all lots
Contract locations are shown in Lot sections, because they are not the same for all lots.
Lot 1. North-east Wales.
Description
Grounds Maintenance Services for Cadw locations within north east Wales.
Lot value (estimated)
- £480,000 excluding VAT
- £576,000 including VAT
Contract locations
- UKL13 - Conwy and Denbighshire
- UKL24 - Powys
- UKL23 - Flintshire and Wrexham
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Ynys Mon
Description
Grounds Maintenance Services for Cadw locations within Ynys Mon.
Lot value (estimated)
- £384,000 excluding VAT
- £460,800 including VAT
Contract locations
- UKL11 - Isle of Anglesey
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. North-east Wales.
Lot 2. Ynys Mon
Refer to tender documentation
Technical ability conditions of participation
Lot 1. North-east Wales.
Lot 2. Ynys Mon
Refer to tender documentation
Particular suitability
Lot 1. North-east Wales.
Lot 2. Ynys Mon
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
13 February 2026, 2:00pm
Tender submission deadline
20 February 2026, 2:00pm
Submission address and any special instructions
https://etenderwales.bravosolution.co.uk/ Please refer to the tender docs and instructions on how to submit an electronic bid on etenderwales bravo solution ITT project_61899 and itt_122676
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
20 March 2026
Award criteria
Lot 1. North-east Wales.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical | Approach to a typical job - 20% Communication with Cadw - 20% Case studies of similar contracts - 20% |
Quality | 60.00% |
| Commercial | Commercial Submission based on cost of contract |
Cost | 40.00% |
Lot 2. Ynys Mon
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical | Approach to a typical job - 20% Communication with Cadw - 20% Case studies of similar contracts - 20% |
Quality | 60.00% |
| Commercial | Commercial Submission based on cost of contract |
Price | 40.00% |
Other information
Payment terms
Refer to tender documentation
Description of risks to contract performance
Refer to tender documentation
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=358198
Invitation to tender document
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=358199
Specification document (including technical and quality requirements)
Contracting authority
Llywodraeth Cymru / Welsh Government
- Public Procurement Organisation Number: PQYQ-3841-BHTP
Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services
Cardiff
CF10 3NQ
United Kingdom
Contact name: CPS Procurement Advice
Email: CPSProcurementAdvice@gov.wales
Website: http://www.gov.wales
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - central government
Devolved regulations that apply: Wales