Section one: Contracting authority
one.1) Name and addresses
Greater Manchester Combined Authority
Greater Manchester Fire and Rescue Service Headquarters, 146 Bolton Road, Swinton
Salford
M27 8US
Contact
Ms Jayne Whitehead
procurement@manchesterfire.gov.uk
Telephone
+44 7966025144
Country
United Kingdom
NUTS code
UKD - North West (England)
Internet address(es)
Main address
http://www.manchesterfire.gov.uk/
Buyer's address
http://www.manchesterfire.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
GM Collaboration - HR/Payroll System GMCA 400
Reference number
DN560075
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Greater Manchester Combined Authority are looking to create a single supplier framework agreement accessible to all GMCA authorities and associate partners, for the procurement of a platform to enable our employees and customers to utilise a first-class HR and Payroll solution that is at the forefront of our digital transformation that will be able to offer both on premise and cloud based services. The value has increased following market engagement and collaborative discussions with partner authorities to ensure it has sufficient value to allow all authorities to call off from the framework should they wish to do so. The framework will run for 4 years and services available will include;
• Software maintenance and support
• Reduce the need for manual transactions
• Provide a user-friendly experience to employees, managers and external customers
• Provide a fully digital approach that will quickly realise a return on investment
• Be flexible and responsive to be able to deal with multiple services conditions, multiple posts and payrolls.
Following soft market testing under DN560075 and consultation the estimated value has been reviewed and increased to £31,000,000 to allow access to all GMCA partners and associate partners
As this is a Framework a call off process will be required but by direct award to the successful single supplier appointed.
The estimated value over a 4 year term is be up to £31,000,000 allowing access by all GMCA authorities, authorities and partners are listed below.
All documentation for the procurement is available by expressing an interest via https://www.the-chest.org.uk/ There is no guaranteed level of business or value under a framework but there are two call offs ready to access the framework once awarded.
two.1.5) Estimated total value
Value excluding VAT: £31,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.2.3) Place of performance
NUTS codes
- UKD - North West (England)
Main site or place of performance
Across the Greater Manchester Authorities and wider associate partner areas of Warrington Blackpool and Blackburn, please see the list of Authorities listed in the notice that may access the agreement for more detail.
two.2.4) Description of the procurement
The Greater Manchester Combined Authority are looking to create a single supplier framework agreement accessible to all GMCA authorities and associate partners, for the procurement of a platform to enable our employees and customers to utilise a first-class HR and Payroll solution that is at the forefront of our digital transformation that will off both on premise and cloud based services to;
• Include Software maintenance and support
• Reduce the need for manual transactions
• Provide a user-friendly experience to employees, managers and external customers
• Provide a fully digital approach that will quickly realise a return on investment
• Be flexible and responsive to be able to deal with multiple services conditions, multiple posts and payrolls.
As this is a Framework a call off process will be required but by direct award to the successful single supplier appointed. The estimated value over a 4 year term could be up to £31,000,000 if ultimately all GMCA authorities accessed the framework.
All documentation for the procurement is available by expressing an interest via https://www.the-chest.org.uk/ There is no guarantee of value under a framework but there are two call offs ready to access the framework once awarded.
The prices to be offered must include for all new versions including major and minor releases and hotfixes (as distinct from maintenance releases), there will be no mandate to take a new version though with old versions continuing to be supported. The SaaS agreement will include all updates and new versions within the contract price
System will include;
• Modules Payroll, Core HR, People Development, Learning Events, Self Service , Occ Health, E slips, Dashboards, Reporting Layer, Mobile, Chatbot, GDPR
The GMCA is a partnership between the ten local authorities within the Greater Manchester area; these ten Authorities constitute the GMCA membership. In addition, to further increase partnership working, GMCA has associate partners which currently consist of local organisations from the Greater Manchester area. The GMCA members and associate partners are as follows:
GMCA Members: Bolton Council; Bury Council; Manchester City Council; Oldham Council; Rochdale Metropolitan Borough Council; Salford City Council; Stockport Metropolitan Borough Council; Tameside Metropolitan Borough Council; Trafford Council; Wigan Council.
GMCA Partners: Greater Manchester Fire and Rescue Authority; Transport for Greater Manchester; Greater Manchester Police Authority; Greater Manchester Waste Disposal Authority.
Associated Authorities Blackpool, Warrington and Blackburn
It is the intention of the Authorities to use this procurement process to establish a framework of services from the supplier. From a suppliers perspective this will offer:
Increased Sales Potential
Immediate Call Offs will be available to the successful supplier
Suppliers who are unsuccessful with this tender will receive no work under the contract awarded following this tender.
Authorities named will be able to direct award to the successful supplier of this tender
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £31,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Clear criteria on performance and ability are set out in the procurement documentation. As this is a framework further detailed KPIs may be required at Call Off by individual authorities
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 April 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
13 April 2022
Local time
12:05pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
This procurement process will be undertaken via GMCA’s electronic Contract &Tender Management System, www.the-chest.org.uk. For organisations to be considered for the contract, they must register an expression of interest & provide the required information via this portal. For technical problems, please Email:ProcontractSuppliers@proactis.com telephone: +44 330 005 0352. The Authority gives no guarantee or warranty or makes any representation as to the accuracy of any indicative volumes/work.
This notice is for a single supplier framework agreement for A GM Collaborative HR Payroll System and is not in itself a contract and there is no guarantee of volumes of business under this agreement.
six.4) Procedures for review
six.4.1) Review body
Royal Court of Justice
London
WC2A 2LL
Country
United Kingdom