Section one: Contracting authority
one.1) Name and addresses
Fife Housing Group
7 Pitreavie Court, Pitreavie Business Park
Dunfermline
KY11 8UU
Contact
Drew Moore
Telephone
+44 1383606162
Country
United Kingdom
NUTS code
UKM72 - Clackmannanshire and Fife
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11022
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Capital Works Dynamic Purchasing System
Reference number
FHG/DM/0323
two.1.2) Main CPV code
- 45211000 - Construction work for multi-dwelling buildings and individual houses
two.1.3) Type of contract
Works
two.1.4) Short description
Creation of Dynamic Purchasing System for all Fife Housing Group's capital works requirements over a 5 year period
two.1.5) Estimated total value
Value excluding VAT: £12,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Roofing
Lot No
3
two.2.2) Additional CPV code(s)
- 45260000 - Roof works and other special trade construction works
- 45261000 - Erection and related works of roof frames and coverings
- 45261100 - Roof-framing work
- 45261210 - Roof-covering work
- 45261211 - Roof-tiling work
- 45261212 - Roof-slating work
- 45261213 - Metal roof-covering work
- 45261214 - Bituminous roof-covering work
- 45261300 - Flashing and guttering work
- 45261400 - Sheeting work
- 45261900 - Roof repair and maintenance work
two.2.3) Place of performance
NUTS codes
- UKM72 - Clackmannanshire and Fife
Main site or place of performance
Fife
two.2.4) Description of the procurement
Carry out roof reactive repairs and full planned replacements on Domestic Properties, Offices, and Commercial Property. This will cover all property architypes and roof types.
Types of roofing will include Tiled, Slate, Metal Profile, Decra and Flat Roof Coverings and Insulation Systems.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Option to enstend for 60 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Preservation Services
Lot No
2
two.2.2) Additional CPV code(s)
- 45453100 - Refurbishment work
- 45454100 - Restoration work
- 45261420 - Waterproofing work
- 45442000 - Application work of protective coatings
- 92522000 - Preservation services of historical sites and buildings
two.2.3) Place of performance
NUTS codes
- UKM72 - Clackmannanshire and Fife
Main site or place of performance
Fife
two.2.4) Description of the procurement
Carrying out works and services such as addressing; dampness, condensation, waterproofing, dry rot, wet rot, woodworm, concrete and stone repair, timber repair, fire/flood/storm repair, and Domestic Properties, Offices, and Commercial Property.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 60 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Windows and Doors
Lot No
4
two.2.2) Additional CPV code(s)
- 45421100 - Installation of doors and windows and related components
- 45421110 - Installation of door and window frames
- 45421120 - Installation of thresholds
two.2.3) Place of performance
NUTS codes
- UKM72 - Clackmannanshire and Fife
Main site or place of performance
Fife
two.2.4) Description of the procurement
Survey, supply and installation of Doors, Door sets and Accessories (GRP, uPVC, Timber, Steel, and FD30/60 etc.)
Survey supply and installation of Windows and Accessories (D/G, T/G, Timber, uPVC, Sash and Case etc.) including roof (Velux etc) and secondary glazing.
This will cover Domestic Properties, Offices, and Commercial Property.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 60 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Render
Lot No
5
two.2.2) Additional CPV code(s)
- 45443000 - Facade work
- 45233228 - Surface coating construction work
- 45321000 - Thermal insulation work
two.2.3) Place of performance
NUTS codes
- UKM72 - Clackmannanshire and Fife
Main site or place of performance
Fife
two.2.4) Description of the procurement
Carry our repairs and undertake complete façade projects for Domestic Properties, Offices, and Commercial Property covering Roughcasting, Dry Dash, Wet Dash Render Systems, Insulated Render Systems, Chimney Repair and Removal, Rainwater and SVP Pipework. And all associated Ancillary Works.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 60 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Electrical
Lot No
6
two.2.2) Additional CPV code(s)
- 45310000 - Electrical installation work
- 45311000 - Electrical wiring and fitting work
- 45315000 - Electrical installation work of heating and other electrical building-equipment
- 71314100 - Electrical services
two.2.3) Place of performance
NUTS codes
- UKM72 - Clackmannanshire and Fife
Main site or place of performance
Fife
two.2.4) Description of the procurement
Domestic Heating Systems (Electric etc.)
Commercial Heating Systems (Electric etc.)
Electrical Rewires (Full / Partial) and Lighting Upgrades
Detection Equipment, Security Systems, Communal Satellite & TV Systems and associated Works.
Service, Maintenance, Testing and Commissioning as required.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 60 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Gas Servicing and Maintenance
Lot No
7
two.2.2) Additional CPV code(s)
- 50531200 - Gas appliance maintenance services
- 45333000 - Gas-fitting installation work
two.2.3) Place of performance
NUTS codes
- UKM72 - Clackmannanshire and Fife
Main site or place of performance
Fife
two.2.4) Description of the procurement
Carry out service and maintenance/replacement of Gas Domestic Heating Systems. Carry out service and maintenance/replacement of Commercial Heating Systems.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Option to estend for 60 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Insulation/Energy Efficiency
Lot No
1
two.2.2) Additional CPV code(s)
- 45320000 - Insulation work
- 45321000 - Thermal insulation work
- 45261410 - Roof insulation work
- 45331000 - Heating, ventilation and air-conditioning installation work
- 45232141 - Heating works
- 09332000 - Solar installation
two.2.3) Place of performance
NUTS codes
- UKM72 - Clackmannanshire and Fife
Main site or place of performance
Fife
two.2.4) Description of the procurement
Carrying out supply and installation of various insulation works involving Internal Wall Insulation (IWI), Cavity Wall Insulation (CWI), External Wall Insulation (EWI), Loft and Underfloor, and Insulated and Decorative Cladding Systems to Domestic Properties, Offices and Commercial Property.
Removing existing heating systems and replacing with;
Mechanical Ventilation and Heat Recovery System (MVHR)
Air Source Heat Pumps (ASHP)
Solar PV and Solar Thermal Systems with Battery Storage
Electric Vehicle Charging
Biomass and District Heating Systems
Wind Turbines
New and Emerging Technology
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 60 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please see provided DPS Supporting Document.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please see provided DPS Supporting Document.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 March 2023
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
3 April 2023
Local time
9:00am
Place
Dunfermline
Information about authorised persons and opening procedure
Panel assessment by FHG qualified and competent staff.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 31st March 2028.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=724662.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
Not known at this time.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community benefits will be confirmed for each project and contract procured through the DPS at that time.
(SC Ref:724662)
six.4) Procedures for review
six.4.1) Review body
Dunfermline Sheriff Court
Sheriff Court House, 1/6 Carnegie Drive
Dunfermline
KY12 7HJ
Telephone
+44 1383724666
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Royal Institute of Chartered Surveyors
10 Charlotte Square
Edinburgh
EH2 4DR
Telephone
+44 2476868555
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
Fife Housing Group
7 Pitreavie Court, Pitreavie Business Park
Dunfermline
KY11 8UU
Telephone
+44 8000274007
Country
United Kingdom