Scope
Description
This tender seeks a supplier to deliver our monthly and weekly programme of printed membership communications, in addition to ad hoc mailing campaigns, to support Tate's ambition to continue growing and retaining our membership.
Total value (estimated)
- £300,000 excluding VAT
- £360,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 July 2026 to 30 June 2029
- Possible extension to 30 June 2031
- 5 years
Description of possible extension:
Extensions will be taken up dependent on supplier performance.
Main procurement category
Services
CPV classifications
- 79570000 - Mailing-list compilation and mailing services
Contract locations
- UK - United Kingdom
Participation
Legal and financial capacity conditions of participation
Insurances - The requirement is £1m for public liability, £1m employers' liability (compulsory insurance), £1m professional indemnity insurance and £1m product liability insurance.
Financial Stability - Liquidity Test (Acid Test), (Current Assets - Stock) / Current Liabilities. From the latest 2 years accounts, the average result of the Test should be 0.8 or greater e.g. Y1 - 1.3, Y2 - 1.6 equals an average of 1.45. Please provide your last 2 years accounts so that Tate can independently verify that you meet this threshold.
Technical ability conditions of participation
Case Study examples - Please provide 2 case study examples, undertaken in the last 5 years, of providing similar work.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
13 February 2026, 12:00pm
Tender submission deadline
20 February 2026, 5:00pm
Submission address and any special instructions
https://secure.marketdojo.com/signup
The invite code to use is F0A0FEB2C0.
If you experience any difficulty in registering or participating, contact the HelpDojo live chat or procurement@tate.org.uk
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
24 March 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Cost | Cost | 60% |
| Quality | Quality | 40% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Tate
- Public Procurement Organisation Number: PVXL-7942-GJXJ
Tate, Millbank
London
SW1P 4RG
United Kingdom
Email: procurement@tate.org.uk
Region: UKI32 - Westminster
Organisation type: Public authority - central government