Section one: Contracting authority/entity
one.1) Name and addresses
Halton Housing
Waterfront Point, Warrington Road
Widnes
WA8 0TD
tenders@cirruspurchasing.co.uk
Country
United Kingdom
Region code
UKD - North West (England)
Mutuals Public Register
7744
Internet address(es)
Main address
https://www.haltonhousing.co.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract for the Supply of Fuel Cards
two.1.2) Main CPV code
- 30163100 - Agency fuel cards
two.1.3) Type of contract
Supplies
two.1.4) Short description
Halton Housing sought bids from suppliers to participate in a tender process for the provision of fuel cards to support the work undertaken by HH and their in-house maintenance team. The opportunity was advertised via FTS (contract notice 2023/S 000-036002) requesting bids via an Open tender process. No suitable tenders were submitted. As a result Halton Housing are awarding a contract using the negotiated procedure without prior publication.
It is anticipated that the fuel cards will primarily be used to purchase standard diesel, however, small amounts of other fuel types (e.g. standard unleaded petrol) may be required to meet the needs of HH.
Services initially required under the contract are expected to include the provision of approximately 95 fuel cards to be assigned for use by individual members of staff, approximately 10 agency cards (fuel cards available for use by a pool of HH staff rather than assigned for use by a specific individual) and approximately 5 spare cards to be used for small plant equipment and generators. It is anticipated that the fuel required by the cards assigned to individual members of staff and the agency cards will exclusively be standard diesel and the spare cards will exclusively be for small amounts of standard unleaded petrol. However, this is for information only, and is subject to change dependant on the future requirements of HH.
Access to jet washing facilities is desired due to HH's lack of on-site space for vehicles to be cleaned. Fuel Cards must be set up to allow payments for jet washing and the tender scoring will reward bidders who can offer at least one site in Widnes or Runcorn.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £750,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKD - North West (England)
Main site or place of performance
The fuel cards will primarily be used to purchase vehicle fuel within the Borough of Halton, however, they may also be used anywhere within the North West of England subject to the requirements of HH. The Borough of Halton is defined as the areas of Widnes and Runcorn with postcodes beginning with WA8 (Widnes) and WA7 (Runcorn).
two.2.4) Description of the procurement
The provision of fuel cards to support the work undertaken by HH and their in-house maintenance team. It is anticipated that the fuel cards will primarily be used to purchase standard diesel, however, small amounts of other fuel types (e.g. standard unleaded petrol) may be required to meet the needs of HH.
Services initially required under the contract are expected to include the provision of approximately 95 fuel cards to be assigned for use by individual members of staff, approximately 10 agency cards (fuel cards available for use by a pool of HH staff rather than assigned for use by a specific individual) and approximately 5 spare cards to be used for small plant equipment and generators. It is anticipated that the fuel required by the cards assigned to individual members of staff and the agency cards will exclusively be standard diesel and the spare cards will exclusively be for small amounts of standard unleaded petrol. However, this is for information only, and is subject to change dependant on the future requirements of HH.
Access to jet washing facilities is desired due to HH's lack of on-site space for vehicles to be cleaned. Fuel Cards must be set up to allow payments for jet washing and the tender scoring will reward bidders who can offer at least one site in Widnes or Runcorn.
two.2.11) Information about options
Options: Yes
Description of options
The contract will be an initial 2 years with 3 annual options to extend by a further 12 months on each occasion, up to a maximum 5 years total contract term, subject to HH requirements and the performance of the successful supplier.
(2+1+1+1 years)
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- No tenders or no suitable tenders/requests to participate in response to open procedure
Explanation:
Fuelmate were awarded the contract via the negotiated procedure without prior publication as we received no suitable tenders to the invitation to tender we issued.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
5 February 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Fuelmate Ltd
2 Humber Quays, Wellington Street West
Hull
HU1 2BN
Country
United Kingdom
NUTS code
- UKE - Yorkshire and the Humber
Companies House
3776582
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £750,000
Total value of the contract/lot/concession: £750,000
Section six. Complementary information
six.3) Additional information
Fuelmate were awarded the contract following negotiated procedure without prior publication. The opportunity was previously openly advertised however no suitable tenders were received.
A 10 day standstill period will be held following the publication of this notice.
six.4) Procedures for review
six.4.1) Review body
Royal Courts Of Justice
London
WC2A 2LL
Country
United Kingdom