Section one: Contracting authority
one.1) Name and addresses
Telford & Wrekin Council
Darby House, Lawn Central
Telford
TF3 4JA
Contact
Corporate Procurement
Telephone
+44 1952383729
Fax
+44 1952383729
Country
United Kingdom
NUTS code
UKG21 - Telford and Wrekin
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-Telford:-Educational-software-package./PWEG2CPC9M
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Management Information Systems (MIS) Schools
Reference number
MIS 2021
two.1.2) Main CPV code
- 48190000 - Educational software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
Telford and Wrekin Council is a Unitary authority with a gross Revenue budget of £400 million per annum. Key drivers within the Authority are Value for Money and business efficiency. The need for the procurement of a replacement Schools Management Information System has been identified to replace or migrate the existing system in place hence to meet these requirements the authority is tendering for the supply and implementation of an integrated Schools Management Information software solution to manage each school.
two.1.5) Estimated total value
Value excluding VAT: £400,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48190000 - Educational software package
two.2.3) Place of performance
NUTS codes
- UKG21 - Telford and Wrekin
Main site or place of performance
Telford and Wrekin
two.2.4) Description of the procurement
The Council wishes to establish a multi Supplier Framework Agreement for any School inside or outside the Borough that purchases Telford and Wrekin Council's ICT Managed Services. The Council requires a live environment Management Information Software (MIS) solution.
The framework will cover the business types below:
Primary Schools – both infant and junior
Secondary Schools
City Technology College
Special Schools
Infant Schools
Free Schools
Pupil Referral Units
Academy
Multi-Academy Trust
There is a mixture of business types using our existing framework. There are currently around 65 schools using our framework.
We expect the academy status to increase over the coming years and for Telford & Wrekin to actively sell services to additional schools outside of Telford & Wrekin which will use this framework to access MIS systems.
two.2.5) Award criteria
Quality criterion - Name: System Functionality / Weighting: 20
Quality criterion - Name: Support & Contract Management / Weighting: 20
Quality criterion - Name: Implementation Process / Weighting: 20
Quality criterion - Name: Social Value / Weighting: 10
Quality criterion - Name: Environmental / Weighting: 10
Cost criterion - Name: Cost of Core Functionality, training & Support / Weighting: 20
two.2.6) Estimated value
Value excluding VAT: £400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Re procurement of the same provision in approx 36months time
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please ensure that you allow yourself at least 2 hours when responding to this invite prior to the closing date and time, especially if you have to upload multiple documents. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all documents in an application like WinZip.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 April 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
30 April 2021
Local time
12:00pm
Place
Democratic Services
Information about authorised persons and opening procedure
Democratic Services open tender remotely via Delta e-Sourcing.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 36 months
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
Please ensure that you allow yourself at least 2 hours when responding to this invite prior to the closing date and time, especially if you have to upload multiple documents. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all documents in an application like WinZip.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Telford:-Educational-software-package./PWEG2CPC9M
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/PWEG2CPC9M
GO Reference: GO-2021326-PRO-17994519
six.4) Procedures for review
six.4.1) Review body
Telford & Wrekin Council
Ironmasters Way
Telford
TF3 4NT
Telephone
+44 1952383200
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
Telford & Wrekin Council
Borough of Telford & Wrekin, Darby House, Lawn Central
Telford
TF3 4JA
Country
United Kingdom